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Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: December 10, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a first amendment to a Professional Services Agreement between the City of Denton and Burgess and Niple, Inc., amending the contract approved by City Council on June 19, 2018, in the not-to-exceed amount of $255,000; said first amendment to provide additional engineering services for the Morse Street Project; providing for the expenditure of funds therefor; and providing an effective date (RFQ 6590-009 – providing for an additional first amendment expenditure amount not-to-exceed $88,000, with the total contract amount no-to-exceed $343,000). RFQ INFORMATION /BACKGROUND Original Scope Overview: The Morse Street project is a street improvement project that was a part of the 2014 General Bond Election funded capital projects. The overall limits of the project extend from Loop 288 to Mayhill Road. The original scope intended widening of Morse Street from two lanes to four lanes with a median along the section between Kimberly Drive and Mayhill Road and to conduct ‘maintenance overlay’ on the section from Loop 288 to Kimberly Drive as it is already wide enough to accommodate a four-lane divided cross-section. Scope Amendment: The City of Denton selected Burgess and Niple, Inc. for developing the engineering design plans for the Morse Street project consistent with the original scope of work. In February 2019, the design consultant submitted the 60% design plans with survey exhibits for right-of-way acquisition of the formerly owned Sally Beauty Holdings property to the City for review and approval. In March 2019, Denton County purchased the property (formerly Sally Beauty) located along Morse Street (south side) between Kimberly Drive and Mayhill Road and wanted to maintain the current building footprint and parking lot configuration to use for county records management and as a space for its emergency services department. The original project scope (widen Morse Street to a four-lane divided facility) would result in the reduction of parking spaces and reconfiguration of the parking lot for the Denton County property. At the request of Denton County, the City agreed to conduct a traffic analysis and review options for a reduce cross-section along Morse Street. Based on a preliminary review, a reduced (three- lane) cross-section along Morse Street between Loop 288 and Mayhill Road would meet the intended project goals. As such, the project has changed which will require a change in engineering design. The amendment encompasses a three-lane configuration (two-way with continuous center turn lane) road redesign between Kimberly Drive and Mayhill Road within the existing right-of-way. Furthermore, a water line replacement and full-depth reconstruction are being proposed between Loop 288 and Kimberly Drive, City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com rather than a “maintenance overlay” as stated in the original project scope. Bike lanes will be incorporated on both sides of the road between Loop 288 and Mayhill Road. Contract Amendment No.1 is required for additional services to include but not limited to the following: 1. Roadway lane reduction evaluation: a. Traffic Counts b. Traffic Analysis c. Alternative Exhibits d. Traffic Report (Memo) 2. Preliminary Design Phase (resubmittal) a. Redesign of Morse Street between Loop 288 and Mayhill Road to remove and replace with new asphalt pavement. Subsurface Utility Engineering (SUE) efforts included. b. Morse Street redesign to taper down to proposed 3-lane across Denton County business driveway. c. Dedicated right-turn lanes in the eastbound direction on Morse Street at Kimberly Drive and possibly at Mayhill Road intersections. The latter is subject to the traffic report outcome. d. Waterline design for replacement under Morse Street between Loop 288 and Kimberly Drive. e. Sidewalk design for reconstruction adjacent to Morse Street where possible, mid-block crossing, and applicable handicap ramps at intersections. f. Traffic signal study and possible adjustment at Loop 288 and Morse Street intersection due to “drop” of right turn lane west of Loop 288 including signage. Request for Qualifications for professional engineering services was solicited using the City’s formal solicitation process. City Council approved a pre-qualified list of engineering firms on March 6, 2018 and June 5, 2018 (Ordinance 2018-331). PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On March 6, 2018, and June 5, 2018, Council approved RFQ 6590 for a prequalified list of professional engineering firms (Ordinance 2018-331). On June 19, 2018, Council approved a Professional Engineering Services Agreement with Burgess and Niple, Inc. in the amount of $255,000 (Ordinance 18-943). RECOMMENDATION Award Amendment No. 1 with Burgess and Niple, Inc., for additional engineering services for the Morse Street Project, in the not-to-exceed amount of $88,000, for a total amended contract amount of $343,000. PRINCIPAL PLACE OF BUSINESS Burgess and Niple, Inc. Fort Worth, TX ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval with a completion date by the end of November 2019. FISCAL INFORMATION The roadway portion of this project will be funded from Capital Improvement Plan Engineering account 250022467.1360.21100 in the amount of $70,850.00. The remaining budget for this item 2,525,465.87. The water replacement portion for this project will be funded from the Water Department account 630349517.1360.21100 in the amount of 17,150.00. The remaining budget amount for this item is $81,950.00. Purchase Order #186323 will be revised in the amount of $88,000.00 to include the first amendment upon approval. The budgeted amount of this item is $343,000. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Original Ordinance and Contract Exhibit 3: Project Timeline Exhibit 4: Project Opinion of Probable Construction Cost (OPCC) Exhibit 5: Project Map Exhibit 6: Ordinance and Amendment 1 Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Robin Davis at 940-349-7713. Legal point of contact: Mack Reinwand at 940-349-8333.