6590-041- Elm and Locust- Halff Associates- Amendment # 1- Final Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
DocuSign Envelope ID: 50AE28AF-FD30-48E7-AC3B-B8CBB79DB221
Elm and Locust- Halff Associates- Amendment # 1
PSA 6590-041
Kelly Smith
N/A
1
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND HALFF ASSOCIATES, INC. CONTRACT NO. 6590-041
THIS FIRST AMENDMENT TO CONTRACT 6590-041 (this “Amendment”) by
and between the City of Denton, Texas (“City”) and HALFF ASSOCIATES, INC.
(“Consultant”) to an agreement in the original not-to-exceed amount of $837,900.00,
which was executed on November 6, 2018 (the “Agreement”);
WHEREAS, the Agreement provided for Consultant’s services related to Austin
Street Utilities (Water and Sanitary Sewer) as is contained in Contract #6590-041 (on file
in the Purchasing Office); and
WHEREAS, City deems it necessary to further expand the services provided by
Consultant to the City to include Austin Street Utilities (Water and Sanitary Sewer) on
the Locust Street and Elm Street Water, Wastewater and Drainage Improvement Project,
and this Amendment modifies the Agreement amount to provide an additional $40,300
for the additional services with a revised aggregate not-to-exceed total of $878,200; and
NOW THEREFORE, City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The Additional Services described in Attachment “A”, for professional services
related to the Austin Street Utilities (Water and Sanitary Sewer), are hereby
authorized to be performed by Consultant. For and in consideration of the
Additional Services to be performed by Consultant, the Owner agrees to pay,
based on the cost estimate detail, a total fee, including reimbursement for non-
labor expenses an amount not to exceed $40,300.
2. This Amendment modifies the Agreement amount to provide an additional
$40,300 for the Additional Services with a revised aggregate not-to-exceed total
of $878,200.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the CITY and the Consultant, have each executed this
Amendment, by and through their respective duly authorized representatives and officers
on this date_____________.
DocuSign Envelope ID: 50AE28AF-FD30-48E7-AC3B-B8CBB79DB221
6/19/2019
2
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: __________________________________
KELLY SMITH
ASSISTANT BUYER
“CONSULTANT”
HALFF ASSOCIATES, INC.
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 50AE28AF-FD30-48E7-AC3B-B8CBB79DB221
Public Works Team Leader
City Engineer
Todd Estes
Capital Projects
Halff Associates Inc. 187638
Original Amount 837,900 $40,300
New Total 878,200 Requested on 5/17
PUB Date N/A CC Date N/A
CMA
Account Number (s)
See Below Requested By Michael Smith
Brief Description:
This amendment (Amendment 1) is to add the following design and survey services:
1. Design of Austin Street Utilities (Water and Sanitary Sewer) in accordance with Utility Department
request. Water and Sewer intended for this work to be included with the Locust project, and this
amendment will add this work. The water utility is critical to provide additional water for fire protection
for the square.
2. Provide surveying and easement documents: For Locust, provide 1 drainage easement and 3
temporary construction easements. For Elm, provide 1 drainage easement and 4 temporary
construction easements.
Account Numbers:
640162541
630287517
650122561
Fee
$8,300
$11 ,000
$21 ,000
Funding Source
Locust Sanitary Sewer
Locust Water
Drainage
Unencumbered
$334,540.77
$986,626.57
$112,036.39
Brief Description of prior Amendment(s)/Change Order(s):
None
Approved by: ~
Todd Estes, Pritqe·;hmukh or Lee Perry
Date: G""fi~J i -~+-~If-'--'---
Attachment ADocuSign Envelope ID: 50AE28AF-FD30-48E7-AC3B-B8CBB79DB221
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
ADDITIONAL SERVICES
Locust Street and Elm Street
Water, Wastewater and Drainage Improvement Project
FILE 6590-041
This amendment is to add engineering and survey services for the following
additional scope of work:
1. Design of Austin Street Utilities
Consultant shall prepare construction drawings for the replacement of water
and sanitary sewer lines generally in accordance with the Austin Utility
Relocation plans prepared by the City of Denton in 2015. The plans shall be
incorporated into the Locust Street utility plans.
2. Easement Documents
One (1) permanent and three (3) temporary construction easements may be
required to construct the proposed culverts at North Pecan Creek and Locust
Street. Additionally, one (1) permanent and four (4) temporary construction
easements may be required to construct the proposed culverts at North
Pecan Creek and Elm Street. Upon approval of the storm drain alignment,
Consultant shall survey, render field notes, and prepare individual exhibits for
the easement parcels.
(1) Individual Exhibit for each parcel shall be prepared to contain the following
• Area required
• Parcel number
• Property owner name, mailing address, and volume and page of
deed
• Existing easements
• Exhibits will be drawn to scale
• All of the above shall be placed on one page of 8-1/2" x 11 " paper
and signed and sealed by a Texas Registered Professional Land
Surveyor
(2) Legal descriptions for each parcel shall reference the volume, page, and
owner of the parent tract and shall be incorporated into a standard City of
Denton conveyance document. Individual parcels will be cross-referenced
on the plans.
