Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: May 19, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
rejecting any and all competitive proposals under RFP 7102 for the construction of the additions of twelve
(12) bays to the Fleet Services Building and four (4) bays to the Flushing Truck Storage Building located
at 804 Texas Street; and providing an effective date (RFP 7102). The Public Utilities Board recommends
approval (6 - 0).
INFORMATION/BACKGROUND
Fleet Services staff recognized the need for additional bay space in 2014 initially to accommodate the
maintenance of Compressed Natural Gas (CNG) trucks. The 2014 plans were proposed for a four (4) bay
expansion that were not advanced at that time due to financial considerations. In 2016, a proposed
expandable six (6) bay fleet annex was considered to be constructed on property at the Solid Waste facility.
Plans were not advanced at that time due to site considerations. On June 26, 2018, Blue Ridge Services,
Inc. presented recommendations from an operational review and staffing study the firm had conducted on
the Solid Waste Department’s operations. The 2018 report indicated the current fleet maintenance facility
has reached capacity and recommended future expansion of twelve (12) bays to the facility and the addition
of dedicated refuse truck technicians.
Wastewater Collections and Operations Planning staff recognized the need for additional bay space in 2016
to accommodate 3 flushing trucks and a Closed-Circuit Television (CCTV) rig. In 2019 the Wastewater
Collection is requesting to add four (4) bays to be used to keep these trucks protected from freezing
temperatures and give us to space to store tools and accessories for these pieces of equipment. Currently,
we have only three (3) bays for six (6) flushing trucks and no bay to store our CCTV rig. These trucks are
currently having to be winterized daily and exposed to the sun, which damages hoses and fittings.
Wastewater Collections and Operations Planning staff is requesting an additional four (4) bays to
accommodate these needs.
Invitation for Proposals was sent to 291 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Three (3) proposals meeting specifications were received. The Facilities Management
Department have decided to reject all proposals and re-solicit this procurement at a future date due to
budgetary considerations and adjustments in response to economic impacts from COVID-19.
In accordance with the Local Government Code 252.043, the City Council may reject any and all bids.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 11, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Staff recommends rejection of all proposals under RFP 7102 for construction of the additions of twelve
(12) bays to the Fleet Services building and four (4) bay to the Flushing Truck Storage Building.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Larry Chan, 940-349-7755.
Legal point of contact: Mack Reinwand at 940-349-8333.