Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: May 12, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
rejecting any and all competitive proposals under RFP 7288 for the Oracle HCM Implementation for the
City of Denton Human Resource Department; and providing an effective date (RFP 7288).
INFORMATION/BACKGROUND
The City of Denton solicited bids for the Oracle HCM Implementation Services. On October 9, 2018, the
City Council approved consolidating the Human Resource systems into a single solution with Oracle’s
Human Capital Management System, with an annual subscription of $140,842 for a total of $422,460 for
over three (3) years. The implementation plan for Oracle HCM included using the Technical Services staff
to complete most of the work. The original implementation timeline was to be completed by October 2020.
The recruitment implementation has been completed and is handling basic recruiting needs. To expedite
needed skills to complete the implementation, the City solicited bids for a third party to assist in completing
the remaining project implementation.
While in the process of receiving the bids, the CDC announced a worldwide COVID-19 pandemic on March
11, 2020. On March 13, 2020, the Mayor executed a Declaration of Local Disaster for Public Health
Emergency. Due to the COVID-19 financial impacts, the staff will cease the request for the HCM Oracle
Implementation bid and focus on higher priority needs.
In accordance with the Local Government Code 252.043, the City Council may reject any and all bids.
RECOMMENDATION
Staff recommends rejection of all proposals for Oracle HCM Implementation services for the City of Denton
Human Resource Department.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tiffany Thomson at 940-349-7401.
Legal point of contact: Mack Reinwand at 940-349-8333.