Bid Invitation7231
Pest Control Services for the City of Denton
Issue Date:5/1/2020
Questions Deadline:5/11/2020 11:00 AM (CT)
Response Deadline:5/19/2020 11:00 AM (CT)
Denton - Purchasing
Contact Information
Contact:Jody Word
Address:Senior Buyer
901-B Texas Street
Denton, TX 76209
Email:jody.word@cityofdenton.com
Page 1 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
Event Information
Number:7231
Title:Pest Control Services for the City of Denton
Type:Request for Proposal
Issue Date:5/1/2020
Question Deadline:5/11/2020 11:00 AM (CT)
Response Deadline:5/19/2020 11:00 AM (CT)
Notes:Out of an abundance of caution, the City of Denton is not accepting hard
copy bids. Please submit all bids electronically in Ionwave at
https://dentontx.ionwave.net.
The City highly recommends that respondents do not wait until minutes
before the due date and time to submit proposal.
The submittal process may take significant time.
Submissions accepted via IONWAVE ONLY (no emails).
Questions must be submitted by deadline via IONWAVE only (no emails/no
phone calls)
The City of Denton (the City) is requesting submissions to contract with an individual
or business with considerable experience in providing goods or services of this
solicitation. The responses and the cost solutions shall be submitted to the City of
Denton in a sealed submission.
The awarded individual or business shall possess a proven track record of using
innovative approaches to providing goods and services that represent the best value
to their clients. The awarded individual or business shall have the ability to
accomplish all aspects of the requested services. The selected individual or firm
should be able to provide innovative methods to deal with municipal challenges, and
cost effective solutions.
A firm may submit a solicitation response for one or more of the categories of
product or services requested in this solicitation.
Billing Information
Contact:City of Denton
Address:Accounts Payable
215 E McKinney St
Denton, TX 96201-4299
Bid Attachments
7231-Scope of Work and Technical Specifications- Pest Control - dew Final.pdf Download
7231-Scope of Work and Technical Specifications-Pest Control Services
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Contractor Wage Information.docx Download
Contractor Wage Information
CIQ.docx Download
Conflict of Interest Questionnaire
Substitute_W-9_Form_10.18.18.pdf Download
Substitute W-9 Form
Safety_Record.docx Download
Safety Record
Sign off sheet on Monthly Services - Final.pdf Download
7231- SAMPLE - Sign Off Sheet on Monthly Services
Infomation needed on the invoice - Final.pdf Download
7231- SAMPLE - Information needed on the Invoice
7231 - SAMPLE Contract.docx Download
7231- SAMPLE - Contract
Requested Attachments
Conflict of Interest Questionnaire
(Attachment required)
The individual or business must disclose any business relationship that would have an effect, of a conflict of interest.
Please attach a signed copy of the conflict of interest questionnaire.
Safety Record
(Attachment required)
The City of Denton desires to avail itself of the benefits of Section 252.0435 of the Local Government Code, and
consider the safety records of potential contractors prior to awarding City contracts. Pursuant to Section 252.0435 of
the Local Government Code, the City of Denton has adopted the written definition and criteria as shown in the Safety
Record Questionnaire for accurately determining the safety record of a respondent prior to awarding City contracts.
Subsitute W9
(Attachment required)
This will be used if awarded to set you up in our system.
Secretary of State - Registration
(Attachment required)
To do business with the City of Denton you are required to be registered at the State of Texas, please attach proof of
registration. If your company is exempt please attached your Exemption Certificate
Employees/Organization Chart
(Attachment required)
List number of employees and respective job titles
Business License from the Texs Structural Pest Control Board
(Attachment required)
7231-Must include with your proposal
Bid Attributes
1 SECTION 1
General Information
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2 Contract Term
It is the intention of the City of Denton to award a contract for one (1) year, effective from date of award. The City
and the Supplier shall have the option to renew this contract for an additional four (4) one-year periods.
The contract shall commence upon the issuance of a Notice of Award by the City of Denton and shall automatically
renew each year, from the date of award by City Council. At the sole option of the City of Denton, the contract may
be further extended as needed, not to exceed a total of six (6) months.
3 Pricing
Unit Pricing shall include all fees and costs to provide the goods and services to the City. Unit pricing for goods shall
include delivery costs, Freight on Board (F.O.B). Destination. Pricing should be by building per month, unless
specified on Frequency sheet
Firm Price
Pricing and discounts submitted are firm for the initial one-year period specified in the solicitation. Price decreases
are allowed at any time. Price increases shall only be considered as stipulated below in PRICE ADJUSTMENTS.
Price Decreases/Discount Increases
Respondents are required to immediately implement any price decrease or discount increase that may become
available. The City of Denton must be notified in writing for updating the contract.
4 Price Adjustments
Prices quoted for the commodities or services described in the solicitation must be firm for a period of one year from
date of contract award. Any request for price adjustment must be based on the, U.S Department of Labor, Bureau
of Labor Statistics, Producer Price Index (PPI). The price will be increased or decreased based upon the annual
percentage change in the PPI. The maximum escalation will not exceed +/- 8% for any individual year. The
escalation will be determined annually at the renewal date. Should the PPI change exceed a minimum threshold
value of +/-1%, then the stated eligible bid prices shall be adjusted in accordance with the PPI change not to exceed
the 8% limit per year. The supplier should provide documentation as percentage of each cost associated with the
unit prices quoted for consideration.
Request must be submitted in writing with supporting evidence for need of such increase to the Purchasing
Manager at least 60 days prior to contract expiration of each year. Respondent must also provide supporting
documentation as justification for the request.
Upon receipt of such request, the City of Denton reserves the right to either: accept the escalation as competitive
with the general market price at the time, and become effective upon the renewal date of the contract award or
reject the increases within 30 calendar days after receipt of a properly submitted request. If a properly submitted
increase is rejected, the Contractor may request cancellation of such items from the Contract by giving the City of
Denton written notice. Cancellation will not go into effect for 15 calendar days after a determination has been
issued. Pre-price increase prices must be honored on orders dated up to the official date of the City of Denton
approval and/or cancellation.
The request can be sent by e-mail to: purchasing@cityofdenton.com noting the solicitation number.
The City of Denton reserves the right to accept, reject, or negotiate the proposed price changes.
5 Cooperative Purchasing Agreement
As permitted under Interlocal Cooperation Act C Texas Government Code, Chapter 791, other governmental entities
may wish to also participate under the same terms and conditions contained in this contract. The governmental
entities will have the option to use the pricing as agreed to within the resulting contract. Governmental entities will
issue their internal purchase orders directly to the contractor(s).
Yes No (Please Select)
(Required: Check only one)
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6 Submittal Instructions
The City of Denton will accept electronic in Ionwave submittals until the date and time on the cover sheet of this
solicitation. Any submission received after the date and/or hour set for solicitation opening will be automatically
rejected. Do not wait until the last minute, incomplete submission will be automatically rejected. The City will not
allow late submissions due to technical difficulties.
The City of Denton reserves the right to accept or reject in part or in whole any submission, and to waive
technicalities of the submission, in the best interest of obtaining best value for the City.
