Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: October 8, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Cable Contractors, LLC dba Contract Services and
Equipment, for fiber optic services for Technology Services; providing for the expenditure of funds
therefor; and providing an effective date (RFP 7051 - awarded to Cable Contractors, LLC dba Contract
Services and Equipment, for one (1) year, with the option for four (4) additional one (1) year extensions, in
the total five (5) year not-to-exceed amount of $2,000,000).
RFP INFORMATION/BACKGROUND
The City of Denton utilizes fiber optic communications between all city buildings, substations and many
traffic lights. There are over 400 kilometers of fiber that support roughly 80 City interconnections and 42
Denton Municipal Electric locations. Fiber optic communications provides connectivity for all City of
Denton buildings for operational and mission-critical services including but not limited to Email, Enterprise
Resource Planning (ERP), Utility Billing, Park Maintenance, Municipal Court Case Management and
Billing, Public Safety Dispatch and Records, Enterprise Camera Security, Public Wi-Fi across multiple
facilities, the Downtown Square, and the City of Denton Phone System.
The City of Denton Fiber optic network requires periodic maintenance, repair and/or installation for regular
routine communications functions. Additionally, the City of Denton is experiencing rapid growth. New
facilities or expansions require fiber optic communications to provide centralized access to the City of
Denton network resources and voice communications.
Table 1 provides a listing of planned and projected projects.
Project Description Estimated 5 – Yr. expenditure
Fire Station 8 Facility $8,100
Police Renovation $10,000
Traffic Network $600,000
Network expansion $200,000
DME substation Builds $250,000
Support and Maintenance (400 miles of fiber) $700,000
Professional Services $50,000
Contingency for Unforeseen (10%) $181,900
Total $2,000,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Requests for Proposals was sent to 350 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Four (4) proposals were received and three (3) meeting specifications were evaluated
based upon published criteria including delivery, compliance with specifications, probable performance,
and price. Based upon this evaluation, Cable Contractors, LLC dba Contract Services and Equipment was
ranked the highest and determined to be the best value for the City.
RECOMMENDATION
Award a contract with Cable Contractors, LLC dba Contract Services and Equipment, for fiber optic
services for Technology Services, in a five (5) year not-to-exceed amount of $2,000,000.
PRINCIPAL PLACE OF BUSINESS
Cable Contractors, LLC dba Contract Services and Equipment
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from various Technology Services Operating and Project accounts. The
budgeted amount for this item is $2,000,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 349-7148
Purchasing Manager
For information concerning this acquisition, contact: Melissa Kraft, 940-349-7823.
Legal point of contact: Mack Reinwand at 940-349-8333.