Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: February 18, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Xylem Water Solutions USA, Inc., for the purchase
of Flygt pumps, equipment, parts, supplies, and services used by the Water Reclamation Department to
operate and maintain the City of Denton sewage pumping stations and treatment plants, which is the sole
provider of this these commodities and services, in accordance with Texas Local Government Code
252.022, which provides that procurement of commodities and services that are available from one source
are exempt from competitive bidding, and if over $50,000 shall be awarded by the governing body; and
providing an effective date (File 7172 – awarded to Xylem Water Solutions USA, Inc., for three (3) years
with the option to renew for an additional two (2) one- year periods, in the five (5) year not-to-exceed
amount of $1,000,000). The Public Utilities Board recommends approval (4 - 0).
INFORMATION/BACKGROUND
The Water Reclamation Department has an ongoing need to purchase Xylem Water Solutions, Flygt pumps,
equipment, along with parts and services that are necessary to maintain, repair, and upgrade the
infrastructure of the City of Denton’s treatment plants and lift stations. The majority of the new lift station
sewage pumps being installed in the system are currently configured with Flygt pumps.
Xylem Water Solutions is the sole source for this equipment. Equipment for new projects is competitively
bid as part of the project. Plant and Lift Station pump installations are subject to an engineered set of design
and operating conditions; if replacement is needed, care must be given to utilize the same designed operating
conditions, which original equipment maintains. Decisions regarding repair or replacement are made based
on the overall condition and age of the pump vs. the purchase price of new equipment.
There are sometimes significant lead times associated with repairs. TCEQ Rule 317.3 states that “the firm
pumping capacity of all lift stations shall be such that the expected peak flow can be pumped to its desired
destination”. Firm pumping capacity is defined as total station maximum pumping capacity with the largest
pumping unit out of service. Whenever a pump is out for any service, there is no redundancy to meet this
rule. For the health and human safety of our citizens, it is our duty to ensure that repairs are made as swiftly
as possible.
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 10, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award with a contract to Xylem Water Solutions, Inc., as a sole source supplier, for the purchase of Flygt
pumps, equipment, parts, supplies and services used by the Water Reclamation department to operate and
maintain the City of Denton sewage pumping stations and treatment plants in an amount not to exceed
$1,000,000.
PRINCIPAL PLACE OF BUSINESS
Xylem Water Solutions, Inc.
Carrollton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items/services will be funded from Wastewater Funding sources (CO, G.O., Revenue Bond,
Operating Budget, other source) Operations funding account 640100.6525. Requisitions will be entered
into the Purchasing software system as needed. The budgeted amount for this item is $1,000,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Frank Pugsley, 940-349-8086.
Legal point of contact: Mack Reinwand at 940-349-8333.