Each respondent is responsible for taking the necessary steps to ensure their submission is received by the date
and time noted herein. The City is not responsible for technical difficulties that may result in the submission arriving
after the set time.
1. The submission shall include the following:
a. Completed Bid Invitation
b. Pricing Sheet
c. Safety Record (if applicable form will be attached)
d. Conflict of Interest Questionnaire
e. Appendices may be used for additional documentation or clarification at the respondent's option
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7 Evaluation Procedures
Selection of a firm(s) to provide the aforementioned materials and services shall be in accordance with the City of
Denton Purchasing Policies and procedures. The City of Denton shall open all submissions and evaluate each
respondent in accordance to the below criteria:
Step 1: The City of Denton will evaluate the submission in accordance with the selection criteria and will rank the firms
on the basis of the submittals. The City of Denton, reserves the right to consider information obtained in addition to
the data submitted in the response. The selection criterion is listed below:
Delivery/Project Schedule (FACTOR: 20 %)
Ability to timely start and complete project. This includes the schedule to complete project and may include ability
to meet required milestones of completion. For supplies, the estimated delivery after receipt of order.
Compliance with specifications, quality, reliability, characteristics to meet stated or implied needs
(FACTOR: 20%)
Compliance with the stated specification(s) coupled with the quality and reliability of the goods and services such
as fitness for use that meets or exceeds Owner's expectations and the characteristics of the product or service
that bear on its ability to meet the stated/implied needs. Please provide a copy of an inspection/service
report form with your proposal.
Indicators of Probable Performance under contract (FACTOR: 30%)
Indicators of probable performance under the contract to include: past vendor performance, financial resources
and ability to perform, experience or demonstrated capability and responsibility, references, and the vendor's
ability to provide reliable maintenance agreements and support.
Price, Total Cost of Ownership (FACTOR: 30%)
The price of items, to include total cost of ownership, such as installation costs, life cycle costs, and warranty
provisions.
The total possible score of the submissions shall be scored and weighted as indicated above. Based on the outcome
of the computations performed, each submission will be assigned a raw score. The assigned weight will then be
applied to these scores to calculate an overall score for each submission for completion of the final scoring
process.
Step 2: After the final ranking of the submissions and determination of Firm(s) that provide a best value to the City
and are within the competitive range, provided the City of Denton elects to proceed without oral discussions, the City
will immediately proceed to negotiate final pricing, terms and conditions with the highest ranked Firm or Firms. The
best and final pricing cannot be higher than the original proposal submitted. The City of Denton may elect to conduct
oral discussions, request clarifications, and presentations concerning the project approach and ability to furnish the
requirements, as part of the negotiation process. The City may elect to utilize a Best and Final negotiation phase to
determine the Firm that provides the overall best value to the City.
Step 3: Upon selection of the submission or Best and Final Offer that represents the "best value", a written
recommendation will be presented to the appropriate approving authority for the City of Denton (the City Manager,
Public Utility Board, City Council) requesting authorization to proceed with contract execution for the proposed
services.
In accordance with Texas State Law, trade secrets and confidential information in competitive sealed proposals are
not open for public inspection. All submissions shall be opened in a manner that avoids disclosure of the contents
to competing respondents and keeps the responses secret during negotiations. A public opening will not be
conducted with this process.
After the contract has been awarded all submissions will be open for public inspection, and the unsuccessful
respondent(s) may request a debriefing regarding their submittal. Please contact the City of Denton Materials
Management staff to document the request for a debriefing. A meeting with the City of Denton Materials
Management Staff and the using Division will be scheduled within a reasonable time.
8 Section 2
Business Overview Questionnaire
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9 Firm's Legal Name
(Required: Maximum 1000 characters allowed)
1
0
Address Line 1
(Required: Maximum 1000 characters allowed)
1
1
Address Line 2
(Optional: Maximum 1000 characters allowed)
1
2
City
(Required: Maximum 1000 characters allowed)
1
3
State
(Required: Maximum 1000 characters allowed)
1
4
Zip Code
(Required: Maximum 15 characters allowed)
1
5
Agent Authorized to sign contract
The agents name and email who is authorized to sign the contract
(Required: Maximum 1000 characters allowed)
1
6
Subsidiary of:
(Optional: Maximum 1000 characters allowed)
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1
7
Organization Class
Partnership Corporation Individual Association
(Required: Check only one)
1
8
Tax Payer ID
(Required: Maximum 1000 characters allowed)
1
9
Date Established
__ __ / __ __ / __ __ __ __
(Required)
2
0
Historically Underutilized Business
Yes, We are a registered HUB.
(Optional: Check if applicable)
2
1
Please provide a detailed listing of all products and/or services that your company provides.
(Required: Maximum 4000 characters allowed)
2
2
Has your company filed or been named in any litigation involving your company and the Owner on a
contract within the last five years under your current company name or any other company name?
If so provide details of the issues and resolution if available. Include lawsuits where Owner was involved. (Notice:
Failure to disclose this information during proposal submission, and later discovered, may result in contract
termination at the Owner's option.)
(Optional: Maximum 4000 characters allowed)
2
3
Have you ever defaulted on or failed to complete a contract under your current company name or any
other company name? If so, where and why? Give name and telephone number of Owner.
(Optional: Maximum 4000 characters allowed)
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2
4
Have you ever had a contract terminated by the Owner? If so, where and why? Give name and
telephone number (s) of Owner (s).
(Optional: Maximum 4000 characters allowed)
2
5
Has your company implemented an Employee Health and Safety Program compliant with 29 CFR 1910
General Industry Standard and/or 29 CFR 1926 General Construction Standards as they apply to your
Company's customary activities?
http://www.osha.gov/pls/oshaweb/owasrch.search_form?
p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1926
(Optional: Maximum 4000 characters allowed)
2
6
Resident/Non-Resident Bidder Determination
Texas Government Code Section 2252.002: Non-resident bidders. Texas law prohibits cities and other governmental
units from awarding contracts to a non-resident firm unless the amount of such a bid is lower than the lowest bid by
a Texas resident by the amount the Texas resident would be required to underbid in the non-resident bidders state.
In order to make this determination, please provide the name, address and phone number of:
a. Responding firms principle place of business:
b. Company's majority owner principal place of business
c. Ultimate Parent Company's principle place of business
(Optional: Maximum 4000 characters allowed)
2
7
Section 3
Minimum Qualifications
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2
8
Three(3) years experience providing similar products or services
*Commercial Experience been in business at least 3 years providing similar products or services
*References-Provide three (3) reference with the similar services and size of square footage
*Uniforms-All personnel working in or around City facilities shall wear a uniform and identification
*Emergency Service Calls-Vendor shall respond to emergency service calls to the City within 4 hours of notice to
the site location.
*License- (1) Vendor shall have all approved local, state and federal licenses and conform to all licensing
requirements
(2) Provide documentation of your business license from the Texas Structural Pest Control Board.
