Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: June 19, 2018
SUBJECT
Consider approval of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Burgess & Niple, Inc., for
Design Services of the Morse Street Loop 288 to Mayhill Road street improvement as set forth in the
contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 6590-009-
Professional Services Agreement for design services awarded to Burgess & Niple, Inc., in the not-to-exceed
amount of $255,000). The Public Utilities Board recommends approval (6-0).
RFQ INFORMATION /BACKGROUND
The Morse Street project is a street improvement project that was a part of the 2014 General Bond Election
and is one of the City’s Capital Improvement Programs. The limits are between Loop 288 and Mayhill Road
that will complete the widening of Morse Street from two lanes to four lanes with a median. Currently, there
are four lanes with a median from Loop 288 to Kimberly and then two lanes to Mayhill. This project will
complete the widening from Kimberly to Mayhill.
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on March 6, 2018
(Ordinance 2018-331). Burgess & Niple, Inc. is one of the qualified firms that submitted for the Design of
Roadways, Intersections and Bridges category and has been selected for the Hickory Creek (East) street
improvement project.
The proposed engineering contract for this project will be on an hourly basis with a not-to-exceed amount
of $255,000. The scope of services will include:
Design for the street widening improvements
Analysis and design of the storm drain improvements
Design for water line replacement and relocation
Analysis and design of roadway lighting
Bid phase support
Construction phase support
Preparation of Right-of-Way acquisition documents
Subsurface Utility Exploration (SUE) services
Geotechnical investigation services
Public involvement support
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Staff has reviewed the fee schedule in comparison with the scope of services and agree it is reasonable to
the work being performed. The preliminary opinion of probable construction cost for the project is
approximately $2,200,000. These numbers will be verified as the design of the project progresses.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 6, 2018, Council approved RFQ 6590 for a prequalified list of professional engineering firms
(Ordinance 18-331).
On June 11, 2018, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a professional services contract with Burgess & Niple, Inc., for engineering services associated
with the Morse Street Loop 288 to Mayhill Road street project in a not-to-exceed amount of $255,000.
PRINCIPAL PLACE OF BUSINESS
Burgess & Niple, Inc.
Columbus, OH
ESTIMATED SCHEDULE OF PROJECT
The consultant is prepared to begin the services associated with this Agreement immediately with the goal
of completing design by December 2018. Construction is anticipated for FY 2019.
FISCAL INFORMATION
These services will be funded from Capital Improvement Plan Engineering account 250022467 in the
amount of $225,650. The remaining budget amount for this item is $2,898,389.85. The water replacement
portion of this project will be funded from the Water Department account 630349517 in the amount of
$24,350. Requisition #138550 has been entered into the Purchasing software system in the amount of
$255,000.00. The remaining budget amount for this item is $170,000.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 2.2 Seek solutions to mobility demands and enhance connectivity
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Map
Exhibit 3: Contract
Exhibit 4: Ordinance
Respectfully submitted:
Karen Smith, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Todd Estes, P.E., 940-349-8917