Exhibit 1 - Agenda Information Sheet
City of Denton
______________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: October 23, 2018
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal
corporation, authorizing the City Manager to execute an Agreement with Huitt-Zollars, Inc., for
Engineering Related Professional Services for the McKinney Street Widening Project, as set
forth in the agreement; providing for the expenditure of funds therefor; and providing an
effective date (RFQ 6590-040 – Agreement for Engineering Related Professional Services
awarded to Huitt-Zollars, Inc., in the not-to-exceed amount of $1,731,200).
RFQ INFORMATION /BACKGROUND
In June of 2016 during a meeting of the Texas Transportation Commission, the City of Denton
and the Texas Department of Transportation (TxDOT) agreed to transfer McKinney Street (FM
426), from Elm Street east to the City of Denton eastern city limit line, out of the TxDOT state
highway system and into the City of Denton roadway network. The transfer was made official
with a Quitclaim Deed signed by the Governor in July of 2016. In January of 2017, the City of
Denton and TxDOT entered into an Advance Funding Agreement implementing the transfer of
$18,267,303 from the State Highway 121 Subaccount to the City of Denton to be used for the
widening of McKinney Street from 1.4 miles west of Loop 288 to 1.1 miles east of Loop 288.
The City of Denton originally intended to use a design-build process for design and construction
of the McKinney Street Widening Project. As part of the design-build process, an engineering
firm is hired to represent the City and to develop 30% complete construction plans and process
an RFQ and an RFP to facilitate the hiring of a design-build team. After that, the design-build
team creates final construction documents and builds the project.
Huitt-Zollars has now completed the creation of the 30% construction plans. Rather than moving
forward with the design-build project and processing an RFQ and an RFP to hire a design-
builder, it’s now considered more expedient to let Huitt-Zollars create the final construction
plans for the project and then bid the project using our typical solicitation process through our
Materials Management Division.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
With this request, we are proposing to cancel the remainder of Huitt-Zollars’ original contract
associated with the design-build project and enter into a new contract for final design.
As part of RFQ 6590, request for qualifications for professional engineering services was
solicited using the City’s formal solicitation process. City Council approved a pre-qualified list
of engineering firms on March 6, 2018 (Ordinance 18-331).
Huitt-Zollars, Inc. is one of the qualified firms that submitted for the Roadway Design category
and has been selected for the final design of this project.
The scope of services will include final design and construction support services for the
McKinney Street Widening Project. The limits of this roadway project are between Loop 288
and Grissom Road. The work will include topographic surveying for design, easement
preparation, final environmental consulting, public involvement activities and roadway design.
Additional work will include the final design of drainage improvements, the final design of water
and wastewater extensions and adjustments, coordination with franchise utilities (electric,
communications, and gas), subsurface utility engineering, the creation of cost estimates, the
performance of as-built surveying, and limited construction services.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 6, 2018, and June 5, 2018, Council approved RFQ 6590 for a prequalified list of
professional engineering firms (Ordinance 18-331).
On September 19, 2017, Council approved the Professional Engineering Services Agreement
with Huitt-Zollars, Inc. associated with the original design-build project (Ordinance 2017-320).
The original agreement will be terminated in its current status and any remaining funds will be
returned to the project account once this proposed contract is approved.
RECOMMENDATION
Award an Agreement with Huitt-Zollars, Inc., for Engineering Related Professional Services for
the McKinney Street Widening Project, in the not-to-exceed amount of $1,731,200.
PRINCIPAL PLACE OF BUSINESS
Huitt-Zollars, Inc.
Dallas, Texas
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with the goal of completing design by May 2019.
Construction is anticipated throughout FY 2019 and FY 2020.
FISCAL INFORMATION
These services will be funded from the following accounts RTR-McKinney St. account
250063444 in the amount of $1,388,260, McKinney Transmission Line account 630351523 in
the amount of $197,600 and McKinney St. Widening (Wastewater) account 640386545 in the
amount of $145,340. Requisition #139754 has been entered in the Purchasing software system in
the amount of $1,731,200.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City
achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA):
Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and
Family-Friendly Community; and Sustainability and Environmental Stewardship. While
individual items may support multiple KFAs, this specific City Council agenda item contributes
most directly to the following KFA and goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 2.2 Seek solutions to mobility demands and enhance
connectivity
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7148
Purchasing Manager
For information concerning this acquisition, contact: Chad Allen at 940-349-7713.