Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: November 12, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Archer Western Construction, LLC, for the
construction of Lake Lewisville Water Treatment Plant (LLWTP) Phase II Improvements; providing for the
expenditure of funds therefor; and providing an effective date (IFB 7138 – awarded to Archer Western
Construction, LLC, in the not-to-exceed amount of $15,588,880).
IFB INFORMATION/BACKGROUND
Phase II rehabilitation of the LLWTP will include a new motor control center (MCC) as indicated in the 2010
“LLWTP Upgrade Electrical Design Basis Summary” report (Exhibit 2). The existing motor controllers are in
poor condition due to age and corrosion, repair parts are becoming more difficult to obtain, and there is a water
line directly above the existing motor controllers which is a violation of the National Electric Code (NEC). The
need for a new electrical building is driven by the requirement and recommendations associated with replacing
the motor controllers. LLWTP Phase II rehabilitation will include the new electrical building to house the new
electrical switchgear and motor control center (MCC) for the high service pumping equipment.
This project will also replace a number of water meters and valves to improve accuracy and efficiency. This
project will address existing chemical-process water mixing issues, replace aging polymer feed equipment,
provide drainage improvements around the treated water storage tanks (Clearwells), make improvements to
the Lake Lewisville raw water intake structure and pump building, and additional upgrades to improve
operations of the water treatment plant.
Zebra Mussels were found in Lake Ray Roberts in July of 2012 and within the Lake Ray Roberts Water
Treatment Plant (RRWTP) and raw water piping system in 2013. The zebra mussel infestation affected
other lakes in North Texas including Lake Lewisville, placing the Lake Lewisville raw water intake
structure and pipelines in jeopardy in addition to the Lake Ray Roberts facilities. In 2015, Arcadis
consulting engineers were selected to perform a study on the zebra mussel issue for both raw water sources
and develop zebra mussel management approaches that balance the risk of future infestations with capital
spending and potential unintended downstream consequences.
In May of 2017, Freese & Nichols, Inc. (FNI) was selected to provide final design, bid phase services, and
construction administration services for the LLWTP Phase II rehabilitation and zebra mussel control
measures for both LLWTP and RRWTP. The consultant completed the design in February of 2018 and
prepared technical specifications and bid documents for the project construction.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Invitation for Bids was sent to 257 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. One (1) bid meeting specifications was received. The bid was received by Archer Western
Construction, LLC.
NIGP Code Used for Solicitation: 913 – Construction Services
Notifications sent for Solicitation sent in IonWave: 257
Number of Suppliers that viewed Solicitation in IonWave: 17
HUB-Historically Underutilized Business Invitations sent out: 15
SBE-Small Business Enterprise Invitations sent out: 96
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On November 11, 2019, this item will be presented to the Public Utilities Board (PUB) for recommendation
to the City Council for consideration.
RECOMMENDATION
Award a contract with Archer Western Construction, LLC, for the construction of LLWTP Phase II
Improvements for the Water Production Department, in the not-to-exceed amount of $15,588,880.
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with completion within 380 days.
FISCAL INFORMATION
These items/services will be funded from Water Production Department account 630344517 and
630344523. Requisition #144482 has been entered into the Purchasing software system in the amount of
$15,588,880. The budgeted amount for this item is $15,588,880.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Exhibit 4: Presentation
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Frank Pugsley, 940-349-8086
Legal point of contact: Mack Reinwand at 940-349-8333.