Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: February 11, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Reinvestment Fund, Inc., for an affordable housing
assessment for the City of Denton; providing for the expenditure of funds therefor; and providing an
effective date (RFP 7155 – awarded to Reinvestment Fund, Inc., in the not-to-exceed amount of $99,959).
RFP INFORMATION /BACKGROUND
Council identified and agreed upon affordable housing as one of their top priorities for FY19/20. In the City
of Denton’s Five Year Consolidated Plan for Housing and Community Development, Denton Plan 2030,
and Annual Strategic Plan, the City identified the acquisition, preservation, and/or creation of Affordable
Housing as a key component to solutions for several community strategic goals and initiatives such as:
• Safe, Livable & Family-Friendly Community (KFA-4) by promoting safe, stable housing that in
turn builds financially healthy families and thriving communities.
• Making Homelessness Rare Brief and Nonrecurring by helping people experiencing homelessness
find – and keep – homes.
While the City and its partners continue to look at ways to support affordable housing, there is a need to
understand the current and projected housing needs in order to move to the next steps of facilitating goal
setting and policymaking, enhancing collaborative cross-sector partnerships, and determining available
tools to support affordable housing in context of the City of Denton’s unique community profile.
On September 5, 2019, the City of Denton issued a Request for Proposal (RFP) #7155 to solicit proposals
for an affordable housing assessment to include information gathering and analysis necessary to provide a
community profile establishing housing needs by recognizing gaps in existing housing inventory, providing
analysis for future housing needs based on anticipated growth, and identifying funding and capacity
building for identified strategic housing goals.
Requests for Proposals were sent to 354 prospective contractors. In addition, specifications were placed on
the Materials Management website for prospective contractors to download and the bid was advertised in
the local newspaper. Four (4) proposals were received and evaluated based upon published criteria including
project schedule, compliance with scope of work, probable performance, and price. Two proposals received
evaluation scoring with less than one-point difference. Staff then conducted phone interviews on January
9, 2020, with the top two scoring contractors. Based on evaluations Reinvestment Fund was ranked the
highest and was determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 918 – Consulting Services
Notifications sent for Solicitation sent in IonWave: 354
Number of Suppliers that viewed Solicitation in IonWave: 17
HUB-Historically Underutilized Business Invitations sent out: 28
SBE-Small Business Enterprise Invitations sent out: 143
Responses from Solicitation: 4
RECOMMENDATION
Award a contract with Reinvestment Fund, Inc., for an affordable housing assessment for the City of Denton
in an amount not-to-exceed $99,959.
PRINCIPAL PLACE OF BUSINESS
Reinvestment Fund, Inc.
Philadelphia, PA
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 150 days.
FISCAL INFORMATION
These services will be funded from CMO Contingency account 160099.7808. Requisition #145362 has
been entered into the Purchasing software system in the amount of $99,959. The budgeted amount for this
item is $99,959.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Danielle Shaw, 940-349-7237.
Legal point of contact: Mack Reinwand at 940-349-8333.