Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: June 16, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Holt Caterpillar Inc. through the
Sourcewell Cooperative Purchasing Contract Number 032119, for the acquisition of one (1) New
Caterpillar model D6XE Track Type Dozer for the Solid Waste/Landfill Department; authorizing the
expenditure of funds therefor; and declaring an effective date (File 7376 – awarded to Holt Caterpillar Inc.,
in the not-to-exceed amount of $469,401.38). The Public Utilities Board recommends approval (6 - 0).
INFORMATION /BACKGROUND
This request is for a planned fleet replacement consisting of one (1) New D6XE Dozer for the Solid Waste
Landfill Department. The D6 Dozer will be used for ground work and general maintenance around the
landfill. This new Dozer will replace the current 2014 Komatsu D65EX dozer which has accumulated over
8,144 operating hours, more than $292,500 in maintenance costs and has a total of 16.7 replacement points
on a 15- point scale (9.2 maintenance). This machine has reached the end of its useful life for the City in
terms of efficiency, reliability and cost effectiveness and will be auctioned when replaced.
The primary use for the new dozer will be to push daily, intermediate and final cover over the working face.
The dozer will be used to construct internal roads for truck and equipment traffic, take care of soil stockpiles,
erosion control by spreading woodchips on internal and external slopes, cleaning and maintenance of the
internal storm water ditches and ponds and many other small projects. These duties help maintain
compliance with the Texas Commission on Environmental Quality 1590A Permit. The XE hybrid electric
dozer greatly simplifies operation by only having two transmission gear selections, forward and reverse.
This equates to ease of operation, less operator training, and optimized power and efficiency based on load.
The XE electric drive makes load decisions for the operators and allows for faster cycle times and
productivity.
Fleet services checked comparable model dozers in this weight and horsepower class. Caterpillar is the only
manufacturer of a hybrid (electric) drive dozer, claiming 35% more fuel efficiency and a 12% savings on
maintenance costs and as much as a 50% increase in productivity.
Standard City of Denton purchasing procedures were utilized. Pricing through the Sourcewell Cooperative
Purchasing Network has been competitively bid and meets the statutory requirements of Texas Local
Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 8, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Holt Caterpillar, Inc., for the acquisition of one (1) New Caterpillar model D6XE
Track Type Dozer for the Solid Waste/Landfill Department, in a not-to-exceed amount of $469,401.38.
PRINCIPAL PLACE OF BUSINESS
Holt Caterpillar, Inc.
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the item will occur within 90 days after receipt of order.
FISCAL INFORMATION
This item will be funded from both the Solid Waste Department bond account 660253595.1355.30100 and
revenue account 660253665.1355.30100. Requisition #146634 has been entered in the Purchasing software
system in the amount of $469,401.38. The total budgeted amount for this item is $469,401.38.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.