Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: June 23, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Peak Program Value,
LLC, a Colorado Limited Liability Company, for project controls throughout the Construction Management
at Risk Projects, (Police Headquarters, Police Substation, and Firing Range) and the Development Services
Building/Day Break Building renovation as set forth in the contract; providing for the expenditure of funds
therefor; and providing an effective date (File 7304 - Professional Services Agreement awarded to Peak
Program Value, LLC, for a term ending on September 30, 2020, in the not-to-exceed amount of $267,105).
INFORMATION/BACKGROUND
The City of Denton’s Public Safety projects consist of the renovation of the existing headquarters building
to bring it up to standards of the industry and accommodate a more efficient layout; a new remote substation
to address the identified need in that location; and indoor firing range to allow the city the proper training
of the public safety staff. These projects were part of the recent bond of $61,900,000 passed November 5,
2019.
The City of Denton’s Development Services Center Building (formerly known as the “Daybreak Building”)
is approximately 28,000 gross square feet and is currently unoccupied. The site address is 401 North Elm
Street, Denton, Texas. The City purchased this building in fall of 2019 for $4,498,781 and allocated a budget
of $11,650,000 (including the purchase) for renovations to accommodate new offices for Development
Services, Engineering, Community Development and Fire Inspection staff. The construction of these
improvements is now underway.
Peak Program Value, LLC (PPV) has been providing project controls services (i.e. cost control, schedule
management, and “best value” strategies) for multiple City projects for over a year, with good results. The
first and second levels of effort were provided under agreements that expired on February 11, 2020.
PPV delayed work on this agreement for 90 days, to focus on getting approval for “mission critical” budgets,
amendments and permits for the two subject projects necessary to maintain those project schedule dates.
The last of these is on the agenda today, which allowed the recent focus on PPV’s agreement with the City
In accordance with Texas Local Government Code 252.022, the procurement of professional services is
exempt from the requirement of competition-based selection.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Peak Program, LLC, for project controls throughout the Construction Management
at Risk Projects, (Police Headquarters, Police Substation and Firing Range) and the Development Services
Building/Day Break Building renovation, in a not-to-exceed amount of $267,105.
PRINCIPAL PLACE OF BUSINESS
Peak Program Value, LLC
Boulder, CO
ESTIMATED SCHEDULE OF PROJECT
The project control services in this contract will be complete by first quarter of 2021, barring further
unforeseen circumstances; or suspension of services by the City for convenience.
FISCAL INFORMATION
These project control services will be funded from G.O. (City Facilities Projects) – Fund 468 account
100264468, C.O. (City Facilities Projects) – Fund 409 account 100264409, C.O. (City Facilities Projects)
– Fund 473 account 100277473 and Police Firing Range Project account 100198409. In addition, funds will
be provided from the Development Services Building account 300099409. The unallocated amount for
professional services on these two projects totals more than the $267,105 requested here.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Exhibit 4: Staff Presentation
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Sara Hensley, 940-349-8824.
Legal point of contact: Mack Reinwand at 940-349-8333.