Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: April 21, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Custom Landscaping, Inc., dba Classic Landscapes
Maintenance, Inc., for Section I - DME Offices/Substation locations mowing services and maintenance;
providing for the expenditure of funds therefor; and providing an effective date (RFP 7254 - awarded to
Custom Landscaping, Inc., dba Classic Landscapes Maintenance, Inc., for one (1) year, with the option for
one (1) additional one (1) year extension, in the total two (2) year not-to-exceed amount of $160,000).
INFORMATION/BACKGROUND
On July 17, 2018, bid 6627 for Mowing & Maintenance Services was awarded to five (5) individual
contractors in 2018. Two (2) of the five (5) contracts were terminated on December 15, 2019, and this bid
will replace the terminated contracts.
Mowing is required to maintain safety, aesthetics, and City of Denton code compliance at various City-
owned locations.
Mowing services also provide the following benefits to the City of Denton:
1. It keeps the City in compliance with Community Improvement Services.
2. It keeps the turf aesthetically pleasing and helps to thwart the growth of weeds.
3. It keeps the areas free of litter and debris.
Requests for Proposals was sent to 104 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Seven (7) proposals were received and evaluated based upon published criteria including
delivery, compliance with specifications, probable performance, and price. Based upon this evaluation,
Custom Landscaping Inc. dba Classic Landscapes Maintenance, Inc. was ranked the highest in Section I
and determined to be the best value for the City.
NIGP Code Used for Solicitation: 988 – Services, roadside, grounds,
recreational and park area services
Notifications sent for Solicitation sent in IonWave: 104
Number of Suppliers that viewed Solicitation in IonWave: 18
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 32
Responses from Solicitation: 7
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
After reference checks, staff feels that Classic Landscape is an established business that has the experience
of working with larger entities and possesses the competence to perform the work requested. Below is the
information Classic Landscape provided regarding the wages they pay their employees who will be assigned
to the City’s contract.
Position Description Number of Assigned Employees Hourly Rate of Assigned Employees
Maintenance 6 $15.00 to $18.00/hr
RECOMMENDATION
Award a contract with Custom Landscaping Inc. dba Classic Landscapes Maintenance, Inc., for the supply
of mowing services and maintenance, in a one (1) year, with the option for one (1) additional extensions,
in the total two (2) year not-to-exceed amount of $160,000.
PRINCIPAL PLACE OF BUSINESS
Custom Landscaping Inc. dba Classic Landscapes Maintenance, Inc.
Sanger, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for one (1) additional year, with
all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from DME Offices/Substations account 600400.7886.5660A. The budgeted
amount for this item is $160,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Misty Willis, 940-349-7603.
Legal point of contact: Mack Reinwand at 940-349-8333.