Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: January 7, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to purchase items with Caterpillar Inc. through the
Sourcewell Cooperative Purchasing Network Contract Number 032119, for the purchase of three (3) new
backhoes for the Public Works (Drainage and Streets) and Denton Municipal Electric Departments and two
(2) new compact excavators for the Streets and Electric Departments; authorizing the expenditure of funds
therefor; and declaring an effective date (File 7233 - awarded to Caterpillar Inc., in the not-to-exceed
amount of $422,284.32). The Public Utilities Board recommends approval (7 - 0).
INFORMATION /BACKGROUND
This request is for the purchase of one (3) new backhoes for the Drainage, Streets and Electric Departments,
and two (2) new compact excavators for the Streets and Electric Distribution Departments that were
approved as part of the FY18-19 and FY19-20 budgets. The backhoes will be new model year Caterpillar
430F2 HRC and the excavators will be new model year Caterpillar 304E CR.
Backhoes being replaced are 2008, 2010 and 2012 models. One (1) new compact excavator is replacing a
2004 model and the other is a fleet addition for the Streets Department. All units meet replacement criteria
for age and maintenance costs and will be auctioned after the new replacement units are delivered and in
service.
Construction equipment is used to remove, move and replace materials associated with the maintenance
and repair of City infrastructure.
Standard City of Denton purchasing procedures were utilized. Quotes were received from three (3)
prospective suppliers of construction equipment meeting the requested specifications. Fleet Services is
recommending the purchase of the lowest quoted machines from Holt CAT, through Sourcewell contract
#032119 in the amount of $422,284.32.
Pricing obtained through Sourcewell (formerly National Joint Powers Alliance) Cooperative Purchasing
Network has been competitively bid and meets the statutory requirements of Texas Local Government Code
271.102.
.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 9, 2019, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Caterpillar Inc., for the purchase of three (3) new backhoes for the Public Works
(Drainage and Streets) and Denton Municipal Electric Departments and two (2) new compact excavators
for the Streets and Electric Departments, in a not-to-exceed amount of $422,284.32.
PRINCIPAL PLACE OF BUSINESS
Caterpillar Inc.
Dallas, Texas
ESTIMATED SCHEDULE OF PROJECT
Delivery of the new construction equipment will occur within 60 days after receipt of order.
FISCAL INFORMATION
The backhoes and excavators will be funded from the following accounts in the total amount of $422,284.32
ED19133 and ED19132 were originally set up under different unit numbers in 18/19.
Requisition #144828 has been entered in the Purchasing software system.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Index
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.
New Unit Old Unit HBU-Department Account Number Amount
in Job
DR19102-Backhoe DR1049-CAT Backhoe 640700-Drainage 655031645.1355.30100 $105,768.70
ST1994-Excavator Addition 285801-Streets 810425469.1355.30100 $52,489.11
ST2045-Backhoe ST1222-CAT Backhoe 285801-Streets 810445408.1355.30100 $105,768.70
ED19133-Excavator ED0416-Excavator 600300-Electric Dist 604297605.1355.30100 $52,489.11
ED19132-Backhoe ED0856-Komatsu Backhoe 600300-Electric Dist 604299605.1355.30100 $105,768.70