Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: June 23, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Halff Associates, Inc., for
design services for the Street Rehabilitation Projects as set forth in the contract; providing for the
expenditure of funds therefor; and providing an effective date (RFQ 6590-092 – Professional Services
Agreement for design services awarded to Halff Associates, Inc., in the not-to-exceed amount of $182,500).
INFORMATION /BACKGROUND
The Street Rehabilitation Project is part of the 2012 and 2014 Bond Program it consists of the rehabilitation
of numerous street segments. The roadway segments consist of segments that have an OCI rating of 30 or
below and are residential segments as well as commercial segments of street. A total of forty-seven (47)
asphalt street segments are associated with the project, totaling 16.64 lane miles within the City of Denton.
Halff Associates, Inc. will provide design and construction phase services for the City during this project,
provide design plans, answer RFI’s, review submittals, and provide any other services associated with the
contract for this project.
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on March 6, 2018 and
June 5, 2018 (Ordinance 2018-331).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 6, 2018, and June 5, 2018, Council approved RFQ 6590 for a prequalified list of professional
engineering firms (Ordinance 2018-331).
RECOMMENDATION
Award a contract with Halff Associates, Inc., for design services for the Street Rehabilitation Project, in a
not-to-exceed amount of $182,500.
PRINCIPAL PLACE OF BUSINESS
Halff Associates, Inc.
Fort Worth, TX
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated design completion date of four (4) months.
FISCAL INFORMATION
These services will be funded from the 2012 and 2014 Bond election funds for the Outsource Bundle
account 350502402.1360.20100. Requisition #146769 has been entered into the Purchasing software
system in the amount of $182,500. The budgeted amount for this item is $182,500.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Draper, 940-349-7104.
Legal point of contact: Mack Reinwand at 940-349-8333.