Exhibit 1-Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Mario Canizares
DATE: August 1, 2017
SUBJECT
Consider adoption of an ordinance accepting competitive proposals and awarding a contract for the supply
of secondary pedestals for Denton Municipal Electric to be stocked in the City of Denton Distribution
Center; providing for the expenditure of funds therefor; and providing an effective date (RFP 6246-awarded
to Techline, Inc. in the three (3) year not-to-exceed amount of $150,000).
RFP INFORMATION
Denton Municipal Electric (DME) has transmission line, distribution line, and substation projects approved
in its five year Capital Improvement Plan that will require installation of secondary pedestals. The pedestals
act as a common point to allow for additional underground secondary or service wires to be extended to a
number of different points. Underground conductors (wires) often run first from a padmount transformer to
a secondary pedestal and then exit to serve multiple homes. Materials will be ordered on an as needed basis
to maintain appropriate stocking levels in the City’s Distribution Center. As these commodities are
“common stock items” in the Distribution Center working capital inventory under City of Denton General
Government, they are not reviewed by the Public Utilities Board.
Request for Proposals were sent to 302 prospective suppliers. In addition, specifications were placed on the
Purchasing website for prospective suppliers to download. The secondary pedestal specifications for this
RFP were designed to provide both needed security and resilience. Past experience with other
manufacturer’s pedestals showed that some brands of pedestals can be affected by sunlight, causing them
to fail by splitting down the middle. This provides both a security and safety issue since access to live
electrical wires is possible. As a result of the stringent pedestal specifications, only one proposal was
received from Techline, Inc. The proposal was evaluated based upon published criteria, including price,
delivery and probable performance by the supplier. Techline, Inc.’s proposal met all of the required criteria
and was determined to be the best value for the City (Exhibit 1).
RECOMMENDATION
Award a contract for the supply of secondary pedestals to Techline, Inc. in the three (3) year not-to-exceed
amount of $150,000.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The costs for material purchased under the proposed agreement will be funded from project accounts on an
as needed basis. The work proposed will be in the transmission category. These costs for transmission
projects will ultimately be recovered through the Public Utility Commission Transmission Cost of Service
Program (TCOS).
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 2.3 Promote superior utility services and facilities
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation and Pricing Sheet
Exhibit 3: Ordinance
Exhibit 4: Contract
Respectfully submitted:
Galen Gillum, 349-7656
Director of Capital Projects
For information concerning this acquisition, contact: Karen Smith at 349-8436.