*Background Checks-
A .Vendor's shall complete background checks an maintain an active policy on drugs and alcohol in the work place
that supports a drug free
environment and be prepared to submit such policy upon City request. Provide your companies Policy in Drugs &
Alcohol.
B. Vendor’s shall complete background checks and shall perform criminal background checks on all Assigned
Employees prior to the assigned
employee be eligible to perform duties for the City. VENDORS shall follow all of the most current EEOC guideline
regarding the process for
performing criminal background checks. Accordingly, VENDORS shall exclude any possible Assigned Employee
from working for the City
based on job-related functions of the position and consistent with the City’s business necessity. Vendor must
provide electronically the
background check of staff that will be on City property within ten (10) days of notification of award.
Yes No (Please Select)
(Required: Check only one)
2
9
Reference 1 - Government/Company Name
Person who you have done business with in the past.
(Required: Maximum 1000 characters allowed)
3
0
Reference 1 - Phone
Enter phone number.
(__ __ __) __ __ __ - __ __ __ __ext:
(Required)
3
1
Reference 1 - Contact Person & Title
(Required: Maximum 1000 characters allowed)
3
2
Reference 1 - Email Address
(Required: Email address)
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3
3
Reference 1 - Scope of Work
(Required: Maximum 1000 characters allowed)
3
4
Reference 1 - Contract Period
(Required: Maximum 1000 characters allowed)
3
5
Reference 2 - Government/Company Name
Person who you have done business with in the past.
(Required: Maximum 1000 characters allowed)
3
6
Reference 2 - Phone
Enter phone number
(__ __ __) __ __ __ - __ __ __ __ext:
(Required)
3
7
Reference 2 - Contact Person & Title
(Required: Maximum 1000 characters allowed)
3
8
Reference 2 - Email Address
(Required: Email address)
3
9
Reference 2 - Scope of Work
(Required: Maximum 1000 characters allowed)
4
0
Reference 2 - Contract Period
(Required: Maximum 1000 characters allowed)
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4
1
Reference 3 - Government/Company Name
Person who you have done business with in the past
(Required: Maximum 1000 characters allowed)
4
2
Refernece 3 - Phone
Enter phone number
(__ __ __) __ __ __ - __ __ __ __ext:
(Required)
4
3
Reference 3 - Contact Person & Title
(Required: Maximum 1000 characters allowed)
4
4
Reference 3 - Email Address
(Required: Email address)
4
5
Reference 3 - Scope of Work
(Required: Maximum 1000 characters allowed)
4
6
Reference 3 - Contract Period
(Required: Maximum 1000 characters allowed)
4
7
Registered with the State of Texas
The responding individual or business must be registered in the State of Texas, or the County of Denton, to provide
the products or services required in the solicitation, and the individual or business must have all licensure required
by the State to provide any services required under this contact.
To learn how to obtain information about filing with the State of Texas, or obtaining copies or certificates from the
Secretary of State visit Webpage: http://www.sos.state.tx.us/corp/copies.shtml; Phone 512-463-5578; or email
corpcert@sos.state.tx.us.
4
8
Authorized Manufacturer
Authorized manufacturer or distributor authorized by the manufacturer for products identified in the Technical
Specifications to sell to the City of Denton, Texas. Attach documentation such as a letter from the manufacturer or a
line card.
4
9
Section 4
Terms and Conditions
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5
0
General Provisions
1. SILENCE OF SPECIFICATIONS
The apparent silence of these specifications as to any detail or the apparent omission from it of a detailed
description concerning any point, shall be regarded as a meaning that the only best commercial practices are to
prevail. All interpretations of these specifications shall be made on the basis of this statement.
2. RESPONDENTS COST TO DEVELOP SUBMITTAL
Respondents to this solicitation are responsible for all costs of submittal preparation, delivery and any oral
presentations required as part of the selection process. All materials submitted in response to the solicitation
become property of the City of Denton and will be returned only at the option of the City.
3. MINIMUM RESPONSE
Submittals that do not, at a minimum, contain the response Attachments will be subject to disqualification at the sole
discretion of the City of Denton. If any firm submitting a proposal is a corporation, it must be registered to conduct
business in the State of Texas. Proof of this registration must be included as part of the submittal.
4. VALIDITY PERIOD
The information included in the solicitation response(s), and any cost information obtained from a negotiation
process, remain valid for 120 days from the response due date or until the contract is approved by the governing
body.
5. REJECTION OF SUBMITTAL
ANY PROPOSAL SUBMITTED AFTER THE DUE DATE AND TIME SPECIFIED WITHIN SECTION III, SHALL BE
REJECTED. THE CITY SHALL REJECT RESPONSES SUBMITTED BY FIRMS THAT DO NOT MEET MINIMUM
QUALIFICATIONS.
The City of Denton reserves the right to reject any and all submittals received in response to the solicitation and to
waive any minor technicalities or irregularities as determined to be in the best interest of the City.
6. PROPRIETARY INFORMATION
If a respondent does not desire proprietary information in the submission to be disclosed, the respondent shall
identify all proprietary information in the submission. This identification will be accomplished by individually marking
each page or line item detail with the words "Proprietary Information". If the respondent fails to identify proprietary
information, the respondent agrees that by submission of its response, that those sections shall be deemed non-
proprietary and made available upon public request. Respondents are advised that the City, to the extent permitted
by law, will protect the confidentiality of all submissions. Respondent shall consider the implications of the Texas
Public Information Act, particularly after the solicitation process has ceased and the contract has been awarded.
While there are provisions in the Texas Public Information Act to protect proprietary information, where the
respondent can meet certain evidentiary standards, please be advised that a determination on whether those
standards have been met will not be decided by the City of Denton, but by the Office of the Attorney General of the
State of Texas. In the event a request for public information is made, the City will notify the respondent, who may
then request an opinion from the Attorney General pursuant to 552.305, Texas Government Code. The City will not
make a request of the Attorney General.
7. NON-ENDORSEMENT
If a submission is accepted, the successful respondent shall not issue any news releases or other statements
pertaining to the award or servicing of the agreement that state or imply the City of Denton's endorsement of the
successful respondent's services.
8. ASSIGNMENT
The successful contractor shall not sell, assign, transfer or convey this contract in whole, or part, without the prior
written consent of the Purchasing Manager.
9. UNAUTHORIZED COMMUNICATIONS
After release of this solicitation, respondent contact regarding this solicitation with members of the evaluation,
interview or selection panels, employees of the City or officials of the City other than the Purchasing Manager, or
authorized City of Denton purchasing staff, or as otherwise indicated is prohibited and may result in disqualification
from this procurement process. No officer, employee, agent or representative of the respondent shall have any
contact or discussion, verbal or written, with any members of the City Council, members of the evaluation, interview,
or selection panels, City staff or City's consultants, or directly or indirectly through others, seeking to influence any
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City Council member, City staff, or City's consultants regarding any matters pertaining to this solicitation, except as
herein provided. If a representative of any respondent violates the foregoing prohibition by contacting any of the
above listed parties with who contact is not authorized, such contact may result in the respondent being disqualified
from the procurement process. Any oral communications are considered unofficial and non-binding with regard to
this solicitation.
