Exhibit 1 - Agenda Information Sheet - CorrectionCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: November 12, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, Nunc Pro Tunc, correcting an inadvertent
mistake in Ordinance No. 19-2196, specifically the awarded amount of the services agreement with IDEXX
Distribution, Inc. c/o IDEXX Laboratories for drinking water compliance testing and for laboratory services
and animal testing materials for the Denton animal shelter; providing an effective date (File 7133).
INFORMATION/BACKGROUND
On October 15, 2019, City Council approved a Professional Service Agreement with IDEXX Distribution,
Inc. c/o IDEXX Laboratories, for a five (5) year contract in the amount of $600,750. Due to an inadvertent
clerical mistake from the Purchasing Department, the executed Ordinance No. 19-2196 (exhibit 2)
establishes a five (5) year contract in the amount of $300,000.
The contract amount listed in the executed ordinance (exhibit 2) was revised after departments completed
the approval sequence in the agenda management software. The Legal Department was not informed of the
ordinance revision. While the correct contract amount was reviewed and approved by Council, an incorrect
version was provided to the Mayor for signature. In an effort to avoid future clerical mistakes, any changes
made to Purchasing’s draft agenda items in the agenda management software require the approval sequence
to be restarted by Purchasing staff. This will ensure each person involved in the process receives an email
notification of the changes made to an agenda item before the final agenda is posted.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 15, 2019, Council approved the contract with IDEXX Distribution, Inc. c/o IDEXX
Laboratories (Ordinance 19-2196).
RECOMMENDATION
Approval of an ordinance to reflect the correct award amount to IDEXX Distribution, Inc. c/o IDEXX
Laboratories for a five (5) year contract in the amount of $600,750.
PRINCIPAL PLACE OF BUSINESS
IDEXX Distribution, Inc. c/o IDEXX Laboratories
Westbrook, ME
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded from Denton Animal Services accounts 340001.7899 for Animal Testing
Materials and 340001.6372 for Laboratory Testing. The budgeted amount for this item is $600,750.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance 19-2196 and Contract
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 349-7100
Purchasing Manager
For information concerning this acquisition, contact: Lori Hewell at 940-349-7100.
Legal point of contact: Mack Reinwand at 940-349-8333.