Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: June 2, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Questcare Medical Services, PLLC, for the
performance of medical direction services for the Denton Fire Department; providing for the expenditure
of funds therefor; and providing an effective date (RFQ 7183 – awarded to Questcare Medical Services,
PLLC, for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5)
year not-to-exceed amount of $400,000).
INFORMATION/BACKGROUND
The proposed contract is for medical direction services provided to the Denton Fire Department as required
by the Texas Department of State Health Services (DSHS). The Fire Department employs Paramedics and
Emergency Medical Technicians (EMT) to provide emergency medical response within the City of Denton.
To perform emergency medical services, DSHS requires that Paramedics and EMTs operate under the
direction and board certification of an Emergency Medical Physician.
Medical direction will be given primarily in two methods: on-line medical direction, which will primarily
be actual communications between the Medical Director and Fire Department personnel; and off-line
medical direction, which will include additional administrative duties of the Medical Director.
Essential duties of on-line medical direction include the ability for Paramedics and EMTs to contact the
medical director or designee 24 hours per day, seven (7) days per week, and 365 days per year for receiving
physician’s orders. In addition, the medical director must have the ability to receive 12-lead
electrocardiogram data transmitted from the Fire Department.
Essential duties of off-line medical direction include the development of medical protocols, the provision
of quarterly continuing education training and ad hoc specialty course instruction. In addition, this contract
stipulates the implementation of a clinical quality assurance and quality improvement program, and the
development of a skills review. Lastly, the off-line services include the Drug Enforcement Agency
physician’s licensure for the procurement and administration of controlled substances and related medical
equipment.
Request for Qualifications (RFQ) for professional medical direction services was sent to 416 prospective
firms for these services. In addition, the RFQ was placed on the Materials Management website for
prospective respondents to download and advertised in the local newspaper. One (1) statement of
qualifications (SOQ) was received. The SOQs were evaluated based on published criteria including
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
experience, qualifications and credentials and key personnel, identification and understanding of the City’s
requirements, and past performance and experience. Based upon this evaluation, the recommended award
is to Questcare Medical Services, PLLC and is determined to be the most qualified firm for the City.
NIGP Code Used for Solicitation: 918-(Service Only-Consulting Services
Notifications sent for Solicitation sent in IonWave: 416
Number of Suppliers that viewed Solicitation in IonWave: 12
HUB-Historically Underutilized Business Invitations sent out: 28
SBE-Small Business Enterprise Invitations sent out: 143
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with Questcare Medical Services, PLLC, for the performance of medical direction
services for the Denton Fire Department, in a three (3) year, with the option for two (2) additional one (1)
year extensions, in the total five (5) year not-to-exceed amount of $400,000.
PRINCIPAL PLACE OF BUSINESS
Questcare Medical Services, PLLC
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from General Fund Fire Department operations account 320001.7890. The
budgeted amount for this item is $400,000. The City will only pay for services rendered and is not obligated
to pay full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: PLLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7148
Purchasing Manager
For information concerning this acquisition: Dinora Velasquez, 940-349-8843.
Legal point of contact: Mack Reinwand at 940-349-8333.