Executed Amendment 1
Docusign City Manager Approval Transmittal Coversheet
File Name
Purchasing Contact
Piggy Back Option
Contract Expiration
DocuSign Envelope ID: 66BFE75A-E834-4137-9F8D-7EB451518D45
no
6581
N/A
Parking Lot Design - Amendment 1
Jamie Cogdell
RFQ
Request for City Manager Approval of Purchase
DATE: November 1, 2018 Questions concerning this
acquisition may be directed
DEPARTMENT: Facilities Management to Larry Chan at 349-7755.
Contact Phone
ACM: Mario Canizares
SUBJECT
Approval of a first amendment to a Professional Services Agreement between the City of Denton
and Teague Nall and Perkins, Inc., for engineering and architectural design for various City of
Denton parking lots, amending the contract approved by City Council on May 8, 2018, in the
not-to-exceed amount of $300,050; providing for the expenditure of funds therefor; and
providing an effective date (File 6189 – providing for an additional expenditure amount not-to-
exceed $72,950, for a total contract amount not-to-exceed $373,000).
BID/FILE INFORMATION
In an effort to help relieve parking issues for events and meetings at City Hall and Civic Center,
we would like to amend the Professional Service contract to Teague, Nail, and Perkins, Inc. for
design only of the gravel lot across from City Hall. This will also help lessen the impact of
parking in the downtown area after hours and weekends. The city purchased the property from
the county and demoed four structures that were in various states of disrepair. This temporarily
helped with parking needs by adding reclaimed asphalt and wheel stops in order to bring
uniformity to the parking in that lot. That is still a challenge, we have had complaint of double
parking by a citizen being blocked in. Issuance of this amendment would allow us to have a
shovel ready project when funding becomes available. It would also allow us to meet all
developmental and landscaping codes while improving the lighting and safety for the staff and
citizens.
PRIOR ACTION/VIEW (COUNCIL, BOARDS, COMMISSIONS)
City Council approved on May 8, 2018 a contract with Teague, Nall, and Perkins, Inc., in the
not-to-exceed amount of $300,050.
RECOMMENDATION
Amending the Professional Service contract of Teague, Nail, and Perkins, Inc. in an amount not-
to-exceed of $72,950. The total not-to-exceed amount of the contract after Amendment No. 1
will be $373,000.
PRINCIPAL PLACE OF BUSINESS (Required)
Teague Nail and Perkins, Inc.
Denton, TX
DocuSign Envelope ID: 66BFE75A-E834-4137-9F8D-7EB451518D45
Request for City Manager Approval
Page 2
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (I) year contract with options to extend the contract for two (2) additional
one (1) year periods, with all terms and conditions remaining the same.
CONTRACT ADMINISTRATOR
Larry Chan 940-349-7755
FISCAL INFORMATION (Required)
This amendment will be funded out of 100235409.
Attachment 1: Contract
Requested by:
Name: Larry Chan
Phone 940-349-7755
Purchase Order# 185641
Respectfully submitted:
Purchasing
Expenditure Approved:
__________________________
City Manager or Designate
__________________________
Date
DocuSign Envelope ID: 66BFE75A-E834-4137-9F8D-7EB451518D45
11/20/2018
1
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND TEAGUE NALL AND PERKINS, INC. CONTRACT NO. 6581
THIS FIRST AMENDMENT TO CONTRACT 6581 (this “Amendment”) by and
between the City of Denton, Texas (“City”) and Teague Nall and Perkins (“Consultant”)
to an agreement in the original not-to-exceed amount of $300,050 which was executed on
May 8, 2018 (the “Agreement”);
WHEREAS, the Agreement provided for Consultant’s services related to Parking
Lot Design as is contained in Contract #6581 (on file in the Purchasing Office); and
WHEREAS, City deems it necessary to further expand the services provided by
Consultant to the City to include McKinney Street parking lot design, and this Amendment
modifies the Agreement amount to provide an additional $72,950 for the additional
services with a revised aggregate not-to-exceed total of $373,000; and
NOW THEREFORE, City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The Additional Services described in Attachment “A” - Schedule of Fees,
Section (B) - “Additional Services” of the Agreement and Attachment “B” -
“Itemized Scope of Services” of the Agreement, for professional services
related to the McKinney Street Parking Lot, are hereby authorized to be
performed by Consultant. For and in consideration of the Additional Services
to be performed by Consultant, the Owner agrees to pay, based on the cost
estimate detail, a total fee, including reimbursement for non-labor expenses an
amount not to exceed $72,950.
