Exhibit 1-Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: October 17, 2017
SUBJECT
Consider adoption of an ordinance accepting competitive proposals and awarding a contract for printing
and mailing services for the City of Denton Citizen Newsletter; providing for the expenditure of funds
therefor; and providing an effective date (RFP 6535-awarded to Lessek Enterprises LLC dba IMPress
Graphics in the three (3) year not-to-exceed amount of $411,840).
RFP INFORMATION
The City of Denton is seeking to enhance communication with its citizens through the implementation of a
printed newsletter. This RFP is for a printed newsletter to be mailed out bi-monthly to all residents and
businesses within the City.
Requests for Proposals (RFPs) were sent to seventy-two (72) prospective suppliers. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Two (2) proposals were received, evaluated and ranked based upon the
published criteria shown on (Exhibit 2). Lessek Enterprises LLC dba IMPress Graphics, a local vendor, was
ranked the highest and determined to be the best value for the City.
Due to the timing of this award, one newsletter has already been issued earlier this month through a one-
time quote. This contract would be an initial one (1) year contract with an expenditure for six (6) newsletters
at a cost of $137,280 with options to extend the contract two (2) additional one (1) year periods at $137,280
per year, for a total three (3) year not-to-exceed amount of $411,840.
RECOMMENDATION
Staff recommends awarding a contract to Lessek Enterprises LLC dba IMPress Graphics in the three (3)
year not-to-exceed amount of $411,840 for the printing and mailing of the bi-monthly newsletter.
PRINCIPAL PLACE OF BUSINESS
Lessek Enterprises LLC dba IMPress Graphics
Denton, TX
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The services will be funded from the City Manager Office Operating Account# 103001.6386. The year
one amount of $137,280 is within the budgeted amount for the 2017-18 fiscal year.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 1.3 Promote effective internal and external communication
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation and Ranking Sheet
Exhibit 3: Ordinance
Exhibit 4: Contract
Respectfully submitted:
Karen Smith, 349-8436
Purchasing Manager
For information concerning this acquisition, contact: Sarah Kuechler, 349-8356
Assistant to the City Manager