Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: January 7, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Silbo Inc., for the purchase of certified softball
officiating services; providing for the expenditure of funds therefor; and providing an effective date (IFB
7193 – awarded to Silbo Inc., for one (1) year, with the option for two (2) additional one (1) year extensions,
in the total three (3) year not-to-exceed amount of $203,490).
IFB INFORMATION/BACKGROUND
The Adult Softball league is operated by the Parks and Recreation Department (PARD) staff, which is
offered in the spring, summer, and fall seasons. This service will be a new governing body to the existing
Adult Softball program that is operated by PARD. The company will allow PARD to provide two separate
types of league's rules/governing body, USA Softball & United States Specialty Sports Association
(USSSA). This specific company can officiate USSSA leagues, which can attract additional teams that
enjoy playing under that rule format. Our participants also requested that we provide a USSSA league
through email, phone calls, and a focus group meeting.
The estimated cost of the contract over a three (3) year period is based on planning spring, summer, and fall
leagues. Each season is projected to attract between 50 and 70 teams depending on the season for
approximately 969 games a year.
This is the third invitation for bid on USSSA officiating. This service was initially included in IFB 6907 as
Section B Part 2 with no bids received on the section. It went out again under IFB 6967 Section B Part 2 in
January 2019 with no bids received. The officiating was bid a third time in IFB 7193 as a stand-alone
service.
Invitation for Bids was sent to 263 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. One (1) bid meeting specification was received by Silbo Inc.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 961-Miscellaneous Services No. 1
Notifications sent for Solicitation sent in IonWave: 263
Number of Suppliers that viewed Solicitation in IonWave: 4
HUB-Historically Underutilized Business Invitations sent out: 20
SBE-Small Business Enterprise Invitations sent out: 102
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with Silbo Inc., for the purchase of certified softball officiating services, in a one (1) year,
with the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed
amount of $203,490.
PRINCIPAL PLACE OF BUSINESS
Silbo Inc.
Raleigh, NC
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These services will be funded from Parks and Recreation account 411170.7868. Requisitions will be entered
on an as-needed basis. The budgeted amount for this item is $203,490.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Laura Behrens, 940-349-7469.
Legal point of contact: Mack Reinwand at 940-349-8333.