7238 Regulatory Advisement Specifications
Materials Management Department
901-B Texas Street
Denton, Texas 76209
REQUEST FOR QUALIFICATIONS
RFQ 7238
PROFESSIONAL SERVICES FOR ENERGY MANAGEMENT OFFICE
REGULATORY ADVISEMENT SERVICES
NIGP CLASS and ITEM
972 47
Issue Date: December 12, 2019
Response due Date and Time (Central Time):
Tuesday, January 9, 2020, 11:00am
The City highly recommends that respondents do not wait until minutes before the
due date and time for submission.
It can take significant time for the submissions to reach the City.
City of Denton
RFQ 7167 for Energy Management Office Advanced Forecasting Model
RFQ 7167 - Main Document Page 2 of 5
1. INTRODUCTION
In accordance with the provisions of Texas Government Code, Chapter 2254, the City of Denton (the
City) is requesting submissions to contract with an individual or business with considerable experience
in providing the services of this solicitation. The responses shall be submitted to the City of Denton in
a sealed submission.
The awarded individual or business shall possess a proven track record of providing regulatory
advisement services that represent the best value to their clients. The awarded individual or business
shall have the ability to accomplish all aspects of the requested services. The selected individual or
firm will work and coordinate with DME to provide innovative methods to deal with regulatory
challenges that affect the City of Denton’s municipal utility. The scope of service shall be finalized
upon the selection of the highest ranked proposer meeting evaluation criteria.
2. SERVICE DESCRIPTION
The City is seeking a regulatory advisement services provider that has a proven track record for
providing commercially focused regulatory monitoring and reporting, representation, and advisement
service for a municipal electric utility in ERCOT. The respondent submission shall accurately
describe their understanding of the objectives and scope of all of the requested service. The
respondents shall clearly specify their qualifications, experience, resources and capabilities to meet
the objectives and scope and provide an outline of how the proposer will meet those requirements. It
is anticipated that the scope of service(s) will require, at a minimum, the following:
A. Attend, be able and prepared to represent DME interests at ERCOT, PUCT, and Other
Meetings (e.g. PUCTx, TX Railroad Commission, ERCOT - various committees,
working groups and adhoc meetings - Market rule, regulation and operationally focused
industry/coalition/market participant meetings)
B. Analyze Proposed Policies and Protocols (eg at ERCOT) and provide reports,
recommendations and necessary advisement to the impact for DME and the
marketplace.
C. Financial and other Regulatory Compliance support eg CFTC, Dodd-Frank, NFA,
PUCT, FERC, NERC and Sarbanes-Oxley, GASB, FASB etc.
D. Networking, collaboration and cooperation with other interested/impacted
entities/parties
E. Work with Legal Counsel in support of DME activities
F. Work with DME Legislative Consultants
G. Market Analysis and written reporting of conclusions, recommendations
H. Rate Analysis, Monitoring, and advisement eg TCOS, and to include Energy Services
products and services
I. Development of Cost Savings Options
J. Natural Gas Regulatory Compliance
K. Other Services as requested
City of Denton
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RFQ 7167 - Main Document Page 3 of 5
3. MINIMUM QUALIFICATIONS
The following minimum requirements must be demonstrated in order for the submission to be
considered responsive to the City of Denton. Any submission received, which is determined to not
meet these mandatory requirements shall be immediately disqualified and rejected as non-responsive.
• Respondent must have at a minimum of 7 to 10 years’ experience advocating for an electric
utility at the Electric Reliability Council of Texas (“ERCOT”) and Public Utility
Commission of Texas (“PUCT”).
• Respondent must within the last 7 years, have Chaired or Vice-Chaired an ERCOT
working group or Task Force.
• Respondent must within the last 7 years, sponsored or co-sponsored an approved Nodal
Protocol Revision Request (NPRR), Nodal Operating Guide Revision Request (NOGRR)
or Technical Whitepaper.
• Respondent must show proof of active participation in ERCOT and its forums.
• Respondent must within the last 7 years have prepared PUCT projects, docket filings and
provided testimony before the PUCT on behalf of their client(s).
• Respondent must provide at least 3 references who can verify and attest to responder’s
qualifications to meet the requirements and intended scope of this RFQ.
• The responding individual or business must be registered in the State of Texas, or the
County of Denton, to provide the products or services required in the solicitation, and the
individual or business must have all licensure required by the State to provide any services
required under this contact.
To learn how to obtain information about filing with the State of Texas, or obtaining copies
or certificates from the Secretary of State visit Webpage:
http://www.sos.state.tx.us/corp/copies.shtml; Phone 512-463-5578; or email corpcert@sos.state.tx.us.
City of Denton
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RFQ 7167 - Main Document Page 4 of 5
4. CONTRACT TERM
Proposers shall submit with the proposal a description of how they will meet the intended
requirements. Support services shall be provided for a period of three (3) years.
The Contract shall commence upon the issuance of a Notice of Award/Issuance of Purchase Order by
the City of Denton. At the sole option of the City of Denton, the Contract may be further extended as
needed, not to exceed a total of six (6) months.
5. PRICING
This contract is for professional services as defined in the Texas Government Code 2254 and price
shall not be solicited. The City will select a firm on the basis of demonstrated competence and
qualifications to perform the services described in this RFQ. Once the most qualified firm is selected,
a fair and reasonable price will be set. The professional fees under this contract may not exceed any
maximum provided by law.
Compensation will be negotiated with the most highly qualified and experienced firm that can meet
the requirements of this solicitation. Upon completion of the work, the Professional will provide
electronic files, plots, maps, exhibits, field notes, and/or other materials as requested by the City.
Payment will be made upon receipt of proposer’s monthly invoice based upon the time and
materials used by provider. Pricing shall be based upon a not to exceed price negotiated between
DME and provider and the hourly rates agreed to between DME and provider.
Accepted negotiated prices must remain firm for the entire contract period, including any periods of
extension or renewal. At the time of any renewal or extension of the contract, the city or the supplier
may request a price adjustment based upon the economy. All requests for a price adjustment must
include detailed documentation and rationale to support the requested adjustment. The party to whom
a request for price adjustment is made may, in its sole discretion, accept or reject the request. Any
price adjustment must be mutually agreed upon in writing by the parties, and shall be effective for the
applicable renewal term.
6. STATEMENT OF QUALIFICATIONS
Sealed qualifications will be accepted in accordance with the minimum qualifications detailed in
section 3. The Consultant shall file all documents necessary to support its qualifications and include
them in the submittal. Please include at a minimum the following:
• A maximum four (4) page narrative as to the firm’s interest, particular abilities and
qualifications related to these services.
• The location and contact information of your main office where the responder can be reached
by DME staff to meet the requirements and service requests. Please identify the number of persons
who will perform requested services and the approximate number of employees in that
office.
• Resumes of key personnel to be assigned to this project with an organizational chart.
City of Denton
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RFQ 7167 - Main Document Page 5 of 5
• A list and general description of qualification for services that the above-mentioned staff has
performed that would indicate your firm’s ability to perform the work being considered. At
least five (5) examples of services should be included. The list of specific
monitoring/advisement shall indicate the professional services necessary to accomplish the
requirement, along with your client’s name and phone number.
7. SCHEDULE AND BUDGET COMPLIANCE SCHEDULE
Respondents shall provide, if not provided under item 6, above, a detailed description and timeline
of services provided to two (2) clients of similar scope to this RFQ.
City of Denton
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