6590-061 - Amendment 1 Executed
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PSA 6590-061– Amendment #1 Page 1 of 2
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND FREESE & NICHOLS, INC.
PSA 6590-061
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS FIRST AMENDMENT TO CONTRACT 6590-061 (“Amendment”) by and
between the City of Denton, Texas (“City”) and FREESE & NICHOLS, INC.
(“Consultant”); to that certain contract executed on JULY 16, 2019, in the original not-to-
exceed amount of $106,750 (the “Agreement”); for services related to PERFORM RISK
AND RESILIENCY ASSESSMENT TO COMPLY WITH THE AMERICA WATER
INFRASTRUCTURE ACT (AWIA) OF 2018;
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $76,000 with this Amendment for an aggregate not-to-exceed of
$182,750.
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the AWIA PHASE 1, are hereby authorized to be performed by Consultant. For
and in consideration of the additional services to be performed by Consultant, the
Owner agrees to pay, based on the cost estimate detail attached as Exhibit “A” a
total fee, including reimbursement for non-labor expenses an amount not to exceed
$76,000.
2. This Amendment modifies the Agreement amount to provide an additional $76,000
for the additional services with a revised aggregate not to exceed total of $182,750.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
PSA 6590-061– Amendment #1 Page 2 of 2
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_________________________________
TODD HILEMAN, CITY MANAGER
ATTEST:
ROSA RIOS, CITY SECRETARY
By:
_________________________________
“CONSULTANT”
FREESE & NICHOLS, INC.
By:
_________________________________
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
By:
_________________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
1
City of Denton America’s Water
Infrastructure Act (AWIA)
Amendment Request
America’s Water Infrastructure Act of 2018 – Emergency Response Plan
INTRODUCTION
FNI is assessing the City of Denton’s water utility per the requirements of the America’s Water
Infrastructure Act (AWIA) of 2018. FNI is currently completing the Risk and Resilience Assessment (RRA)
for the city which is the first part of the requirements of the AWIA. The City of Denton authorized the
scope and fee for the RRA under Purchase Order No. 190413 on July 31,2019. FNI is providing the below
scope and fee as an amendment request to Purchase Order No. 190413 to complete the Emergency
Response Plan.
FNI is America’s Water Infrastructure Act (AWIA) of 2018, Section 2013, requires that all community
water systems serving populations greater than 3,300 persons prepare or revise the utility’s emergency
response plan after completing an assessment of the risks to and resilience of its system. The AWIA
requires the Emergency Response Plan to include:
x Strategies and resources to improve the resilience of the system, including the physical
security and cybersecurity of the system
x Plans and procedures that can be implemented, and identification of equipment that can be
utilized, in the event of a malevolent act or natural hazard that threatens the ability of the
utility to deliver safe drinking water
x Actions, procedures, and equipment which can obviate or significantly lessen the impact of a
malevolent act or natural hazard on the public health and the safety and supply or drinking
water provided to communities and individuals, including the development of alternative
water source options, relocation of water intakes, and construction of flood protection
barriers
x Strategies that can be used to aid in the detection of malevolent acts or natural hazards that
threaten the security or resilience of the system
x Coordination with the Local Emergency Planning Committee (LEPC)
x Record documentation of the Emergency Response Plan for five (5) years upon certification
The detailed ERP will be conducted following the protocols detailed in the M19 (Emergency Planning
for Water and Wastewater Utilities) guidance developed by the AWWA. The ERP will be finalized and
then certified by the City of Denton to the Administrator of the Environmental Protection Agency
(EPA) by September 30, 2020 to comply with the deadline requirements for systems serving a
population of 100,000 or more.
To comply with the requirements of the AWIA of 2018, Section 2013, and to improve the resilience of the
city of Denton’s systems, the city has retained Freese and Nichols, Inc. (FNI) to provide engineering services
in support of the preparation of this ERP.
