Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: July 21, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Prime Controls, LP, for the Think and DO
Conversion project at the Ray Roberts Water Treatment Plant; providing for the expenditure of funds
therefor; and providing an effective date (RFP 7369 – awarded to Prime Controls, LP, in the not-to-exceed
amount of $135,000). The Public Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
The Ray Roberts Water Treatment Plant (RRWTP) has been in operation since 2002. This facility uses a
complex supervisory control and data acquisition (SCADA) system to control the processes within the
facility. This system has not been updated for 17 years and the main programming package, Think and DO
(TND), that makes it possible to control the plant is obsolete. TND runs on the Windows 7 Professional
platform that is no longer supported by Microsoft and there is currently no upgrade offered for it that will
allow it to migrate to a newer Microsoft version. The TND software no longer has commercial support and
with TND there is no redundancy which is a security concern.
The City of Denton would like to replace the current system with a more robust security compliant
architecture utilizing redundant Modicon M580 PLC’s. This solution is an industry-wide accepted solution.
The project includes all installation, integration, programming, and configuration of the equipment together
with the necessary and appropriate consulting, training, and project management services necessary to move
the SCADA system to the desired platform.
This will allow the City to have a much more robust and security compliant control system for the Ray
Roberts Water Treatment Plant (RRWTP).
Requests for Proposals was sent to 209 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Three (3) proposals were received. Two (2) proposals met specifications and were
evaluated based upon published criteria including delivery, compliance with specifications, probable
performance, and price. Based upon this evaluation, Prime Controls, LP was ranked the highest and
determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 920 - (Service Only) - Data Processing,
Computer, Programming, and
Software Services
Notifications sent for Solicitation sent in IonWave: 209
Number of Suppliers that viewed Solicitation in IonWave: 16
HUB-Historically Underutilized Business Invitations sent out: 15
SBE-Small Business Enterprise Invitations sent out: 71
Responses from Solicitation: 3, with 2 meeting specifications
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On July 13, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Prime Controls, LP, for the Think and DO Conversion project at the Ray Roberts
Water Treatment Plant (RRWTP), in a not-to-exceed amount of $135,000.
PRINCIPAL PLACE OF BUSINESS
Prime Controls, LP
Lewisville, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 125 days.
FISCAL INFORMATION
These items/services will be funded by the Water Production Division account 630453517. Requisition
#146804 has been entered into the Purchasing software system in the amount of $135,000. The budgeted
amount for this item is $135,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Hector Ortiz, 940-349-7526.
Legal point of contact: Mack Reinwand at 940-349-8333.