Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: February 5, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract through the Department of Information Resources (DIR)
Cooperative Purchasing Network Contract Number DIR-SDD-2502 with Granicus, LLC, for the supply of
agenda management software; providing for the expenditure of funds therefor; and providing an effective
date (File 6928 – awarded to Granicus, LLC, in the three (3) year not-to-exceed amount of $95,524.73).
INFORMATION /BACKGROUND
The City’s partnership with Granicus began in 2009. This is a 3 year renewal with Granicus, LLC who
provides the City's agenda management software, Legistar, as well as the hardware and software related to
the dais voting system, voting touchscreen, voting display, and media related to running and recording of
the live public meetings. The Legistar program automates agenda creation and meeting execution with tools
to streamline minutes, voting, full reporting and publishing to a citizen-facing web portal for boosted
transparency. The terms of this agreement are for Fiscal Years 2018-2019, 2019-2020, and 2020-2021.
Pricing obtained through the Department of Information Resources (DIR) Cooperative Purchasing Network
has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102.
RECOMMENDATION
Award a contract with Granicus, LLC, for the supply of agenda management software, in the three (3)
year not-to-exceed amount of $95,524.73.
PRINCIPAL PLACE OF BUSINESS
Granicus, LLC
Saint Paul, MN
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
FISCAL INFORMATION
These services will be funded from the City Secretary’s office for the Legistar portion and Cable TV will
fund the hardware and software.
The budgeted amount for this item is $31,793.53 for Fiscal Year 2018-2019
The budgeted amount for this item is $31,088.39 for Fiscal Year 2019-2020
The budgeted amount for this item is $32,642.81 for Fiscal Year 2020-2021
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Billy Matthews at 940-349-7272.
Legal point of contact: Mack Reinwand at 940-349-8333.