Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: January 7, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Associated Supply Company, Inc.,
through the Buy Board Cooperative Purchasing Network Contract # 597-19, for the acquisition of six (6)
new Case excavators for the Water Distribution and Wastewater Collections Departments; providing for
the expenditure of funds therefor; and providing an effective date (File 7211 - awarded to Associated Supply
Company, Inc., in the amount of $737,400). The Public Utilities Board recommends approval (7 - 0).
INFORMATION /BACKGROUND
This request is for the purchase of six new (6) excavators to include accessories (hammers and plate
compactors) for the Water Distribution and Wastewater Collections Departments that were approved as part
of the equipment utilization and right-sizing study conducted in FY 2018-2019. Three (3) of the new
excavators will be 2020 Case model CX80C and the other three (3) excavators are 2020 Case model CX145
MSR.
The Water Distribution Department will be replacing three (3) backhoes and the Waste Water Collections
Department will be replacing two (2) backhoes and one (1) excavator. The excavator being replaced is a
2015 John Deere model 300G that is underutilized. Trade-in values were proposed for this excavator but
were rejected. The backhoes being replaced are the 2011 and 2014 Caterpillar model 430’s. After receipt
of the new excavators, used equipment will be auctioned or repurposed within other City Departments.
The new excavators will be replacing backhoes used in water utility construction and installation. The
departments consulted with various construction companies on the most efficient means and methods of
construction and use of equipment. Excavators were the suggested choice over backhoes for improving
efficiency.
Standard City of Denton purchasing procedures were utilized. Quotes were received from three (3)
prospective suppliers of Excavators meeting the requested specifications to include a buyback of the current
2015 John Deere model 300G excavator. Fleet Services is recommending the purchase of the lowest quoted
excavators from Associated Supply Company Inc., through BuyBoard Contract #597-19 in the amount of
$737,400.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 9, 2019, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Associated Supply Company Inc., for the acquisition of six (6) new Case excavators
for the Water Distribution and Wastewater Collections Departments, in a not-to-exceed amount of
$737,400.
PRINCIPAL PLACE OF BUSINESS
Associated Supply Company Inc.,
Euless, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 60 days after receipt of order.
FISCAL INFORMATION
These items will be funded from Water Distribution Department account numbers 635117635 and
635118635 in the total amount of $245,800, and Waste Water Collections account numbers 645218645,
645219643, 645220645 and 645221645 in the total amount of $491,600. Requisition #144799 has been
entered in the Purchasing software system in the amount of $737,400. The budgeted amount for these items
is $737,400.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Index
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.