Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: September 24, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with All American Towing and Recovery, Inc., for
towing services for City vehicles; providing for the expenditure of funds therefor; and providing an effective
date (IFB 7123 – awarded to All American Towing and Recovery, Inc., in the five (5) year not-to-exceed
amount of $175,000).
IFB INFORMATION /BACKGROUND
Currently, the City does not have a towing contract for City owned vehicles. Fleet Services schedules with
one of three different vendors to provide the required towing services. It is anticipated that a contract will
improve response times, reduce towing costs and provide a higher level of customer service to operating
departments.
This request is for a (5) five year towing services contract to move City owned vehicles and equipment to
and from various shops and locations due to breakdowns, required maintenance and repairs with an
anticipated annual spend of $35,000 and a total of $175,000.
Invitation for Bids was sent to 157 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Two (2) bids were received. The lowest bid was received by All American Towing and
Recovery, Inc.
NIGP Code Used for Solicitation: 968 - (service only) - Public Works
and Related Services
Notifications for Solicitation sent in IonWave: 157
Number of Suppliers that viewed Solicitation in IonWave: 4
HUB-Historically Underutilized Business Invitations sent out: 9
SBE-Small Business Enterprise Invitations sent out: 49
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with All American Towing and Recovery, Inc., for towing services for City vehicles, in
a five (5) year not-to-exceed amount of $175,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
All American Towing and Recovery, Inc.
Bryan, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded from Fleet Services Department account 820100.7879. The budgeted amount
for this item is $175,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.