Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: January 14, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Kimley-Horn and
Associates, Inc., for utility conflict analysis, surveying, easement acquisition, design, bidding and construction
administration services in support of the State reimbursable relocation of water and wastewater utilities within
the Interstate Highway 35E Right-of-Way; providing for the expenditure of funds therefor; and providing an
effective date (RFQ 6590-084 Professional Services Agreement awarded to Kimley-Horn and Associates,
Inc., in the not-to-exceed amount of $922,800).
RFQ INFORMATION/BACKGROUND
The Texas Department of Transportation (TxDOT) has provided the City of Denton (City) with a Notice of
Proposed Construction for Interstate Highway 35E (IH35E) between Loop 288 and Pockrus Page Road.
Therefore, all qualifying professional services, easements, and construction costs are reimbursable by the
State.
TxDOT is in the process of acquiring additional Right-of-Ways (ROW) for the project and has acquired a
large portion of the necessary ROW. TxDOT indicates their construction work is to be “let” (bid) in
November 2020. TxDOT requests that all City infrastructure are to be relocated out of the proposed ROW
prior to this date. Presently, the City’s relocation is expected to be completed by the end of December 2021.
Within the proposed ROW, the City has a significant water transmission main, and its relocation will be
challenging due to the properties it fronts. The ROW/Easement acquisition process is expected to be lengthy
and challenging, as TxDOT has already acquired its ROW, and the City must now obtain an additional 20-
feet or more of frontage for easements.
Working internally, Utility staff have prepared conceptual alignments for the utilities in question, with an
effort to mitigate difficult easement acquisition. The total opinion of probable construction cost, easement
acquisition, engineering, and City staff time costs for all required relocations amounts to approximately
$10,800,000.
Water Administration staff conducted discussions with Kimley-Horn to gauge their present experience and
expertise with projects involving significant utility relocations in conjunction with TxDOT projects.
Currently, Kimley-Horn is working on several large-scale utility relocation projects for other municipalities
in the region and are highly qualified to perform this work.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Staff elected to solicit a formal scope of work from Kimley Horn and Associates, Inc. A formalized scope
of work was developed by staff and the consultant submitted a proposal with a price quote in the amount of
$922,800 to be billed on an hourly time and materials, not to exceed basis.
Request for Qualifications (RFQ) for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on March 6, 2018, and
June 5, 2018 (Ordinance 2018-331).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 6, 2018, and June 5, 2018, Council approved RFQ 6590 for a prequalified list of professional
engineering firms (Ordinance 2018-331).
On January 13, 2020, this item will be presented to the Public Utilities Board for recommendation to the
City Council for consideration.
RECOMMENDATION
Award a contract with Kimley-Horn and Associates, Inc., for utility conflict analysis, surveying, easement
acquisition, design, bidding and construction administration services in support of the State reimbursable
relocation of water and wastewater utilities within the Interstate Highway 35E Right-of-Way, in a not-to-
exceed amount of $922,800.
PRINCIPAL PLACE OF BUSINESS
Kimley-Horn and Associates, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by November 2021.
FISCAL INFORMATION
These services will be funded from accounts 630440517 and 640420545. Requisition #144923 has been
entered into the Purchasing system in the amount of $922,800. This project is unbudgeted, but eligible for
Impact Fee Funding, and qualifying professional services, easements, and construction costs are fully
refundable by the State to the City.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Frank Pugsley at 940-349-8086.
Legal point of contact: Mack Reinwand at 940-349-8333.