Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: June 2, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Connect Technology Group, LLC for structured
data cabling services for construction/renovation projects within existing facilities, and projected new
construction for voice and data communications supporting daily operations; providing for the expenditure
of funds therefor; and providing an effective date (RFP 7260 – awarded to Connect Technology Group,
LLC in the one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5)
year not-to-exceed amount of $983,850).
RFP INFORMATION/BACKGROUND
The City of Denton has a continuous need for structured communications cabling services for various
construction/renovation projects and miscellaneous cabling projects within existing facilities. Existing
facilities and projected new construction will require data cabling for voice and data communications
supporting daily operations.
During the past five years, the City of Denton spent $520,000 on data cabling services. Estimates for future
projects including new building construction are projected to be approximately $983,850. This includes a
5% contingency for any future projects and unforeseen customer requests over the next three years.
Service Description Estimated Future Cost of Projects
CHE PD Renovation Cabling $160,000
PD Substation Cabling & Gun Range $52,000
Day Room Cabling $100,000
Fire 3 & 8 $40,000
651 Mayhill $70,000
Service Center $100,000
New Tennis Center & New American Legion $15,000
Routine Cabling Requests $400,000
5% Contingency $46,850
Total: $983,850
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals (RFP) were sent to 458 prospective suppliers, including 26 Denton firms. In addition,
notice was advertised in the local newspaper, and the specifications were placed on the City of Denton
Materials Management website for prospective suppliers to download. Five (5) proposals were received
and evaluated based upon published criteria including price, delivery and project schedule, compliance with
specifications, and probable performance by the supplier. An evaluation team comprised of Technology
Services staff from various divisions evaluated the five (5) proposals based on the evaluation criteria. Best
and Final Offers (BAFO) were requested from the top three firms.
The three (3) top ranking finalists were interviewed by the evaluation team to clarify expectations, scope of
service, qualifications and discuss BAFO. Based on the scope of service clarifications that were discussed
during the interview, the top-ranking finalists were asked to submit their Best and Final Offer (BAFO).
Only one (1) firm provided the BAFO. Based upon this evaluation, Connect Technology Group, LLC
(CTG) was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 285-Electrical Equipment & Supplies
(Except Cable & Wire)
287-Electrical Equipment, Components,
Parts, & Accessories
962-Misc. Services, No. 2 (Service Only;
Not Otherwise Classified)
Notifications sent for Solicitation sent in IonWave: 458
Number of Suppliers that viewed Solicitation in IonWave: 23
HUB-Historically Underutilized Business Invitations sent out: 34
SBE-Small Business Enterprise Invitations sent out: 139
Responses from Solicitation: 5
RECOMMENDATION
Award a contract with Connect Technology Group, LLC (CTG), for structured data cabling services for
construction/renovation projects within existing facilities, and projected new construction for voice and
data communications supporting daily operations, in a one (1) year, with the option for four (4) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $983,850
PRINCIPAL PLACE OF BUSINESS
Connect Technology Group, LLC (CTG)
Carrollton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded through the using department’s budget on an as-needed basis. The City will
only pay for services rendered and is not obligated to pay full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Rich Rangel, 940-349-7453.
Legal point of contact: Mack Reinwand at 940-349-8333.