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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: June 2, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Federal Resources Supply Company, for the purchase of bomb suits for the Fire Department: providing for the expenditure of funds therefor; and providing an effective date (IFB 7352 – awarded to Federal Resources Supply Company, in the not-to- exceed amount of $106,308). INFORMATION/BACKGROUND All bomb squads in the United States of America are governed by the Federal Bureau of Investigations (FBI). To be an accredited bomb squad through the FBI, a bomb squad must have in its cache of equipment at least two bomb suits meeting the minimum standards set by the FBI and the National Bomb Squad Commanders Advisory Board (NBSCAB). The Denton Bomb Squad uses two take-home vehicles and one large bomb truck for response vehicles. Currently, there is one suit carried on each of the two take-home vehicles and two suits carried on the large bomb truck. This purchase request will replace the four out-of- date suits currently being used, and place one approved bomb suit on each of the bomb squad vehicles. The bomb squad currently has four EOD 9 suits being used that are outside the manufacturer's 7-year service life. All the EOD 9 suits currently in use by the bomb squad expired in 2019. An attempt was made to replace these suits prior to expiration last year, but the manufacturer had a shortage of material that made the delivery date of the suits outside the window set by the grant being used for their purchase. This delay caused the suits currently in use to expire before being replaced. The EOD 10E suits being purchased apply the latest lightweight protective materials to increase overall protection while significantly reducing weight. These suits also integrate a newly redesigned helmet that improves situational awareness, protection, and fit. The new EOD 10E suits are lighter and less bulky than the EOD 9 suits that are currently carried on the bomb squad’s response vehicle. Invitation for Bids was sent to 44 prospective suppliers of this item. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and advertised in the local newspaper. Three (3) bids meeting specifications were received. The lowest bid was received by Federal Resources Supply Company. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com NIGP Code Used for Solicitation: 257 - Defense System and Homeland Security Equipment, Weapons and Accessories Notifications sent for Solicitation sent in IonWave: 44 Number of Suppliers that viewed Solicitation in IonWave: 14 HUB-Historically Underutilized Business Invitations sent out: 2 SBE-Small Business Enterprise Invitations sent out: 11 Responses from Solicitation: 3 PRIOR ACTION/REVIEW (Council, Boards, Commissions) On November 19, 2019, City Council Approved Resolution 19-150 to accept the UASI Fire EMS Rescue Task Force Grant #3421002 from the State of Texas, Office of the Governor – $144,137.31 with no local match. RECOMMENDATION Award a contract with Federal Resources Supply Company, for the purchase of bomb suits for the Fire Department, in a not-to-exceed amount of $106,308. PRINCIPAL PLACE OF BUSINESS Federal Resources Supply Company Stevensville, MD ESTIMATED SCHEDULE OF PROJECT The State deadline for the completion of the grant project is October 31, 2020. FISCAL INFORMATION This purchase will be funded from the UASI Fire EMS Rescue Task Force Grant #3421002 account 342042.8535. Requisition #146672 has been entered in the Purchasing software system in the amount of $106,308. The budgeted amount for this item is $106,308. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Bid Tabulation Exhibit 3: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact Dinora Velasquez, 940-349-8843. Legal point of contact: Mack Reinwand at 940-349-8333.