Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: February 4, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with ITW, dba E.H. Wachs, through
the Buy Board Cooperative Purchasing Network Contract # 597-19, for the acquisition of two (2) Water
Valve Maintenance Skids for the Water Distribution Department; providing for the expenditure of funds
therefor; and providing an effective date (File 7242 - awarded to ITW, dba E.H. Wachs, in the amount of
$161,879.66). The Public Utilities Board recommends approval (7 - 0).
INFORMATION /BACKGROUND
This request is for the purchase of two (2) new Water Valve Maintenance Skids with associated tools and
accessories. The new skids will be mounted on City supplied truck chassis for the Water Distribution
Department and were approved as part of the FY18/19 & FY19/20 department budgets. One (1)
maintenance skid is a fleet replacement and the second skid is a fleet addition.
The Water Distribution Department utilizes the water valve maintenance units to expose, clean, exercise
and repair water valves and hydrants. The department is responsible for maintaining approximately 13,740
water valves and hydrants, with the goal of performing maintenance to each on an annual basis. Exercising
valves without the proper equipment can cause breakage and necessitate expensive replacement procedures.
The Wachs LX VMS model is designed specifically for efficient and effective valve and hydrant
maintenance in an all-in-one unit, which includes GPS and a valve nut repair kit, allowing for valve and
stem repair without excavation. These specialty tools are not available on other manufacturers' models.
The current truck and water valve maintenance unit meets applicable replacement criteria and will be
auctioned after replacement. Fleet Services is recommending the purchase of the two (2) water valve
maintenance skids through ITW, dba E.H. Wachs, through BuyBoard Contract #597-19 in the amount of
$161,879.66.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
On January 27, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with ITW, dba E.H. Wachs, for the acquisition of two (2) Water Valve Maintenance Skids
for the Water Distribution Department, in the total amount not to exceed $161,879.66.
PRINCIPAL PLACE OF BUSINESS
ITW, dba E.H. Wachs
Lincolnshire, IL
ESTIMATED SCHEDULE OF PROJECT
Delivery of the new water valve maintenance skids will occur within 60 days after receipt of order.
FISCAL INFORMATION
These items will be funded from Water Distribution Department account 635111635.1355 and
635120635.1355. Requisition #145228 has been entered in the Purchasing software system in the amount
of $161,879.66. The budgeted amount for this item is $161,879.66.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.