Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: November 12, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract through the TXMAS Cooperative
Purchasing Network Contract Number TXMAS-18-00CORP12 for managing live online vehicle and
equipment auctions for disposal of City of Denton fleet assets and Police Department impound vehicles;
providing for the expenditure of funds therefor; and providing an effective date (File 7212 - awarded to
IronPlanet Inc. dba GovPlanet, for one (1) year, with the option for two (2) additional one (1) year
extensions, in the total three (3) year).
INFORMATION /BACKGROUND
This item is for contracted online vehicle and equipment auction services through IronPlanet, Inc. dba
GovPlanet, for the disposal of City fleet assets that have reached the end of their useable lifecycle. The City
sells approximately 100 fleet assets annually with proceeds going back to the general fund and utility
department replacement funds, respective of vehicle ownership. The current process requires considerable
staff time to photograph and describe every auction unit, schedule and show them to potential bidders,
process paperwork, and serve successful buyers and the end of each auction. Vehicles wait in a queue until
staff can process them for the next auction.
IronPlanet, Inc. dba GovPlanet offers a turnkey solution for an ongoing auction process with minimal
involvement from City employees. The tailorable solution has a robust reporting capability for management
of asset disposal through weekly live online auctions to a global audience of 2.4 million registered buyers.
The fee structure for this service is 6.5% of net proceeds (1% less than the current provider charges). Timely
disposal of vehicles and equipment results in increased auction proceeds and frees valuable parking/storage
space.
Pricing obtained through the TXMAS Cooperative Purchasing Network TXMAS-18-00CORP12 has been
competitively bid and meets the statutory requirements of Texas Local Government Code 271.102.
RECOMMENDATION
Award a contract with IronPlanet, Inc. dba GovPlanet, for managing live online vehicle and equipment
auctions for disposal of City of Denton fleet assets and Police Department impound vehicles, in the one (1)
year, with the option for two (2) additional one (1) year renewals, in the total three (3) years.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
IronPlanet, Inc. dba GovPlanet
Ft Worth, Texas
ESTIMATED SCHEDULE OF PROJECT
The term of the contract will be for one (1) year, with two (2) additional one (1) year renewals.
FISCAL INFORMATION
The contracted auction service will be funded through sale proceeds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: TXMAS Contract Details
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.