Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: April 7, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Cues, Inc. through the Buy Board
Cooperative Purchasing Network Contract # 593-19, to purchase a Spider Manhole Inspection Camera
along with additional parts and labor cost associated with the system for the Operations Planning
Department of the Utilities Department; providing for the expenditure of funds therefore; and providing an
effective date (File 7329 – awarded to Cues, Inc., for one (1) year, with the option for two (2) additional
one (1) year extensions, in the total three (3) year not-to-exceed amount of $150,000).
INFORMATION/BACKGROUND
The City of Denton Water Utilities – Operations Planning Department has been tasked to effectively collect
all data involving wastewater assets throughout our collection system. One very key and critical component
of our system is manholes which are strategically located throughout the collection system. These manholes
provide access and control points in our wastewater collection system providing a way to inspect and
maintain our collection system. This contract is being requested to provide an important instrumental tool
to accurately survey the condition of manholes and any other related underground structures, providing
valuable data to staff about the assets being evaluated.
The Operations Planning Department will utilize the Cues Spider data to precisely and accurately map
manholes while collecting survey grade specific data about each manhole. This data will be used to provide
information which will allow staff to safely evaluate the structural integrity of manholes without having to
enter a confined space to collect the data. While this unit will provide survey grade points, it will also
provide video and 3D imagery, which will provide for staff a detailed image that can be used to determine
if the asset has any underlaying issues that need to be addressed.
As part of the Capacity Management Operation and Maintenance program (CMOM) adopted by the utility
in 2017 and required by the EPA, this program requires the City to inspect manholes and have a full
Manhole Assessment Certification Program (MACP). This type of inspection is the standard in properly
identifying and evaluating conditions of manholes that are associated with a wastewater collection
conveyance system. This inspection will provide detailed categorizing scoring for each manhole, which
entails evaluating all components of the manhole including the manway, inflow and infiltration sources,
hydrogen sulfide damage, and possible root ingress. A comprehensive asset inspection must be performed
to properly identify and repair the City’s manhole system to achieve the highest efficiency and lowest
operational cost.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
This unit can also be used to safely inspect other locations that need a Confine Space permit. This is an
important feature that adds value and will improve safety for City of Denton employees.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
This item will go to the Public Utilities Board (PUB) retroactively once the PUB meetings resume.
RECOMMENDATION
Award a contract with Cues, Inc., to purchase a Spider Manhole Inspection Camera along with additional
parts and labor cost associated with the system for the Operations Planning Department of the Utilities
Department, in a not-to-exceed amount of $150,000.
PRINCIPAL PLACE OF BUSINESS
Cues, Inc.
Orlando, FL
ESTIMATED SCHEDULE OF PROJECT
This is a one (1) year contract, with two possible one-year renewals. The Buy Board Contract #593-19
expires September 30, 2020 and does have two one-year renewals.
FISCAL INFORMATION
These services will be funded from the Operations Planning Budget account 640250.6506. Requisition
#145912 has been entered into the Purchasing software system $128,529.10. The budgeted amount for this
item is $150,000. The City will only pay for services rendered and is not obligated to pay full contract
amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Manhole Camera Inspection Comparison
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact David Brown at 940-349-8489.
Legal point of contact: Mack Reinwand at 940-349-8333.