Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: May 12, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with MasterTurf Products and Services, Inc., for the top-
dressing of parks and athletic fields for the Parks and Recreation Department; providing for the expenditure
of funds therefore; and providing an effective date (RFP 7289 – awarded to MasterTurf Products and
Services, Inc., for one (1) year, with the option for four (4) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $400,000).
INFORMATION/BACKGROUND
This Request for Proposal is for topdressing products in accordance with the (IPM) Integrated Pest
Management Program using Dyno Dirt Products, Lava Sand, and fine sand. This funding was requested
through a Budget Supplemental for the 2019 – 2020 budget year. The Parks and Recreation Department
(PARD) manages approximately 450 acres of parks, athletic fields, and public buildings.
Topdressing provides the following benefits to our parks by:
1. Adds organic matter and microorganisms back into the soil, promoting a more balanced growing
environment for turf.
2. Relieves compaction to high traffic areas such as athletic fields
3. Fills in small divots and holes, smoothing out the surface
4. Assists with drainage problems
Requests for Proposals was sent to 106 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Four (4) proposals were received and evaluated based upon published criteria including
schedule, compliance with specifications, probable performance, and price. Based upon this evaluation,
MasterTurf Products and Services, Inc. was ranked the highest and determined to be the best value for the
City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 988 - (Service Only) - Roadside,
Grounds, Recreational & Park Area
Services
Notifications sent for Solicitation sent in IonWave: 106
Number of Suppliers that viewed Solicitation in IonWave: 21
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 32
Responses from Solicitation: 4
RECOMMENDATION
Award a contract with MasterTurf Products and Services, Inc., the top-dressing of parks and athletic fields
for the Parks and Recreation Department, in a one (1) year, with the option for four (4) additional one (1)
year extensions, in the total five (5) year not-to-exceed amount of $400,000.
PRINCIPAL PLACE OF BUSINESS
MasterTurf Products and Services, Inc.
Hurst, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Park Maintenance account 402001.6370. Requisitions will be entered
on an as-needed basis. The budgeted amount for this item is $400,000. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Russell Koch, 940-349-8412.
Legal point of contact: Mack Reinwand at 940-349-8333.