Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: November 5, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Matrix Consulting Group, Ltd., to perform an
operational review and assessment of the City of Denton’s Fleet Services Division; providing for the
expenditure of funds therefor; and providing an effective date (RFP 7120 - awarded to Matrix Consulting
Group, Ltd., in the not-to-exceed amount of $57,302).
RFP INFORMATION /BACKGROUND
The Public Works Department recently issued a Request for Proposals (RFP) from qualified firms to
perform an operational review and assessment of the City of Denton’s Fleet Services Division. The purpose
of the review is to benchmark the effectiveness and efficiency of Denton’s Fleet Services against high
performing fleet services in both the public and private sectors. The operations and key functions to be
evaluated as part of the review include asset management, preventative maintenance, parts management,
fleet information systems, and motor pool management. Upon completion, staff will utilize the operational
firm to guide operational improvement efforts.
Requests for Proposals were sent to 152 prospective firms. In addition, specifications were placed on the
Materials Management website and advertised in the local newspaper. Three (3) proposals were received
and evaluated based upon published criteria including price, relevant experience and qualifications,
indicators of probable performance, and project schedule. Based upon this evaluation, Matrix Consulting
Group, Ltd. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 968 (Service Only)-Public Works and
Related Services
Notifications sent for Solicitation sent in IonWave: 152
Number of Suppliers that viewed Solicitation in IonWave: 11
HUB-Historically Underutilized Business Invitations sent out: 9
SBE-Small Business Enterprise Invitations sent out: 49
Responses from Solicitation: 3
RECOMMENDATION
Award a contract with Matrix Consulting Group, Ltd., to perform an operational review and assessment
of the City of Denton’s Fleet Services Division, in a not-to-exceed amount of $57,302.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Matrix Consulting Group, Ltd.
Mountainview, CA
ESTIMATED SCHEDULE OF PROJECT
The operational review will begin two (2) weeks after contract award and will conclude after sixteen (16)
weeks.
FISCAL INFORMATION
These services will be funded from Fleet Services’ operating account 820100.7879. Requisition #144424
has been entered into the Purchasing software system in the amount of $57,302. The budgeted amount for
this item is $57,302.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Ethan Cox, 940-349-7421.
Legal point of contact: Mack Reinwand at 940-349-8333.