Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: June 16, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Rush Truck Centers of Texas LP,
through the Buy Board Cooperative Purchasing Network Contract #601-19, for the acquisition of one (1)
2020 Peterbilt model 348 truck chassis with hoist and two (2) emergency generators for the Water
Reclamation Department; authorizing the expenditure of funds therefor; and declaring an effective date
(File 7367 – awarded to Rush Truck Centers of Texas LP, in the not to exceed amount of $634,703.94).
The Public Utilities Board recommends approval (6 - 0).
INFORMATION /BACKGROUND
This request is for a planned fleet replacement system consisting of one (1) truck and two (2) emergency
generators for the Water Reclamation Department. Some lift stations have permanently mounted generators.
This truck and generator purchase is used to transport and provide critical mobile electrical power for
operation of those lift stations that do not, (up to two simultaneously) in the event of a power outage. This
new system will replace two (2) current trucks and two (2) current generators that have exceeded their
useful life in terms of efficiency, reliability and cost effectiveness. The current units are 1997 and 1999
model International trucks with permanently mounted generators and have accumulated 104,000 and 70,000
miles as well as $166,000 and $140,000 in maintenance costs respectively. Both have 15 total replacement
points. The current trucks and generators will be auctioned when replaced.
This planned replacement was originally approved as part of the FY18-19 budget. Fleet Services and Water
Reclamation staff worked together to find a solution to overcome several inherent problems with the
transport of mobile emergency generators. The current trucks can sit for long periods of time in between
use creating reliability issues when needed for an emergency as they cannot be utilized for other tasks.
Maneuverability at certain lift station sites is extremely limited creating issues with the size and length of
transport packages. Trailer mounted units seemed to be the ideal solution – except for maneuverability. The
capacity of the generators also required larger trucks affecting maneuverability and no manufacturer would
mount the generators permanently to the truck chassis.
After several months of exploring various options, the final solution took four different
manufacturers/suppliers working together for eight months. The system requires the purchase of one truck
which can be used for other purposes when not transporting the emergency generators. Also required are
the two (2) generators mounted on flatbed skids. These skids can be loaded on the truck chassis and
unloaded at lift stations to provide mobile power. The generator/skid units are stand alone and can be
exercised regularly to be emergency ready.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Standard City of Denton purchasing procedures were utilized for procurement. Fleet Services is
recommending the purchase of the truck and generators from Rush Truck Center, through BuyBoard
contract 601-19 in the amount of $634,703.94 to include delivery, setup and on-site load testing of the
generators.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 8, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Rush Truck Centers of Texas LP, for the acquisition of one (1) 2020 Peterbilt model
348 truck chassis with hoist and two (2) emergency generators for the Water Reclamation Department, in
a not-to-exceed amount of $634,703.94.
PRINCIPAL PLACE OF BUSINESS
Rush Truck Centers of Texas LP
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 90 days after receipt of order.
FISCAL INFORMATION
These items will be funded from Water Reclamation account 645228541.1355.30100,
645228645.1355.30100 and 645216645.1355.30100. Requisition #146745 has been entered in the
Purchasing software system. The budgeted amount of this item is $634,703.94.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Price Quote
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader at 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.