EXHIBIT A
2
SCOPE OF SERVICES
The ERP includes three workshops with the City of Denton’s designated ERP team and one final
briefing. An optional Council briefing is available as a Special Service. An ERP compliant with the
requirements of AWIA of 2018 will be provided. Due to the sensitive nature of the content, the ERP
report is recommended to be protected from public access within applicable law. The ERP will include
documentation applicable to the water utility.
Electronic document transfer for this project will be provided to the City of Denton through a secure
file-sharing platform. Confidential documents will not be emailed. Hard copies of the ERP will be hand-
delivered.
Task 1 – Project Kickoff Meeting, Data Collection and Review
FNI will conduct a kickoff meeting with the City of Denton staff to introduce the FNI project team, review
the scope of services and project schedule, and identify communication approaches. The kickoff meeting
will also include a discussion of the background/history related to emergency response planning for the
city.
During the kickoff meeting, FNI will meet with the City of Denton to determine the ERP team participants,
needs and project schedule. The team members should be experts in one or more of the following areas
or have a role in the execution of the ERP:
x Utility management
x Emergency management
x Water treatment and operations
x SCADA operations
x Human resources management
x Procurement
x Other representatives include members of local police, fire and the local emergency planning
committee
The following items will be discussed during the meeting:
x Project goals
x Project schedule
x Data collection for review by FNI
x Communication and information flow for the project
x Additional entities to coordinate with in the preparation of the ERP
x Results of the Risk and Resilience Assessment
The City of Denton will provide the following documents, if available, to FNI for review:
x Existing emergency response plans for the utility or the overall organization
x Emergency preparedness plans
x Safety and security procedures
x Hazard mitigation plans
3
x System recovery plans
x System diagrams
x Business continuity plans / Continuity of operations plans
x Source water protection plans
x Interlocal agreements with neighboring utilities
x Local natural hazard mitigation plan(s)
x Crisis communications plan
x Other documents that may be related to the preparedness of the water system.
Deliverable:
FNI will provide meeting minutes within seven (7) days to summarize major discussion items, decisions,
and action items.
Task 2 – Review of Existing Plans and Preparation of Initial ERP Outline (and Initial Workshop)
FNI will review the data collected for the city’s water system to identify gaps and necessary information
for an up-to-date ERP. FNI will prepare an initial inventory of available information to review/update and
gaps in information where development by the ERP team will be required. This scope and fee assume the
ERP will utilize the City of Denton’s existing ERP format but will be updated to include information
identified in the AWWA M19 guidance document.
FNI will conduct an initial workshop (ERP Workshop 1) with the ERP team. In this workshop, FNI will
provide an overview of the proposed ERP contents and approach and the current status of information to
fulfill these needs. A schedule of up to four (4) future ERP workshops will be established. Additional
personnel necessary for the proper preparation of the ERP will be identified for inclusion in one or more
of the future workshops.
Deliverable
1. ERP data gap analysis
2. FNI will provide meeting minutes within seven days of the meeting to summarize major
discussion items, decisions, and action items.
Task 3 –Emergency Response Plan Preparation Workshops
Through a series of up to three (3) workshops, FNI will facilitate the ERP team to identify the
components of the ERP. The critical components of an ERP include the following:
1. System overview
2. Incident management overview
3. Roles and responsibilities, based on NIMS and ICS
4. Internal and external contact information
5. General emergency response guidance
6. Communications plan
7. Record-keeping
Hazard-specific plans addressing relevant threats identified in the Risk and Resilience Assessment will be
developed through the workshops. FNI will provide initial content for the hazard-specific plans based on
4
City of Denton’s existing ERP and/or industry-standard guidance.
Deliverable
1. FNI will provide meeting minutes within seven (7) days to summarize major discussion items,
decisions, and action items.
2. Draft components of ERP content building on the output of each workshop
Task 4 – Draft Emergency Response Plan
FNI will compile the information collected and developed in the series of workshops to prepare a
draft ERP. FNI will meet with the city to present a briefing on the draft ERP, provide implementation
recommendations, and deliver the ERP for review and comment.
