Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: April 7, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Customs Landscapes, Inc., dba Classic Landscapes
and Maintenance, as the primary contractor, Joiner Septics LLC, as the secondary contractor, and 19 Rozez
LLC, as the tertiary contractor for Landscape and Sod Replacement Services for various City departments;
providing for the expenditure of funds therefor; and providing an effective date (RFP 7190 - awarded to
Customs Landscapes, Inc., dba Classic Landscapes and Maintenance - primary, Joiner Septics LLC -
secondary, and 19 Rozez LLC - tertiary, in the three (3) year, not-to-exceed amount of $865,050).
INFORMATION/BACKGROUND
This RFP is for a contract to supply landscaping and sod replacement services for various City departments.
The services are needed to repair damage to yards and landscaped areas resulting from utility excavation or
other City crew activities. The City of Denton Streets, Water, Waste Water, and Parks staff utilize the
contracted vendor to provide replacement sod in a timely manner to complete repair or construction
projects.
Requests for Proposals were sent to 98 prospective suppliers. In addition, specifications were placed on the
Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Three (3) proposals were received and evaluated based upon published criteria including price,
delivery timeframe, compliance with specifications, and indicators of probable performance. Based upon
this evaluation, staff recommends awarding to a primary, secondary and tertiary vendor as follows and also
shown on Exhibit 2 for a combined not-to-exceed amount of $865,050.
Vendor Award*
Customs Landscapes, Inc., dba Classic Landscapes and Maintenance Primary
Joiner Septics LLC Secondary
19 Rozez LLC Tertiary
* Primary vendor is expected to respond to the initial contact from the City within four (4) hours during
normal business hours and must be able to meet the delivery deadline. If the vendor does not respond within
four (4) hours and/or is unable to meet the delivery deadline, the City has the right to call the secondary
vendor. The secondary vendor must also respond to initial contact within four (4) hours and must be able
to meet the delivery deadline. If the secondary vendor does not respond within four (4) hours and/or is
unable to meet the delivery deadline, the City has the right to call the tertiary vendor.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 988 – Roadside, Grounds, Recreational
& Park Area Services
Notifications sent for Solicitation sent in IonWave: 98
Number of Suppliers that viewed Solicitation in IonWave: 26
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 31
Responses from Solicitation: 3
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item will go to the Public Utilities Board (PUB) retroactively once the PUB meetings resume.
RECOMMENDATION
Award a contract with Customs Landscapes, Inc., dba Classic Landscapes and Maintenance, Joiner Septics
LLC, and 19 Rozez LLC, for Landscape and Sod Replacement Services for various City departments, in a
three (3) year not-to-exceed amount of $865,050.
PRINCIPAL PLACE OF BUSINESS
Customs Landscapes, Inc., dba Classic Landscapes & Maintenance
Denton, TX
Joiner Septics LLC
Alvord, TX
19 Rozez LLC
Katy, TX
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Robbin Webber, 940-349-7146.
Legal point of contact: Mack Reinwand at 940-349-8333.