Exhibit 1 - Agenda Information Sheet PUB
City of Denton
______________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: July 9, 2018
SUBJECT
Consider recommending adoption of an ordinance accepting competitive bids and awarding a
public works contract for the construction of the Eagle Drive Drainage Improvements Phase II
Project for the City of Denton; providing for the expenditure of funds therefor; and providing an
effective date (IFB 6792- awarded to the lowest responsible bidder meeting specification, Jagoe-
Public Company, in the amount of $2,057,289.20).
BID INFORMATION
The Eagle Drive Drainage Improvements Phase II Project consists of the construction of 439 lf
of 16’x7’ Cast-in-Place (CIP) Box Culvert plus approximately 400 lf of storm drain (18’-48”),
inlets, junction boxes, sewer line improvements, water line improvements, and the roadway
reconstruction of Eagle Drive from Carroll Blvd to Elm Street and a portion of Myrtle. An 8’
sidewalk will be constructed along the north side of Eagle Drive and along Myrtle to connect
with the existing 8’ sidewalks. The drainage system will be built to pass the 100-year storm
event. The area currently floods during a lower storm event. The limits of the drainage portion of
the project are near the existing rock-lined channel from the end of Phase I, east of Elm, to the
culverts in front of Quick Trip. The limits of the roadway reconstruction are along Eagle from
Carroll to Elm and Myrtle from Eagle Drive to approximately 200’ north. (Exhibit 3)
Invitation for Bids (IFB) was sent to 432 prospective contractors of this service. In addition,
specifications were placed on the Materials Management website for prospective contractors to
download and advertised in the local paper. Three (3) bids were received. The lowest bid
meeting specifications were received by Jagoe-Public Company. The engineer’s opinion of
probable construction cost (OPCC) was $1.8-2.0 Million. The low bid was slightly higher than
the engineer’s OPCC range.
RECOMMENDATION
Award a public works contract to Jagoe-Public Company for the construction of the Eagle Drive
Drainage Improvements Phase II Project in the amount of $2,057,289.20.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Jagoe-Public Company
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
The project is estimated to be completed within 365 calendar days from Notice to Proceed.
FISCAL INFORMATION
This project will be funded from account 650106459.1360.40100 in the amount of
$1,613,662.51, account 350437444.1360.40100 in the amount of $406,032, and account
350438444.1360.40100 in the amount of $37,594.69. Requisition # 138761 has been entered in
the Purchasing software system in the amount of $2,057,289.20.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City
achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA):
Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and
Family-Friendly Community; and Sustainability and Environmental Stewardship. While
individual items may support multiple KFAs, this specific City Council agenda item contributes
most directly to the following KFA and goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 2.4 Proactively manage drainage infrastructure
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Map
Exhibit 4: Contract
Exhibit 5: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Todd Estes, P.E. at 940-349-8917.