Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: June 16, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Centricity GIS, for the continuation of the services
for utility line locates for the Water Distribution Department, Wastewater Collections, Water Metering, and
Denton Municipal Electric Department provided by Texas 811, which is the sole provider of these
commodities and services, in accordance with Texas Local Government Code 252.022, which provides that
procurement of commodities and services that are available from one source are exempt from competitive
bidding, and if over $50,000 shall be awarded by the governing body; and providing an effective date (File
7336 – awarded to Centricity GIS, in the five (5) year not-to-exceed amount of $300,000). The Public
Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
The Water Distribution, Wastewater Collections, Water Metering, and Denton Municipal Electric
Departments within the City of Denton and the State of Texas have a legal obligation to utilize the Texas
811 system. The Texas 811 system generates the line locate tickets and Centricity pulls the ticket from 811
to then integrate the tickets with our Cityworks software.
Texas Underground Facility DIG SAFELY is a nationally recognized safety program developed by an
industry wide group of experts from all stakeholder groups including excavators and utility operators. The
purpose is to increase excavation safety and reduce dangerous and expensive damage to vital underground
utilities. The Office of Pipeline Safety of the US Department of Transportation introduced it. The DIG
SAFELY message is at the heart of the Texas One-Call law:
• CALL BEFORE YOU DIG
• ALWAYS WAIT THE REQUIRED TIME
• RESPECT THE MARKS
• EXCAVATE WITH CARE
The City of Denton will utilize the Texas 811 notification center to notify other utilities and to receive
notification of any digging operations that are occurring within the City of Denton. The City currently has
a multitude of contractors combined with our own construction and maintenance that is taking place
throughout the City and utilization of this notification center will assist with preventing damage to other
utilities as well as our own infrastructure.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The Texas 811 system is a sole source program that is utilized throughout the state and is required by law.
It is imperative that the Water Distribution Department, Wastewater Collections, Water Metering, and
Denton Municipal Electric Departments of the City of Denton continue to utilize this program to ensure we
are not subject to violation and fees.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 8, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award with a contract to Centricity GIS for the continuation of the services for utility line locates for the
Water Distribution Department, Wastewater Collections, Water Metering, and Denton Municipal Electric
Department provided by Texas 811, in a five (5) year not-to-exceed amount of $300,000.
PRINCIPAL PLACE OF BUSINESS
Centricity GIS
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact Chris Campbell, 940-349-7181.
Legal point of contact: Mack Reinwand at 940-349-8333.