6172 - Amendment 2 Executed
Docusign City Manager Approval Transmittal Coversheet
File Name
Purchasing Contact
Piggy Back Option
Contract Expiration
!
Request for City Manager Approval of Purchase
DATE: 03/06/2020 Questions concerning this
acquisition may be directed
DEPARTMENT: Materials Management to Dinora Velasquez at 940-349-8843
CFO: Antonio Puente, Jr.
SUBJECT
Approve an increase to the funding level of a maintenance contract File#6172 with US Digital
Designs, Inc. in the amount of $50,000.
BID/FILE INFORMATION
US Digital Designs, Inc. is the sole designer, manufacturer and provider of the Phoenix G2 Fire
Station Alerting System. US Digital Designs, Inc. is the only authorized to service and/or
support the alerting systems.
The current maintenance contract was approved in June of 2016 for $346,361 and is used for
technical goods and services for the City of Denton Fire Station Alerting System. The first
amendment was approved by purchasing on December 6, 2018 in the additional amount of
$23,871.20.
The Fire Department has spent $425,330.50 for equipment covered under two contracts since
2016. The maintenance and licenses spent has been $24,967.26 since 2017.
This additional spend is to cover maintenance until we can get a new contract in place. We plan
to bring to council a new five (5) year contract in January/February of 2021.
RECOMMENDATION
Approve the additional contract funding in the amount not to exceed $50,000.
PRINCIPAL PLACE OF BUSINESS
US Digital Designs, Inc.
215 East McKinney Street
Denton, TX 76201
ESTIMATED SCHEDULE OF PROJECT
Annual, licenses and other maintenance/repairs requests are submitted, and work orders issued as
needed.
FISCAL INFORMATION
Annual, licenses and other maintenance/repairs are funded from Fire Department Administration
contract services account 830700.6504.
Attachment 1: Individual Attachment(s) Requested by:
Name: Dinora Velasquez
Phone: 940-349-8843
Purchase Order# 145980
Respectfully submitted:
Purchasing
Expenditure Approved:
__________________________
City Manager or Designate
__________________________
Date
1
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
SECOND AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND US DIGITAL DESIGNS, INC. 6172
THIS SECOND AMENDMENT TO CONTRACT 6172 (this “Amendment”) by
and between the City of Denton, Texas (“City”) and US DIGITAL DESIGNS, INC.
(“Contractor”) to that certain contract executed on June 21, 2016, in the original not-to-
exceed amount of $346,361 (the “Original Agreement”); amended on December 6, 2018
in the additional amount of $23,871.20 aggregating a not-to-exceed amount of $370,232.20
(the “First Amendment”)(collectively, the Original Agreement and the First Amendment
are the “Agreement”) for services related to the Phoenix G2 Fire Station Alerting System
for the City of Denton Fire Department;
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $50,000 with this Amendment for an aggregate not-to-exceed of
$420,232.20.
WHEREAS, the City deems it necessary to further expand the goods/services
provided by Consultant to the City; and
WHEREAS, the original not-to-exceed amount may not be increased by more than
25.0% as provided in Texas Local Government Code Sec. 252.048; and
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. This Amendment modifies the Agreement amount to provide an additional $50,000
for additional services and materials to be provided in accordance with the terms of
the Agreement with a revised aggregate not-to-exceed total of $420,232.20.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment, by and through their respective duly authorized representatives and officers
on this date_______________________________________.
2
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: _____________________________
Purchasing Agent
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
“CONSULTANT”
US Digital Designs, Inc.
By: _____________________________
AUTHORIZED SIGNATURE, TITLE
Exhibit
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after
the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business
day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship
as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an
officer or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
Certificate Of Completion
Envelope Id: 78CEBBD0DEC643878DFFB75D0333416F Status: Completed
Subject: ****City Manager Approval ******6172-2nd Amendment-US Digital Designs
Source Envelope:
Document Pages: 6 Signatures: 6 Envelope Originator:
Certificate Pages: 6 Initials: 0 Crystal Westbrook
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
3/6/2020 3:57:17 PM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 3/6/2020 4:07:21 PM
Viewed: 3/6/2020 4:07:28 PM
Signed: 3/6/2020 4:09:30 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 3/6/2020 4:09:32 PM
Viewed: 3/9/2020 7:43:10 AM
Signed: 3/9/2020 7:45:12 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dominic Magnoni
dmagnoni@usdd.com
VP - General Manager
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 24.250.118.109
Sent: 3/9/2020 7:45:14 AM
Viewed: 3/10/2020 2:44:55 PM
Signed: 3/10/2020 3:39:01 PM
Electronic Record and Signature Disclosure:
Accepted: 3/10/2020 2:44:55 PM
ID: 65ac7648-7ad9-46ef-a973-9d63d4a3257e
Kenneth Hedges
kenneth.hedges@cityofdenton.com
Fire Chief
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 3/10/2020 3:39:04 PM
Resent: 3/16/2020 9:02:59 AM
Viewed: 3/16/2020 9:03:40 AM
Signed: 3/16/2020 9:04:29 AM
Electronic Record and Signature Disclosure:
Accepted: 3/16/2020 9:03:40 AM
ID: 3257d3c6-50c6-4521-a13d-515c48968c92
Signer Events Signature Timestamp
Todd Hileman
todd.hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 3/16/2020 9:04:31 AM
Viewed: 3/16/2020 9:29:22 AM
Signed: 3/16/2020 9:29:40 AM
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 11:02:14 AM
ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 3/16/2020 9:29:42 AM
Viewed: 3/16/2020 1:11:03 PM
Signed: 3/16/2020 1:11:11 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Ierson Signer Events Signature Timestamp
Editor DeliverI Events Status Timestamp
Igent DeliverI Events Status Timestamp
IntermediarI DeliverI Events Status Timestamp
CertiIied DeliverI Events Status Timestamp
CarIon CopI Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 3/6/2020 4:09:32 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dinora Velasqueq
dinora.velasqueq@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 3/16/2020 1:11:14 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Iitness Events Signature Timestamp
IotarI Events Signature Timestamp
Envelope SummarI Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/16/2020 1:11:14 PM
Certified Delivered Security Checked 3/16/2020 1:11:14 PM
Signing Complete Security Checked 3/16/2020 1:11:14 PM
Completed Security Checked 3/16/2020 1:11:14 PM
IaIment Events Status Timestamps
Electronic Record and Signature Disclosure
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