Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: October 15, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with IDEXX Distribution, Inc. c/o IDEXX Laboratories,
for drinking water compliance testing, and for laboratory services and animal testing materials for the
Denton Animal Shelter, which is the sole provider of these services; in accordance with Texas Local
Government Code 252.022, provides that procurement of commodities and services that are available from
one source are exempt from competitive bidding; and if over $50,000 shall be awarded by the governing
body; and providing an effective date (File 7133 - awarded to IDEXX Distribution, Inc. c/o IDEXX
Laboratories in the five (5) year not-to-exceed amount of $600,750).
INFORMATION/BACKGROUND
The Municipal Lab performs drinking water compliance testing for 38 water municipalities in the interest
of service to outlying communities and for public health. The Lab charges for these services and $93,485.00
in revenue was generated for the 2017-18 fiscal year.
Testing is performed in accordance with EPA Safe Drinking Water Act (SDWA) and TCEQ Revised Total
Coliform Rule (RTCR). By state law mandate, the TCEQ may only accept compliance test results from
contract laboratories that are accredited by the National Environment Laboratory Accreditation Program
(NELAP). The City of Denton’s Municipal Lab obtained NELAP certification on February 11, 2009, and
continues to maintain accreditation to present date.
Certification for the NELAP standard is specific for each test method. Accordingly, maintaining
certification is contingent upon following the test method as determined by accreditation. The IDEXX
Colilert® total coliform test method is considered the standard for microbiological compliance water testing
and is the method for which we are certified. IDEXX Laboratories revolutionized total coliform and E. coli
drinking and wastewater testing by developing, patenting and obtaining EPA approval for media (product).
They are the sole source provider of the Colilert® and Quantitray® methods. Although other methods are
available, lab management had to determine the best method to use for NELAP certification. Ease of use,
reliability of supply, consistently good quality and reasonable cost are all factors influencing the decision
behind the use of the IDEXX products.
Denton Animal Shelter contracted with RSVP Services, Inc. to utilize their veterinary services to perform
general shelter medicine. This included the need to draw and send various specimens off for testing in
addition to providing snap tests for heartworm, parvo-virus and feline triple test. IDEXX provided the
opportunity to acquire this service from one sole source at a competitive market price.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
In November 2018, the Denton Animal Shelter implemented the use of the feline triple test as part of their
initial vetting for all cats that were vetted through the shelter.
It is essential for Denton Animal Shelter to maintain current mandated shelter medicine practices in order
to ensure the level of animal care offered is not compromised.
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 14, 2019, this item will be presented to the Public Utilities Board for recommendation to the
City Council for consideration.
RECOMMENDATION
Award a contract with IDEXX Distribution, Inc. c/o IDEXX Laboratories, for laboratory services and
animal testing materials for the Denton Animal Shelter, in the five (5) year not-to-exceed amount of
$600,750.
PRINCIPAL PLACE OF BUSINESS
IDEXX Distribution, Inc. c/o IDEXX Laboratories
Westbrook, ME
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded from Denton Animal Services accounts 340001.7899 for Animal Testing
Materials and 340001.6372 for Laboratory Testing. The budgeted amount for this item is $600,750.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Index
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tiffany Thomson at 940-349-7401.
Legal point of contact: Mack Reinwand at 940-349-8333.