Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: March 31, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Garver, LLC to perform
preliminary design, permit identification, surveying, environmental, and geotechnical services for the Clear
Creek Wastewater Lift Station and Forcemain as set forth in the contract; providing for the expenditure of
funds therefor; and providing an effective date (RFQ 6590-088 – Professional Services Agreement for
design services awarded to Garver, LLC in the not-to-exceed amount of $493,685). The Public Utilities
Board recommends approval (7-0).
INFORMATION/BACKGROUND
The City of Denton Wastewater Utility operates a wastewater collection system comprised of over 500
miles of gravity sewer lines, 30 lift stations and 26 miles of pressurized force mains. Presently there is no
significant wastewater capacity available north of Loop 288, where the land generally drains north to the
Clear Creek Basin. The proposed Clear Creek Wastewater Lift Station and forcemain are included in the
Utility’s Impact Fee Capital Improvement Plan and budgeted in the Utility‘s 5-year Capital Improvement
Plan, with design and Right-of-Way acquisition beginning in FY2020, and construction budgeted in
FY2021.
The proposed Clear Creek Wastewater Lift Station is generally located along Hartlee Field Road, north of
the Clear Creek Natural Heritage Center on property owned by the Wastewater Utility. Ongoing
development in the Sherman Drive corridor and development interest in the area have made the facility
necessary. It will initially serve the land area north of Hartlee Field Road and extending west to FM
428/Sherman Drive. Ultimately, the station is intended to serve the Clear Creek drainage basin extending
west to IH35E and beyond. More importantly, in the next 5 - 10 years, this project will allow the City to
eliminate two (2) existing and two (2) or more proposed lift stations east of North Locust Street, lowering
operation and maintenance costs and, reducing flows in the Cooper Creek wastewater basin.
The contract under consideration includes the Preliminary Engineering Phase of the Project. The
preliminary phase includes a route analysis to select the most favorable forcemain and gravity interceptor
alignments, including hydraulic modelling, landowner research and discussions with right-of-way
stakeholders. The Preliminary Engineering Phase will include 30% Design Plans. As a final route is not yet
selected, the scope and fee for detailed Final Design cannot be contemplated at this point.
Following approval of the Preliminary Design Report, Staff intends to negotiate Final Design and
Construction Phase Services.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Staff elected to solicit a formal scope and fee proposal from the pre-qualified firm Garver, LLC (RFQ 6590)
due to their history of past performance with the City and the firm’s qualifications in the field of lift station
and forcemain engineering and design. Staff received an initial proposal from Garver in the amount of
$544,701, and through negotiations, agreed to a fee of $493,685 without a reduction in the Scope of Services.
A total of $2,000,000 was included in the capital improvement plan for the fiscal year 2020 for the design
and Right-of-Way acquisition for the Clear Creek Wastewater Lift Station and Forcemain.
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on March 6, 2018, and
June 5, 2018 (Ordinance 2018-331).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 6, 2018, and June 5, 2018, Council approved RFQ 6590 for a prequalified list of professional
engineering firms (Ordinance 2018-331).
On March 9, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Garver, LLC, for preliminary design, permit identification, surveying, environmental,
and geotechnical services for the Clear Creek Wastewater Lift Station and Forcemain, in a not-to-exceed
amount of $493,685.
PRINCIPAL PLACE OF BUSINESS
Garver, LLC
Frisco, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 210 days.
FISCAL INFORMATION
These services will be funded from Clear Creek Basin Pump Station account 640419545.1360.40100.
Requisition # 145319 has been entered into the Purchasing software system in the amount of $493,685. The
budgeted amount for this item is $493,685.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Frank Pugsley at 940-349-8086.
Legal point of contact: Mack Reinwand at 940-349-8333.