Deliverable:
1. FNI will deliver the draft ERP to the City of Denton in electronic PDF format for review and
comment. Upon request, five (5) hard copies of the draft ERP will be provided.
2. FNI will provide meeting minutes within seven days of the meeting to summarize major
discussion items, decisions, and action items.
Task 5 – Final ERP and Certification of Compliance
Upon receipt of final comments on the draft ERP, FNI will finalize the ERP. FNI will assist the City of
Denton to complete and submit the certification of the Emergency Response Plan through the online
EPA portal. A copy of the certification will be maintained in the city’s ERP.
Deliverable:
1. FNI will deliver one electronic PDF copy of the final ERP. Upon request, FNI will provide up to five
(5) hard copies of the final ERP.
SPECIAL SERVICES
Task A – Council Briefing
FNI will develop and provide to City Council a summary overview of the AWIA of 2018, Section 2013 Risk
and Resilience Assessment requirements and general approach taken for utility compliance. If provided in
a secure setting, such as an Executive Session, FNI will be prepared to provide detailed results and
prioritized recommendations of the ERP, if requested.
Task B – Training Exercises
FNI will develop and provide overview training to personnel with identified roles and responsibilities in the
ERP. The training will include a walk-through of the ERP, briefing on each role and responsibility, and
available resources for implementation of the ERP. During the training, tabletop exercises will be
conducted for a selection of relevant hazards to practice implementation of the ERP.
5
DELIVERABLES
Task
Description
1 Kickoff meeting minutes
2 ERP data gap analysis
Workshop minutes
3 Draft ERP sections (3)
Workshop minutes (3)
4 Draft Emergency Response Plan
Meeting minutes
5 Final ERP with Compliance Certification
COMPENSATION
FNI will be compensated for the scope of services outlined above on a Lump Sum Basis. The work will
be performed for an estimated fee of $76,000 based on the following estimated level of effort:
Task
Task Name
Fee
1 Project Kickoff Meeting, Data Collection and
Review $9,800
2
Review of Existing Plans and Preparation of
Initial ERP Outline (and Initial Workshop) $12,200
3 Emergency Response Plan Preparation
Workshops $31,900
4 Draft Emergency Response Plan $11,700
5 Final ERP and Certification of Compliance $10,400
Grand Total $76,000
6
SCHEDULE
Professional services will commence upon Commission Approval from the city of Denton, which will
constitute the Notice to Proceed. The following is the anticipated schedule for the project:
Task
Task Name
Completion Timeline
1 Project Kickoff Meeting, Data Collection and
Review 2 weeks from NTP
2
Review of Existing Plans and Preparation of
Initial ERP Outline (and Initial Workshop) 6 weeks from NTP
3
Emergency Response Plan Preparation
Workshops August 1, 2020
4 Draft Emergency Response Plan September 1, 2020
5 Final ERP and Certification of Compliance September 30, 2020
Exhibit
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
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the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business
day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
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as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
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Yes No
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Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
)"#(& "&&#% ! +% ' #"& $* ' "+ '+# "'#"
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Certificate Of Completion
Envelope Id: E20A51209DC445C3886DE6D75E8BF0D1 Status: Completed
Subject: Please DocuSign: City Council Contract-6590-061 1st Amendment
Source Envelope:
Document Pages: 10 Signatures: 6 Envelope Originator:
Certificate Pages: 6 Initials: 1 Crystal Westbrook
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
2/27/2020 8:22:43 AM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
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Crystal Westbrook
crystal.westbrook@cityofdenton.com
Buyer
City of Denton
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Lori Hewell
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Purchasing Manager
City of Denton
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City of Denton
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Thomas Haster
th@freese.com
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Frank Pugsley
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Water and Wastewater Utilities Director
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Contract Administrator
City of Denton
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City Manager
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City Secretary
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City of Denton
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