(3) Submit easement documents to the City and make necessary corrections
DocuSign Envelope ID: 50AE28AF-FD30-48E7-AC3B-B8CBB79DB221
(4) Upon approval of the easements by the City, and if required, Halff shall
stake and flag the easement for inspection by the appraiser and property
owner. The documents, including legal description, shall be furnished to
the City in Microsoft Word and PDF format.
Amendment No. 1 Fee Summary
Austin Street Utilities
Easement Documents
Total Amendment No 1
Project Schedule
$19,300
$21 .000
$40,300
The Austin Street Utility plans shall be completed in accordance with the
original project schedule as part of the Locust Street design task. Easement
exhibits shall be completed within 30 days of approval of the proposed
culvert alignments.
Assumptions and Exclusions
(1) Halffs services shall only include those that are normal and customary
and are not represented as special services or those requiring expertise
greater than that provided by other service providers
(2) Services not identified, whether specifically noted or implied , in this
proposal are considered additional services and may require a
modification to the scope and an increase in the budget including but not
limited to the following items:
• Appraisals
• Negotiation of easements or property acquisition
Summary of Amended Contract
Original Contract Fee
Amendment No. 1
Amended Contract Fee
$837,900
$ 40,300
$878,200
DocuSign Envelope ID: 50AE28AF-FD30-48E7-AC3B-B8CBB79DB221
Signed and effective on this the ____ day of _____ , 2019.
CITY OF DENTON, TEXAS
By: ____________ _
Printed Name: ----------
Title: ____________ _
HALFF ASSOCIATES, INC., CONSULTANT
By:. _____________ _
Printed Name: David M. Smith. P.E.
Title: Public Works Team Leader
DocuSign Envelope ID: 50AE28AF-FD30-48E7-AC3B-B8CBB79DB221
Assistant Buyer
26 June
Kelly Smith
City of Denton
Locust Street and Elm Street Phase II
Amendment No. 1 Level of Effort
Halff Associates AVO 34696.001
TISk
Tuk 1: Austin Str"HI UUI~IOI
Wlltr Uno Pion ond Profie SMits (4)
sanrtary Sewer P11n end Profile Sheets (3)
SUBTOTAL· Took 1
Taak 2: E•nment Oocumenta
L.oc:uat StrHt It North Pecan Creek
Orolnoge Euement Oocuments (1 G 3.500/EA)
Temporory Conawctlon Euement Oocuments (3 C 2,000/EA)
Elm Street at North Pecan Crnk
Orolnogo Euemont Oocumenta (1 C 3.500/EA)
Temporory Construction Eosemont Oocumento (4 C 2,000/EA)
SUBTOTAL· Tuk 2
TOTAL ADOITIONAL SERVICES
Director
050
050
I 0
t 0
Teem QA/QC Project EIT Survey<><. 2-Man
Leader Me.nager RPLS Survey
Crow
300 24 0 48 0
200 18.0 360
50 42.0 84.0
50 420 840
312712019
(1) (2)
Survey CADO Adm1n Total Total Fe ... Subtotal Totol
Tocnnielln Ma1et1ala &
Supples
30 78 5 $11,018 50 $11,016 50 $11,000.00
30 59.5 $8,328 50 $8,328 50 $8,300.00
8.0 138 0 $19,343 00 $19,343 00 $19.300.00
$3,500.00 $3,500.00 $3,500.00
$6,000 00 $6,000 00 $6.000 00
$3,50000 $3,500 00 $3,500.00
$8,00000 $8.000.00 $8,000.00
$21,000 00 $21.000 00 $21,000 00
60 136 0 $40,343 00 $40.343 00 $40.300 00
DocuSign Envelope ID: 50AE28AF-FD30-48E7-AC3B-B8CBB79DB221
Certificate Of Completion
Envelope Id: 50AE28AFFD3048E7AC3BB8CBB79DB221 Status: Completed
Subject: Please DocuSign: File6590-041- Elm and Locust- Halff Associates- Amendment # 1
Source Envelope:
Document Pages: 8 Signatures: 5 Envelope Originator:
Certificate Pages: 5 Initials: 1 Kelly Smith
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
901B Texas Street
Denton, TX 76209
kelly.smith@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
6/17/2019 2:43:15 PM
Holder: Kelly Smith
kelly.smith@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Kelly Smith
kelly.smith@cityofdenton.com
Assistant Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 6/17/2019 2:52:36 PM
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Signed: 6/17/2019 2:54:59 PM
Electronic Record and Signature Disclosure:
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Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
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David M. Smith
dsmith@Halff.com
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Electronic Record and Signature Disclosure:
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ID: 8b47d27f-dbfd-43ab-97de-1b5b7c8d8def
Todd Estes
todd.estes@cityofdenton.com
City Engineer
Capital Projects
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Signer Events Signature Timestamp
Kelly Smith
kelly.smith@cityofdenton.com
Assistant Buyer
City of Denton
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(None)
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Using IP Address: 129.120.6.150
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Electronic Record and Signature Disclosure created on: 7/21/2017 1:59:03 PM
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