Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: February 4, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Patterson Equipment Company,
LLC, which is the authorized distributor for Subsite, LLC, through the Buy Board Cooperative Purchasing
Network Contract # 593-19, for parts and labor cost, maintenance and spare components for the CCTV video
inspection units for the Water Utilities Department; providing for the expenditure of funds therefor; and
providing an effective date (File 7276 - awarded to Patterson Equipment Company, LLC, in the three (3)
year not-to-exceed amount of $150,000). The Public Utilities Board recommends approval (7 - 0).
INFORMATION/BACKGROUND
The City of Denton Water Utilities Operations Planning group operates a full-time CCTV video inspection
crew to evaluate the utility’s assets. A CCTV RST/Subsite inspection unit was purchased in 2015. This
equipment is specialized and is proprietary. The unit provides required industry standard inspection and
evaluation, which is critical to the utility’s asset management program at a lower cost than a contractor can
provide. This contract is requested to provide parts, repair with labor cost, as well as spare components to
support the unit through its remaining estimated life span.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 27, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Patterson Equipment Company, LLC, for the supply of parts and repair, labor cost
and spare units relating to the CCTV video inspection units for the Water Utilities Department, in a three
(3) year not-to-exceed amount of $150,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Patterson Equipment Company, LLC
Roanoke, Texas
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These services will be funded from the Field Service Budget account 640250.6506. Requisition #145218
has been entered into the Purchasing software system in the amount of $150,000. The budgeted amount for
this item is $150,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Sheet
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact David Brown at 940-349-8489.
Legal point of contact: Mack Reinwand at 940-349-8333.