Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: May 21, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with L.J. Power, Inc., for the supply of generator
services; providing for the expenditure of funds therefor; and providing an effective date (IFB 7037-
awarded to L.J. Power, Inc., in the five (5) year not-to-exceed amount of $750,000).
IFB INFORMATION/BACKGROUND
This Invitation for Bid is for generator maintenance, inspections, repairs and replacement services for
multiple generators located at multiple locations across the City as maintained by the City of Denton
Facilities Department (Facilities). The City of Denton currently owns and manages 22 generators ranging
from 11.5KW to 400KW in output power.
In the event of a power loss due to electrical issues or inclement weather, Facilities relies on the performance
of these generators to service the public and maintain operations without interruptions. Additionally, these
units provide back up support to 911 Dispatch, Fire Stations, and parts of Denton Municipal Electric. These
are crucial areas and facilities that cannot experience delays in their mission-critical tasks. The availability
of a generator contract will alleviate any lapse in service. Generator services will be performed on an as-
needed basis to assist the City with routine maintenance and repairs of existing units. Preventative
maintenance is a key component to the dependability of the generators and having them tested regularly for
quality assurance ensures un-interrupted City operations.
Invitation for Bids was sent to 466 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Five (5) bids were received. L.J. Power, Inc. submitted the lowest bid based on the technician
pricing.
RECOMMENDATION
Award a contract with L.J. Power, Inc., for generator services, in the five (5) year not-to-exceed amount of
$750,000.
PRINCIPAL PLACE OF BUSINESS
L.J. Power, Inc.
Austin, TX
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded from the Building and Equipment account 230001.6512. Requisitions will be
entered into the Purchasing software system on an as-needed basis. The budgeted amount for these services
is $750,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: David Saltsman at 940-349-7247.
Legal point of contact: Mack Reinwand at 940-349-8333.