10. DISQUALIFICATIONS
Any terms and conditions attached to a solicitation will not be considered unless specifically referred to on a
solicitation and may result in disqualification. Any submissions that do not clearly outline all qualifications may be
disqualified.
11. INTELLECTUALLY PROPERTY INDEMNIFICATION
The contractor will indemnify, defend and hold harmless the City of Denton, and its authorized users, against any
action or claim brought against the City of Denton, or its authorized users that is based on a claim that software
infringes any patent rights, copyright rights or incorporated misappropriated trade secrets. Contractor will pay any
damages attributable to such claim that are awarded against the City of Denton or its authorized users, in a
judgment or settlement. If the City of Denton or its authorized users' utilization of the software becomes subject to a
claim, or is likely to become subject to a claim, in the sole opinion of the City of Denton, or its authorized users, the
Contractor shall, at its sole expense (1) procure for City of Denton or its authorized users, the right to continue
using such software under the terms of this Contract; or (2) replace or modify the software so that it is non-
infringing.
12. RIGHTS TO DATA, DOCUMENTS, AND COMPUTER SOFTWARE (GOVERNMENTAL ENTITY OWNERSHIP)
Any software, research, reports studies, data, photographs, negatives or other documents, drawings or materials
prepared by contractor in the performance of its obligations under this contract shall be the exclusive property of
the City of Denton and all such materials shall be delivered to the City by the contractor upon completion,
termination, or cancellation of this contract. Contractor may, at its own expense, keep copies of all its writings for its
personal files. Contractor shall not use, willingly allow, or cause to have such materials used for any purpose other
than the performance of contractor's obligations under this contract without the prior written consent of the City;
provided, however, that contractor shall be allowed to use non-confidential materials for writing samples in pursuit of
the work.
The ownership rights described herein shall include, but not be limited to, the right to copy, publish, display,
transfer, prepare derivative works, or otherwise use the works.
13. PATENT RIGHTS
The contractor agrees to indemnify and hold harmless the City from any claim involving patent right infringement or
copyrights on goods supplied.
14. AWARD
The City reserves the right to award a contract or contracts to various respondents by line item, section(s), or by
entire proposal; whichever is most advantageous, or provides the "best value" to the City, unless denied by the
respondent. The City reserves the right to award a contract to a primary vendor, and one or multiple secondary
vendors; whichever is most advantageous, or provides the "best value" to the City, unless denied by the
respondent.
15. CONTRACTS
The successful awarded vendor(s) will be required to sign an original contract. A sample contract is provided.
Respondents shall review the document and note exceptions in the proposal. Only exceptions submitted with RFP
proposal documents will be considered. Additional exceptions during the award process will be automatically
rejected.
16. INSURANCE
The City requires standard insurance for services performed on site. The successful awarded vendor will be
required to provide a certificate of insurance as outlined in the contract.
17. CHANGES DURING CONTRACT TERM
The awarded contractor shall not change specifications during the contract term without prior approval. Any
deviation in the specifications or change in the products must be approved in advance by the City of Denton. Notice
of a change shall be submitted in writing to purchasing@cityofdenton.com, with the solicitation number in the
subject line, for review. Products/Services found to have changed specifications without notification, and
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acceptance, will be returned at the supplier's expense. Products that have been installed will be replaced at the
contractor's expense.
18. ADDING NEW PRODUCTS OR SERVICES TO THE CONTRACT AFTER AWARD
Following the Contract award, additional services or products of the same general category that could have been
encompassed in the award of this contract, and that are not already on the contract, may be added. A formal written
request may be sent to successful Contractor (s) to provide a proposal on the additional services and shall submit
proposals to the City of Denton as instructed. All prices are subject to negotiation with a Best and Final Offer
("BAFO"). The City of Denton may accept or reject any or all pricing proposals, and may issue a separate
solicitation for the services/products after rejecting some or all of the proposals. The commodities and services
covered under this provision shall conform to the statement of work, specifications, and requirements as outlined in
the request. Contract changes shall be made in accordance with Local Government Code 252.048
19. SAFETY AND ENVIRONMENTAL HAZARDS
The City does not warrant or guarantee against the possibility that safety or environmental hazards or potential
hazards (including premises and special defects) may exist at the City's facilities. The Contractor shall be
responsible for identifying any hazardous conditions and notifying the City of these conditions in writing no later
than 30 days after contract award and prior to initiation of service delivery on the property. This will be
accomplished by the Contractor conducting an environmental assessment and an occupational health, and safety
inspection of the service bay or field service areas by competent, qualified and appropriately licensed practitioners.
The costs of these inspections and any subsequent corrective action will be negotiated between the City and the
Contractor.
All contractors to the City of Denton are required to ensure absolute safety standards are applied and enforced.
The City of Denton will not be responsible for individual contractor safety, and the awarded contractor shall not hold
the City of Denton responsible. Known hazards shall immediately be reported and all safety precautions shall be
taken to prevent potential safety issues from occurring.
20. CONTRACTOR STANDARDS OF PERFORMANCE
Monthly Time Standards - Contractors shall fully understand that the City relies on the product or service of the
solicitation to provide vital municipal services, and the availability and reliability of the equipment is of the essence.
With this in mind, the Contractor shall meet the following performance standards at all times. Labor disputes,
strikes, and other events, except those beyond the Contractor's control such as acts of God, shall not relieve the
Contractor from meeting these standards. For service category, the Contractor must ensure the given level of
service is achieved, within the designated number of working hours.
Contractor shall deliver goods or services within specified delivery times for 95% of all orders.
21. ANTICIPATED PROBLEMS AND PROPOSED SOLUTIONS
Respondent shall offer written observations, based upon previous experiences in public projects of this magnitude,
addressing any anticipated problems and offer proposed solutions to those problems.
22. ADDITIONAL GENERAL REQUIREMENTS
Prior to commencement of the services, the City and selected individual or business will conduct an initial meeting to
review the overall scope, schedule, deliverables and planning process to implement a successful program.
The awarded Contractor shall provide to the City of Denton, detailed reports of time and services provided to the
City on a monthly basis.
Staff available to assist the selected provider is limited; the proposals submitted should not anticipate extensive staff
assistance during equipment repairs or maintenance.
23. SUBMISSION ERRORS
Prices offered shall be used for submission analysis and for agreement pricing. In case of errors in the pricing
extension or totals, the unit pricing offered by the respondent will govern.
5
1
General Provisions - Additional for Goods & Services
1. PREFERENCES
A. LOCAL PREFERENCE
1. It is the intent of the City of Denton to comply with Sections 271.905 and 271.9051 of Texas Local Government
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Code allowing for consideration of the location of a bidder's principal place of business in award of a bid.
2. Scope-This policy applies to the purchase of real property and personal property that is not affixed to real
property or services (including construction services) through a Competitive Bid.
Lowest Responsible Bid - Price is the single determinant factor when awarding a bid to a
responsible bidder.
