Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: November 5, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Azteca Systems, LLC, for software maintenance
for continued vendor support for Cityworks software for Water and Wastewater Departments asset work
order software system, which is the sole provider of this software. In accordance with Texas Local
Government Code 252.022, provides that procurement of commodities and services that are available from
one source are exempt from competitive bidding; and if over $50,000 shall be awarded by the governing
body; and providing an effective date (File 7185 – awarded to Azteca Systems, LLC in the not-to-exceed
amount of $88,000). The Public Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
The City of Denton Water Utility Departments have utilized the Cityworks software since 1997. The
Cityworks application is tightly integrated into the City’s GIS Enterprise system to address aging
infrastructure, leaks, and the potential for severed mains. Staff can quickly isolate underground leaks,
respond faster to main breaks, and prioritize capital improvements spending based on preventative
activities, testing, and inspections.
The ELA software agreement will include licensing coverage up to current needs and allow for ongoing
expansion needs. With this software agreement, we will receive new add-ons such as improved real-time
reporting, streamlined data collection from field staff, enhanced mobile applications for iPad and Android
devices, and integrations with other applications. In addition, this includes the upgrade cost for the
Enterprise Level Agreement (ELA) upgrades for the Parks, Engineering and Water Metering Departments.
The updated (ELA) licenses include: unlimited Office, Local Governments Templates, Storeroom,
Equipment Checkout, Contracts, CW Analytics for AMS, CW for Excel, and Mobile Apps for iOS/Android,
Respond, Enterprise URL, Operational Insights, Performance Budgeting, and WebHooks. It includes the
use of all AMS Application Programming Interfaces (APIs) with commercially available Cityworks-centric
applications that are licensed and maintained by authorized Cityworks partners. Finally, the use of
Cityworks (APIs) with third-party system integrations are included.
It is essential for the City of Denton to keep current maintenance with the software vendor in order to ensure
the availability of upgrades, software fixes, and access to knowledge and support resources. The
Technology Services department could not identify any local vendors that could replace and provide
software maintenance for the Cityworks application. Therefore, procuring this maintenance from the above
vendor is the best value for the City of Denton.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 28, 2019, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award with a contract to Azteca Systems, LLC, as a sole source supplier, for the purchase of software
maintenance for continued vendor support for Cityworks software for Water and Wastewater Departments
asset work order software system in an amount not to exceed $88,000.
1 Year Cost
Cityworks ELA Licenses $80,000
10% Contingency $8,000
Contract Total $88,000
PRINCIPAL PLACE OF BUSINESS
Azteca Systems, LLC
Sandy, UT
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by October 31, 2020.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Melissa Kraft, 940-349-7823.
Legal point of contact: Mack Reinwand at 940-349-8333.