Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: March 31, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Carahsoft Technology Corporation, through the
Department of Information Resources (DIR) Cooperative Purchasing Network Contract# DIR-TSO-4288
for the purchase of various software as a Service, Products and Related Services; providing for the
expenditure of funds therefor; and providing an effective date (File 7319 – awarded to Carahsoft
Technology Corporation, in the five (5) year not-to-exceed amount of $400,000).
INFORMATION /BACKGROUND
Carahsoft Technology Corporation provides Software as a Service, Products and Related Services. The City
of Denton currently uses Carahsoft for licenses for various applications to be used on or accessed by City
workstations, mobile devices, and servers. This allows the City to acquire vendor implementation services,
proving efficiencies in implementing new software solutions. These services include but may not be limited
to the configuration of the software, development of interfaces, professional services related to the
deployment of the software solution and end-user training.
Examples of software and services purchased via this agreement:
• Docusign – Software used to electronically sign, prepare, and manage agreements or contracts.
• Adobe software – Software used to create, convert and edit PDFs or documents.
Pricing obtained through the Department of Information Resources (DIR) Cooperative Purchasing Network
has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, Council approved the interlocal agreement with the Department of Information
Resources Purchasing Network (Ordinance 20-196).
RECOMMENDATION
Award a contract with Carahsoft Technology Corporation, for the purchase of various software as a Service,
Products and Related Services, in a five (5) year not-to-exceed amount of $400,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Carahsoft Technology Corporation
Reston, VA
ESTIMATED SCHEDULE OF PROJECT
This is five (5) year contract.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as needed basis.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Melissa Kraft, 940-349-7823.
Legal point of contact: Mack Reinwand at 940-349-8333.