Best Value Bid - Price is only one of a number of determining factors that are weighted for
evaluation purposes. (Texas Local Government Code 252.0
3. Criteria
A. Lowest Responsible Bids
A five percent (5%) price differential will apply to construction bids less than $100,000 and all other
bids, including services, less than $500,000. Excludes telecommunication and information services.
A three percent (3%) price differential will apply to bids, excluding construction and services, greater
than $500,000.
The chart below is a summary of the criteria for Lowest Responsible Bids:
o Local Government
Code 271.9051
o Local Government
Code 271.905
o 5% price differential o 3% price differential
o Construction bids less
than $100,000 o All other bids,
excludes construction
and services, greater
than $500,000
o All other bids,
including services, less
than $500,000
B. Best Value Bids-Price is only one of a number of determining factors that are weighted for evaluation
purposes as provided in Local Government Code 252.043. As a result, an additional weighted factor will be
added to all such bids for bidders meeting local preference criteria. The appropriate weight, either 5% or 3%,
will be consistent with the criteria outlined in the chart above
C. Local Bidder Preference Consideration Application
A new and complete application must be submitted with each competitive bid by the due date, including
a Tax Certification from the Denton County Tax Assessor/Collector.
This application serves to ensure the qualification of a bidder as a local bidder and serves as the basis
for meeting the statute's requirement that the governing body find, in writing, that a bidder is a local
bidder.
D. Bidders seeking local preference must meet all specifications and minimum requirements contained in the
bid documents.
E. Exceptions-This policy does not apply to purchases obtained through a Request for Qualifications (RFQ),
Request for Proposals (RFP), bids involving Federal funds, Cooperative Programs or Interlocal Agreements.
F. Award of Contract-The City Council may award a competitively bid contract to the lowest responsible
bidder, local bidder or reject all bids.
B. VENDORS THAT MEET OR EXCEED AIR QUALITY STANDARDS
1. This section applies only to a contract to be performed, wholly or partly, in a non-attainment area or in an
affected county, as those terms are defined by Section 386.001, Health and Safety Code.
2. A governmental agency procuring goods or services may:
give preference to goods or services of a vendor that demonstrates that the vendor meets or exceeds any
state or federal environmental standards, including voluntary standards, relating to air quality; or
require that a vendor demonstrate that the vendor meets or exceeds any state or federal environmental
standards, including voluntary standards, relating to air quality.
The preference may be given only if the cost to the governmental agency for the goods or services would not
exceed 105 percent of the cost of the goods or services provided by a vendor who does not meet the
standards.
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2. PERFORMANCE LIQUIDATED DAMAGES
The Contractor shall incur contractual payment losses, as initiated by the City for performance that falls short of
specified performance standards as outlined below:
Delivery beyond contracted lead times
Performance below contracted levels (services only)
The Contractor shall be assessed a one (1%) percent fee each month when any one of the performance
standards outlined above are not met in full. The Contractor shall be assessed a two (2%) percent profit fee
each month when any two (2) or more performance standards outlined above are not met in full. At the end of
each month, the City will review the monthly reports and determine the percentage of penalty to be assessed
to the Contractor's monthly profit margin.
3. WARRANTIES
The contractor shall provide a warranty that is standard in the industry. Repair or Maintenance of fleet not
performed to industry standards shall be accomplished at the contractor's expense, at the option of the City.
4. QUANTITIES
The quantities indicated on the Pricing Sheet are estimates based upon the best available information. The City
reserves the right to increase or decrease the quantities to meet its actual needs without any adjustments in the
prices. Individual purchase orders will be issued on an as needed basis.
5. SAMPLES
Respondents must make samples available upon request by the City of Denton prior to award with no costs to the
City.
6. AUTHORIZED DISTRIBUTOR
The respondent shall be the manufacturer or authorized distributor of the proposed products. The distributor shall
be authorized to sell to the City of Denton, and make available the manufacturer's representative as needed by the
City.
7. SUBSTITUTIONS
Substitutions are not permitted without the written approval of The City of Denton Purchasing Department. If specific
manufacturers, brands or part numbers are listed in the exhibits, the City will not accept substitutes. If the
manufacturer part numbers provided has been updated, but do not change the material functionality, please note
the change in bid exceptions.
8. SHIPPING, DELIVERY, AND PACKAGING
Identification of Shipments:
In addition to the complete destination address, each deliver y must be clearly marked with the purchase order
number. Each shipment must be accompanied by a packing slip.
Packaging and Labeling:
All items shipped must be properly labeled, with weather resistant labeling, showing the brand name, package
quantity, lot number (if applicable) and any other necessary identifying information.
Special Delivery Requirements:
City Department representatives may have specific, internal delivery rules and policies. These will be provided
on each purchase order issued. The contractor(s) will be required to adhere to those requirements.
Hours of Delivery:
Delivery shall be made during the hours of 8:00 am to 3 :00 pm (CST) unless prior approval for after-hours
delivery has been obtained from the City. In the event of any approval by the City for after-hours delivery,
Contractor may not invoice any additional charges for that delivery. Contractor is encouraged to obtain City's
hours of operation at time of order.
Delivery Schedule:
Respondent's shall furnish, in the space indicated on the p rice s heet, a delivery schedule for each line item as
to time required for delivery after r eceipt of order (ARO) under normal conditions. Delivery Days means calendar
days, unless otherwise specified. Failure to state delivery time may disqualify Respondent. The City of Denton,
at its sole option, may choose to negotiate delivery times.
Delivery Delays:
If delay is foreseen, Contractor shall give written notice to the City and must keep City advised at all times of
the status of order. Default in promised delivery (without accepted reasons) or failure to meet specifications
authorizes the City to purchase goods and services of this solicitation elsewhere and charge any increased
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costs for the goods and services, including the cost of re-soliciting, to the Contractor. Failure to pay a damage
assessment is cause for c ontract cancellation and/or removal of the contractor from the City's authorized list of
suppliers.
Compliant Products:
Providing products or materials which do not meet all specification requirements does not constitute delivery.
Delivery does not occur until the contractor delivers products or materials in full compliance with the
specifications to City's F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the
Customer. City reserves the right to require new delivery or a refund in the event that materials or products not
meeting specifications are discovered after payment has been made.
Restocking Fee:
The City may request that a contractor accept return of merchandise already delivered or that a contractor
cancel an order prior to delivery. If the return is required through no fault of the contractor, the contractor may
request a reasonable restocking charge. The Customer may pay a restocking charge if the City determines that
the charge is justifiable. As a guideline, such charges shall not exceed 10%. There shall be no fees charged for
cancellation of an order prior to shipment by the Contractor.
5
2
Bid Acceptance
I have read and understand the Terms and Conditions, Specifications, and Insurance requirements, contained
herein, and further agree to abide and accept said Terms, Conditions and Specifications.
Yes Yes - with exceptions (Please Select)
(Required: Check only one)
5
3
Bid Acceptance Exceptions
If you answered yes - with exceptions to the above question please list the exceptions.
