Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: February 4, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Daktronics, Inc., through the Buy
Board Cooperative Purchasing Network Contract # 592-19, for the replacement of outdated scoreboards at
City of Denton outdoor athletic facilities; providing for the expenditure of funds therefor; and providing an
effective date (File 7275 – awarded to Daktronics, Inc., in the amount of $133,726).
INFORMATION /BACKGROUND
The Parks and Recreation Department is seeking the replacement of scoreboards due to age, current
condition, and unreliability of existing units. Quotes were requested from four (4) scoreboard vendors listed
on the Texas Buy Board 592-19 for the following outdoor athletic facilities:
Park Quantity Field Type
North Lakes Park 6 Softball
North Lakes Park 3 Football
Evers Park 8 Baseball
Mack Park 3 Baseball
Denia Park 4 Softball
Issues with existing equipment:
• Inconsistent operation – issues with current equipment are due to product age and continuous
exposure to outdoor elements. Problems include sporadic operations of each scoreboard ranging
from failing digits to complete scoreboard failure during use.
• Poor manufacturing processes – current units consist of LED panels that possess digital circuitry
that is exposed to outdoor elements and are in series meaning that if any single digit fails, all digits
after it in the series are inoperable.
• Controller quality – current controllers are constructed of plastic and communicate via external
antennas, due to this issue controllers are easily damaged and are the main cause of scoreboard
failure throughout the City of Denton athletic complexes.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
To ensure a consistent experience for customers Park Maintenance entered the bidding process with the
previously mentioned issues in mind. Vendors were required to bid equipment that shared the same
components allowing maintenance staff to consolidate parts and facilitate repairs in a timelier manner.
Vendors were required to quote equipment that would not require the use of a dedicated controller, instead,
users would use their own device such as a smartphone or tablet to control scoreboards. Vendors were also
required to quote each scoreboard with a 5-year warranty and must provide a technician at each location
during the initial startup to ensure proper operation. Daktronics was the only vendor to supply a quote with
all the requirements.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Daktronics, Inc., for the replacement of outdated scoreboards at City of Denton
outdoor athletic facilities, in a not-to-exceed amount of $133,726.
PRINCIPAL PLACE OF BUSINESS
Daktronics, Inc.
Brookings, SD
FISCAL INFORMATION
These items will be funded from Parks Capital Maintenance account 400287469. Requisition #145420 has
been entered into the Purchasing software system in the amount of $133,726. The budgeted amount for this
item is $133,726.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 349-7100
Purchasing Manager
For information concerning this acquisition, contact: Drew Huffman, 940-349-7464.
Legal point of contact: Mack Reinwand at 940-349-8333.