Exhibit 1 - Agenda Information Sheet 11-5-19City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: November 5, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute an Interlocal Cooperative Purchasing Agreement with Bibliotheca
LLC, under Government Code, Chapter 791.001, to authorize City of Denton contracts for the purchase of
cloudLibrary digital services; authorizing the expenditure of funds therefor; and declaring an effective date
(File 7121 – award an Interlocal Cooperative Purchasing Agreement with Bibliotheca, LLC).
INFORMATION /BACKGROUND
On August 6, Council approved an ordinance to allow the City Manager to execute a contract with
Bibliotheca, LLC, for the purchase of cloudLibrary digital services. Part of the sole source justification for
that service was cloudLibrary’s cloudLink content sharing service. The Interlocal Agreement allowing
Denton to participate in cloudLink was inadvertently left out of the contract approval process.
CloudLibrary’s cloudLink service provides digital content sharing similar to interlibrary loan sharing, with
content from other cloudLibrary libraries. CloudLibrary is the only digital service provider that provides a
service that would expand patron access to downloadable materials significantly. CloudLink services would
more than triple the number of unique titles in the Denton Public Library digital collection and offer over
seven times more content than the Denton Public Library (DPL) digital collection. Denton Public Library
patrons would be able to checkout and place holds on DPL owned materials. DPL patrons would also be
able to browse and check out any available (checked-in) materials owned by other cloudLink library
participants. DPL patrons would not have access to browse or place holds on items currently checked out.
This ensures that patrons from the owning library have priority and first choice of items available from their
own libraries, in addition to access to diverse and expanded content available from another cloudLink
participant library collections.
Section 791 of the Government Code requires that all Cooperative Agreements must be authorized by the
governing body, regardless of the dollar amount.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 6, 2019, Council approved the sole source agreement with Bibliotheca, LLC (Ordinance 19-
1817).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Bibliotheca, LLC, for the purchase of cloudLibrary digital services, in a three (3)
year term.
PRINCIPAL PLACE OF BUSINESS
Bibliotheca, LLC
Norcross, GA
ESTIMATED SCHEDULE OF PROJECT
This Agreement is effective upon approval by the City of Denton and will remain in effect until terminated
by either party.
FISCAL INFORMATION
These services will be funded from Library Administration operating account 301000.7899.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: CloudLibrary Interlocal Agreement Meeting Minutes
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jennifer Bekker, (940) 349-8753.
Legal point of contact: Mack Reinwand at 940-349-8333.