(Additional exceptions will not be allowed during the negotiation process)
(Optional: Maximum 4000 characters allowed)
5
4
Additional Agreement
Any additional agreement that the supplier wishes to have considered as part of the resulting contract shall be
attached and submitted with the response to this solicitation. Any agreement that is submitted after the closing
date of the solicitation shall not be considered. Please note that agreements in direct conflict with the terms and
conditions of this solicitation may result in rejection of your response to the solicitation.
Acknowledged
(Required: Check if applicable)
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5
5
Acknowledgement
The undersigned agrees this submission becomes the property of the City of Denton after the official opening.
The undersigned affirms he has familiarized himself with the specification, drawings, exhibits and other documents;
the local conditions under which the work is to be performed; satisfied himself of the conditions of delivery, handling
and storage of materials and equipment; and all other matters that will be required for the work before submitting a
response.
The undersigned agrees, if this submission is accepted, to furnish any and all items/services upon which prices are
offered, at the price(s) and upon the terms and conditions contained in the specification. The period for acceptance
of this submission will be 120 calendar days unless a different period is noted.
The undersigned affirms that they are duly authorized to execute this contract, that this submission has not been
prepared in collusion with any other respondent, nor any employee of the City of Denton, and that the contents of
this submission have not been communicated to any other respondent or to any employee of the City of Denton
prior to the acceptance of this submission.
Respondent hereby assigns to the City any and all claims for overcharges associated with this contract which arise
under the antitrust laws of the United States, 15 USCA Section 1 et seq., and which arise under the antitrust laws of
the State of Texas, Tex. Bus. & Com. Code, Section 15.01, et seq.
The undersigned affirms that they have read and do understand the specifications, all exhibits and attachments
contained in this solicitation package.
The undersigned agrees that the solicitation package posted on the website are the official specifications and shall
not alter the electronic copy of the specifications and/or pricing sheet, without clearly identifying changes.
The undersigned understands they will be responsible for monitoring the City of Denton Purchasing Website
at: https://www.cityofdenton.com/en-us/business/solicitations-contracting to ensure they have downloaded all
addendum(s).
I certify that I have made no willful misrepresentations in this submission, nor have I withheld information in my
statements and answers to questions. I am aware that the information given by me in this submission will be
investigated, with my full permission, and that any misrepresentations or omissions may cause my submission to be
rejected.
Acknowledge
(Required: Check if applicable)
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6
Certificate of Interested Parties Electronic Filing
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code.
The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested
parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics
Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission.
Contractor will be required to furnish an original Certificate of Interest Parties before the contract is
awarded, in accordance with Government Code 2252.908.
The contractor shall:
1. Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Sign the Form 1295
6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract
1234 - Form 1295)
7. The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award.
Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission's website within seven
business days.
Acknowledge
(Optional: Check if applicable)
Bid Lines
1 Package Header
SECTION A - AIRPORT
Quantity:1 Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Package Items
1.1 AIRPORT - LESA
4550 Schweizer, Denton, TX
Sq.Ft. = 3,000
* (Square Footage is just for reference only)
* Please remember the price should reference the monthly fee for the building only; Not by square footage
except for Stoke and Grounds
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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1.2 AIRPORT CONTROL TOWER
5003 Airport Road, Denton, TX
Sq.Ft. = 2,070
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
1.3 AIRPORT TERMINAL
5000 Airport Road, Denton, TX
Sq.Ft. = 4,624
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
1.4 AIRPORT HANGERS (RODENT ONLY-NO SPRAYING)
5000 Airport Road, Denton, TX
Sq.Ft. = 33,342
Quantity:12 UOM:Monthly Price:$Total:$
Item Notes:Rodent Only - No spraying
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
2 Package Header
SECTION B - DME
Quantity:1 Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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Package Items
2.1 DME - ADMINISTRATION
1659 Spencer Rd, Denton, TX
Sq. Ft. = 8,500
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
2.2 DME - Engineer and System Operations
1685 Spencer Rd, Denton, TX
Sq.Ft. = 9,838
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
2.3 DME - Meter Bay
1701 Spencer Rd, Denton, TX
Sq.Ft. = 2,750
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
2.4 DME - Modular Bldg. (TED)
1671 Spencer Rd, Denton, TX
Sq.Ft. = 4,164
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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2.5 DME - Monster Garage
1701 Spencer Rd, Denton, TX
Sq.Ft. = 4,800
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
2.6 DME - System Ops/Field SVC
1701 Spencer Rd - Bldg. C, Denton, TX
Sq.Ft. = 10,900
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
2.7 DME- Denton Energy Center (D.E.C.)
8161 Jim Crystal Rd, Denton, TX
Sq.Ft. = 50,590
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
2.8 North SWGR Building
8161 Jim Crystal Rd, Denton, TX
Sq.Ft. = 1,375
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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2.9 South SWGR Building
8161 Jim Crystal Rd, Denton, TX
Sq.Ft. = 1,375
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
3 Package Header
SECTION C - FIRE
Quantity:1 Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Package Items
3.1 Fire Station #1
332 E. Hickory Street, Denton, TX
Sq.Ft. = 26,368
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
3.2 Fire Station #2
110 Mockingbird Lane, Denton, TX
Sq.Ft. = 13,785
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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3.3 Fire Station #3
1204 McCormick Street, Denton, TX
Sq.Ft. = 5,672
Quantity:12 UOM:Monthly Price:$Total:$
Item Notes:Building will be demolished end of 2020 or early 2021
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
3.4 Fire Station #3 - New
1401 Underwood, Denton, TX
Sq.Ft. = 15,809
Quantity:12 UOM:Monthly Price:$Total:$
Item Notes:Under Construction - Facilities Management Coordinator decides
start date
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
3.5 Fire Station #4
2116 E. Sherman, Denton, TX
Sq.Ft. = 12,408
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
3.6 Fire Station #4 - ANNEX
2110 E. Sherman Drive, Denton, TX
Sq.Ft. = 4,500
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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3.7 Fire Station #5
2230 W. Windsor Drive, Denton, TX
Sq.Ft. = 8,033
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
3.8 Fire Station #6
3232 Teasley Lane, Denton, TX
Sq.Ft. = 5,995
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
3.9 Fire Station #7
4201 Vintage Blvd, Argyle, TX
Sq.Ft. = 15,575
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
3.10 Fire Station #8
3131 Colorado Blvd, Denton, TX
Sq.Ft. = 8,481
Quantity:12 UOM:Monthly Price:$Total:$
Item Notes:Under Construction-Facilities Management Coordinator decides
start date
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
4 Package Header
SECTION D - LIBRARY
Quantity:1 Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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Package Items
4.1 Library - Emily Fowler
502 Oakland Street, Denton, TX
Sq.Ft. = 23,080
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
4.2 Library - North Branch
3020 N. Locust Street, Denton, TX
Sq.Ft. = 33,708
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
4.3 Library - South Branch
3228 Teasley Lane, Denton, TX
Sq.Ft. = 21,516
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
5 Package Header
SECTION E - PARKS
Quantity:1 Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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Package Items
5.1 American Legion Hall
629 Lakey St., Denton, TX
Sq.Ft. = 8,338
Quantity:12 UOM:Monthly Price:$Total:$
Item Notes:Under Construction - Facilities Management Coordinator decides
start date
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
5.2 Aquatics - Admission
2400 Long Road, Denton, TX
Sq.Ft. = 539
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
5.3 Aquatics - Bathhouse
2400 Long Road, Denton, TX
Sq.Ft. = 3,027
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
5.4 Aquatics - Natatorium
2400 Long Road, Denton, TX
Sq.Ft. = 34,602
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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5.5 Aquatics - Concession
2400 Long Road, Denton, TX
Sq.Ft. = 1,440
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
5.6 North Lakes Recreation Center
2001 W. Windsor Drive, Denton, TX
Sq.Ft. = 17,580
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
5.7 Civic Center
321 E. McKinney Street, Denton, TX