2. This Amendment modifies the Agreement amount to provide an additional
$72,950 for the Additional Services with a revised aggregate not to exceed total
of $373,000.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
DocuSign Envelope ID: 66BFE75A-E834-4137-9F8D-7EB451518D45
2
IN WITNESS WHEREOF, the CITY and the Consultant, have each executed this
Amendment, by and through their respective duly authorized representatives and officers
on this date_______________________________________.
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: __________________________________
TODD HILEMAN, CITY MANAGER
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By: __________________________________
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
By: ___________________________________
“CONSULTANT”
TEAGUE NALL AND PERKINS, INC.
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 66BFE75A-E834-4137-9F8D-7EB451518D45
Principal
Assistant City Manager
Mario Canizares
City Manager's Office
11/20/2018
Certificate Of Completion
Envelope Id: 66BFE75AE83441379F8D7EB451518D45 Status: Completed
Subject: ****City Manager Approval ******Docusign Item 6581 Amendment 1 - Parking Lot Design
Source Envelope:
Document Pages: 5 Signatures: 7 Envelope Originator:
Certificate Pages: 6 Initials: 0 Jamie Cogdell
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
Jamie.Cogdell@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
11/9/2018 9:07:19 AM
Holder: Jamie Cogdell
Jamie.Cogdell@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Jamie Cogdell
jamie.cogdell@cityofdenton.com
Senior Buyer
City Of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 11/9/2018 9:19:14 AM
Viewed: 11/9/2018 9:19:28 AM
Signed: 11/9/2018 9:20:12 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 11/9/2018 9:20:13 AM
Viewed: 11/13/2018 8:09:30 AM
Signed: 11/13/2018 8:10:16 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mack Reinwand
mack.reinwand@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 11/13/2018 8:10:18 AM
Viewed: 11/16/2018 8:25:15 AM
Signed: 11/16/2018 8:27:23 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Gary L Vickery
gvickery@tnpinc.com
Principal
Teague Nall and Perkins, Inc.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 71.123.192.18
Sent: 11/16/2018 8:27:24 AM
Resent: 11/19/2018 9:16:46 AM
Viewed: 11/19/2018 1:02:45 PM
Signed: 11/20/2018 9:28:46 AM
Electronic Record and Signature Disclosure:
Accepted: 11/19/2018 1:02:45 PM
ID: adf16a95-5cb5-4bf7-910f-abccd732116f
Signer Events Signature Timestamp
Mario Canizares
mario.canizares@cityofdenton.com
Assistant City Manager
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 11/20/2018 9:28:48 AM
Viewed: 11/20/2018 3:55:19 PM
Signed: 11/20/2018 3:55:50 PM
Electronic Record and Signature Disclosure:
Accepted: 11/20/2018 3:55:19 PM
ID: cb51805a-4b04-485d-ae9f-6b0e4d521ced
Todd Hileman
todd.hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.184.66.109
Signed using mobile
Sent: 11/20/2018 3:55:52 PM
Viewed: 11/20/2018 4:08:50 PM
Signed: 11/20/2018 4:09:09 PM
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 11:02:14 AM
ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
Jennifer Walters
jennifer.walters@cityofdenton.com
City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 11/20/2018 4:09:11 PM
Viewed: 11/27/2018 2:12:00 PM
Signed: 11/27/2018 2:12:23 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
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Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Sherri Thurman
sherri.thurman@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 11/13/2018 8:10:18 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 11/20/2018 4:09:11 PM
Viewed: 11/21/2018 8:35:10 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Jennifer Bridges
jennifer.bridges@cityofdenton.com
Procurement Assistant
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 11/27/2018 2:12:25 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Larry Chan
larry.chan@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 11/27/2018 2:12:25 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 11/27/2018 2:12:25 PM
Certified Delivered Security Checked 11/27/2018 2:12:25 PM
Signing Complete Security Checked 11/27/2018 2:12:25 PM
Completed Security Checked 11/27/2018 2:12:25 PM
Payment Events Status Timestamps
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Gary L Vickery, Mario Canizares, Todd Hileman
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