exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: October 15, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Modern Geosciences, LLC, for gas well inspection
services for the Environmental Services Department; providing for the expenditure of funds therefor; and
providing an effective date (RFP 7095 – awarded to Modern Geosciences, LLC, for one (1) year, with the
option for two (2) additional one (1) year extensions, in the total three (3) years not-to-exceed amount of
$750,000).
BACKGROUND
The City of Denton Gas Wells Inspections division contracts out the inspections for gas wells within city
limits since 2017. The inspections cover code compliance (signs, equipment, fencing, trash, lighting,
landscape, pipeline marking, erosion control, etc.), leak detection, noise, and naturally occurring radioactive
materials (NORM) assessments. The services that Modern Geosciences, LLC would provide include
completing “Standard” inspections; completing “Fence Line” inspections for methane, hydrogen sulfide,
tVOCs, naturally occurring radioactive material (NORM), noise, and particulate matter; completing “Near
Equipment” inspections using FLIR-OGI, methane, and NORM meters; providing reports for all inspection
activities, including inspection checklists, site photos, and GIS information, as completed; providing a
comprehensive annual report; and updating, when necessary, the current Geographic Information Systems
(GIS) database for gas wells.
Requests for Proposals was sent to 351 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Four (4) proposals were received and evaluated based upon published criteria including
the ability to provide additional support services, compliance with specifications, indicators of probable
performance and price. Based upon this evaluation, Modern Geosciences, LLC, was ranked the highest and
determined to be the best value for the City.
NIGP Code Used for Solicitation: 926 – Environmental and
Ecological Services
Notifications sent for Solicitation sent in IonWave: 351
Number of Suppliers that viewed Solicitation in IonWave: 11
HUB-Historically Underutilized Business Invitations sent out: 29
SBE-Small Business Enterprise Invitations sent out: 140
Responses from Solicitation: 4
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Modern Geosciences, LLC, for the supply of gas well inspection services for the
Environmental Services Department, in a one (1) year, with the option for two (2) additional one (1) year
extensions, in the total three (3) years not-to-exceed amount of $750,000.
PRINCIPAL PLACE OF BUSINESS
Modern Geosciences, LLC
Colleyville, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Development Services Department account 220300.7879. The budgeted
amount for this item is $750,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Debra Viera, 940-349-7162.
Legal point of contact: Mack Reinwand at 940-349-8333.