Sq.Ft. = 30,701
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
5.8 Denia Recreation Center
1001 Parvin Road, Denton, TX
Sq.Ft. = 17,580
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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5.9 Goldfield Tennis Center
2005 W. Windsor Drive, Denton, TX
Sq.Ft. = 900
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
5.10 Golf Center
2009 Windsor Drive, Denton, TX
Sq.Ft. = 1,120
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
5.11 Martin Luther King Jr., Recreation Center
1300 Wilson Street, Denton, TX
Sq.Ft. = 20,453
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
5.12 North Lakes Annex
1117 Riney Road, Denton, TX
Sq.Ft. = 3,500
Quantity:12 UOM:Monthly Price:$Total:$
Item Notes:Under Construction - Facilities Management Coordinator decides
start date
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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5.13 Senior Center
509 N. Bell Avenue, Denton, TX
Sq.Ft. = 19,503
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
6 Package Header
SECTION F - SOLID WASTE
Quantity:1 Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Package Items
6.1 Solid Waste - 1001 S. Mayhill Rd
1001 S Mayhill Rd, Denton, TX
Sq.Ft. = 9,695
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
6.2 Solid Waste - 651 S. Mayhill
651 S. Mayhill, Denton, TX
Sq.Ft. = 81,000
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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6.3 Solid Waste Administration
1527 S. Mayhill, Denton, TX
Sq.Ft. = 12,814
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
6.4 Solid Waste HCC
1527 S. Mayhill, Bldg 300, Denton, TX
Sq.Ft. = 3,600
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
6.5 Solid Waste Fleet Facility
1527 S. Mayhill, Denton, TX
Sq.Ft. = 5,000
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
6.6 Solid Waste Scale House
1527 S. Mayhill, Denton, TX
Sq.Ft. = 1,000
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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6.7 Solid Waste Tent Building
1527 S. Mayhill, Denton, TX
Sq.Ft. = 7,200
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
6.8 Solid Waste Triple Wide
1527 S. Mayhill, Denton, TX
Sq.Ft. = 2,109
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
6.9 Truck Wash
1251 S. Mayhill, Denton, TX
Sq.Ft. = 6,330
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7 Package Header
SECTION G - CITY OF DENTON
Quantity:1 Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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Package Items
7.1 Animal Shelter (Linda McNatt)
3717 N. Elm Street, Denton, TX
Sq.Ft. = 18,156
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7.2 Chiller Tower
319 E. McKinney Street, Denton, TX
Sq.Ft. = 816
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7.3 City Hall-Main
215 E. McKinney Street, Denton, TX
Sq.Ft. = 35,000
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7.4 City Hall East
601 E. Hickory Street, Denton, TX
Sq.Ft. = 153,000
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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7.5 City Hall West
221 N. Elm Street, Denton, TX
Sq.Ft. = 24,660
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7.6 Development Annex
216 W Mulberry, Denton, TX
Sq.Ft. = 4,185
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7.7 Development Center
215 W Hickory, Denton, TX
Sq.Ft. = 19,336
Quantity:12 UOM:Monthly Price:$Total:$
Item Notes:
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7.8 Development Services
401 N Elm Street, Denton, TX
Sq.Ft. = 28,344
Quantity:12 UOM:Monthly Price:$Total:$
Item Notes:Under Construction - Facilities Management Coordinator decides
start due
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
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7.9 Facilities Management
869 S Woodrow, Denton, TX
Sq.Ft. = 14,000
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7.10 Fleet Services
804 Texas Street, Denton, TX
Sq.Ft. = 24,690
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7.11 Service Center
901 Texas Street, Denton, TX
Sq.Ft. = 70,490
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7.12 Stoke
608 E Hickory, Denton, TX
Sq.Ft. = 9,216
Quantity:12 UOM:Monthly Price:$Total:$
Item Notes:Interior Only - Quote for one suite only - Square Footage monthly
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Page 36 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
7.13 Traffic Control
801 Texas Street, Denton, TX
Sq.Ft. = 4,400
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8 Package Header
SECTION H - PECAN CREEK
Quantity:1 Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Package Items
8.1 Pecan Creek - Admin Bldg.
1100 S. Mayhill, Denton, TX
Sq.Ft. = 7,500
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.2 Pecan Creek - Operations Bldg.
1100 S. Mayhill, Denton, TX
Sq.Ft. = 714
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Page 37 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
8.3 Pecan Creek - Lab
1100 S. Mayhill, Denton, TX
Sq.Ft. = 966
Quantity:12 UOM:Monthly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.4 Grounds around buildings
1100 S. Mayhill, Denton, TX
Acres = 15 acers
Quantity:3 UOM:Triannual Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9 Package Header
SECTION I - LLWTP (Lake Lewisville Water Treatment Plant)
Quantity:1 Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Package Items
9.1 Blower Building
1701-B Spencer Rd., Denton, TX
Sq.Ft. = 1,060
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Page 38 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
9.2 Chemical Building I
1701-B Spencer Rd., Denton, TX
Sq.Ft. = 1,891
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.3 Chemical Building II
1701-B Spencer Rd., Denton, TX
Sq.Ft. = 1,000
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.4 FL/LAS Building
1701-B Spencer Rd., Denton, TX
Sq.Ft. = 440
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.5 Operations Building
1701-B Spencer Rd., Denton, TX
Sq.Ft. = 38,891
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Page 39 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
9.6 Ozone Contactor/Destruct
1701-B Spencer Rd., Denton, TX
Sq.Ft. = 690
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.7 Ozone Generator Building
1701-B Spencer Rd., Denton, TX
Sq.Ft. = 4,071
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
1
0 Package Header
SECTION J - LRRWTP (Lake Ray Roberts Water Treatment Plant)
Quantity:1 Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Package Items
10.1 Administration Building
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 14,532
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Page 40 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
10.2 Backwash Blower
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 525
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
10.3 Chlorine/Ammonia Storage
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 2,760
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
10.4 Electrical Building
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 1,750
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
10.5 High Service Pump Station
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 5,940
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Page 41 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
10.6 Ozone Generation Building
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 2,940
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
10.7 Transfer Station Electric Building
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 525
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
10.8 Pre Ozone Contactors
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 1,602
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
10.9 Intermediate Ozone Contactor
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 2,220
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Page 42 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
10.10 Filter Control Building
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 88
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
10.11 Streaming Current Building
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 40
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
10.12 Dewatering Well Building #5
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 40
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
10.13 Dewatering Well Building #6
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 40
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Page 43 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
10.14 Raw Water Pump Station
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 2,184
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
10.15 Raw Water Electrical Building
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 320
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
10.16 LRRWTP Shed (Lake Ray Roberts Water Treatment Plant)
9401 Lake Ray Roberts Dam Rd., Aubrey, TX
Sq.Ft. = 2,400
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
1
1 Package Header
SECTION K - REMOTE SITES
Quantity:1 Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Page 44 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
Package Items
11.1 Northwest Elevated Storage Tank
5200 Loop 288, Denton, TX
Sq.Ft. = 119
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
11.2 Roselawn Elevated Storage Tank
3322 Roselawn Circle, Denton, TX
Sq.Ft. = 188
Quantity:4 UOM:Quarterly Price:$Total:$
Item Notes:
Include in price - Perimeter inside pedestal*
*The elevated water storage tanks (water towers) have a pedestal
which the tank above sits on. The contractor would spray the
inside perimeter of the pedestal of the elevated storage tank.
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
11.3 Southwest Elevated Storage Tank
11490 H. Lively Rd., Ponder, TX 76259
Sq.Ft. = 188
Quantity:4 UOM:Quarterly Price:$Total:$
Item Notes:
Include in price - Perimeter inside pedestal*
*The elevated water storage tanks (water towers) have a pedestal
which the tank above sits on. The contractor would spray the
inside perimeter of the pedestal of the elevated storage tank.
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Page 45 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
11.4 Riney Elevated Storage Tank
1720 Riney Road, Denton, TX
Sq.Ft. = 144
Quantity:4 UOM:Quarterly Price:$Total:$
Item Notes:
Include in price - Perimeter inside pedestal*
*The elevated water storage tanks (water towers) have a pedestal
which the tank above sits on. The contractor would spray the
inside perimeter of the pedestal of the elevated storage tank.
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
11.5 McKenna Pump Station
705 Thomas St., Denton, TX
Sq.Ft. = 320
Quantity:4 UOM:Quarterly Price:$Total:$
Item Notes:Include in price - Perimeter inside pedestal*
*The elevated water storage tanks (water towers) have a pedestal
which the tank above sits on. The contractor would spray the
inside perimeter of the pedestal of the elevated storage tank.
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
11.6 Southwest Booster Pump Station
9800 John Paine Rd., Argyle, TX 76226
Sq.Ft. = 4,774
Quantity:4 UOM:Quarterly Price:$Total:$
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
1
2
Miscellaneous Services - (Additional Pricing Request)
(Line excluded from response total)
Page 46 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
Item Attributes
1.Bird Control - Below 20 ft
Hot Foot Treatment or equal method (Below 20 Feet)
$
(Required: Numbers only)
2.Bird Control - Above 20 ft
Control - Hot Foot Treatment or equal method (Above 20 feet)
$
(Required: Numbers only)
3.Bee, Wasp, Yellow Jacket and Hornets - Per Job
Eradication of Bee, Wasp, Yellow Jacket and Hornet Swarming (Per Job)
$
(Required: Numbers only)
4.Bee, Wasp, Yellow Jacket and Hornets - Per Job
Removal of Bee, Wasp, Yellow Jacket and Hornet Hive (Below 10 feet) (Per Job)
$
(Required: Numbers only)
5.Bee, Wasp, Yellow Jacket and Hornets - Per Job
Removal of Bee, Wasp, Yellow Jacket and Hornet Hive (Above 10 feet) (Per Job)
$
(Required: Numbers only)
7.Animal Control Services - Per Cage
Small - Small traps will be used for trapping the following type of animals: Minks, Squirrels, Cats, Skunks, Rabbits,
or other types of small size animals. (Per Cage)
$
(Required: Numbers only)
8.Animal Control Services - Per Cage
Medium - Medium traps will be used for trapping the following type of animals: Raccoons, Woodchucks, Dogs,
Foxes, Bobcats, Armadillo, or other types of medium size animals. (Per Cage)
$
(Required: Numbers only)
9.Animal Control Services - Per Location
Inspection Charge (Per Location)
$
(Required: Numbers only)
Page 47 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
11.BED BUG TREATMENT
Bed Bugs Service Fee - (Per Location)
Treatment is defined as the use of properly registered chemicals, pesticides and/or the use of approved devices
to provide adequate levels of bed bug protection at the City premises. Service cost shall include all labor,
personnel, material, supplies, chemicals, etc. required to perform bed bug control or treatment service. Upon
completion of bed bug control or treatment service, Contractor shall warrant the service against infestation for a
minimum period of 90 days. The contractor shall return and reapply chemical treatment at no cost to the City
when a live infestation is detected during the warranty period.
$
(Required: Numbers only)
12.BED BUG TREATMENT
Rooms: 3,001 – 5,000 Sq. Ft. - (Per Room)
$
(Required: Numbers only)
13.BED BUG TREATMENT
Rooms: 5,001 -10,000 Sq. Ft. - (Per Room)
$
(Required: Numbers only)
14.BED BUG TREATMENT
Rooms: 10,001 – 20,000 Sq. Ft. - (Per Room)
$
(Required: Numbers only)
15.BED BUG TREATMENT
Rooms: 20,001 – 30,000 Sq. Ft.. - (Per Room)
$
(Required: Numbers only)
16.BED BUG TREATMENT
Rooms: 30,001 – 40,000 Sq. Ft. - (Per Room)
$
(Required: Numbers only)
17.BED BUG TREATMENT
Rooms: 40,001 – 50,000 Sq. Ft. - (Per Room)
$
(Required: Numbers only)
18.BED BUG TREATMENT
Rooms: 50,001 – 60,000 Sq. Ft. - (Per Room)
$
(Required: Numbers only)
Page 48 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
19.TERMITE CONTROL or TREATMENT SERVICES
Termite control or treatment is defined as the use of properly registered pesticides and/or the use of
approved devices to provide adequate levels of termite protection at the City premises. Service cost shall
include all labor, personnel, material, supplies, chemicals, etc., required to perform termite control or treatment
service. -Upon the completion of a termite control or treatment service, Contractor shall issue a “termite
warranty” for that site. The warranty will permit, for one year from date of issuance, re-treatments (as
necessary) at no additional cost to the City.
What type of Bait System are you using.
Bait System (i.e. Sentricon, Advance, or equal)
Termite Inspection Fee for Bait System: Termite inspection services are defined as inspection of covered
buildings/facilities for evidence of termite (per location) infestation. Specify Minimum Service Charge for Termite
Control or Treatment Services (per location) Specify Cost for Termite Control or Treatment as a cost per square
foot of building interior and cost per linear foot of building exterior. Specify the Type of Treatment Bait System
Being Proposed
(Required: Maximum 4000 characters allowed)
20.TERMITE CONTROL or TREATMENT SERVICES
Termite Inspection Fee for Bait System (PER LOCATION)
$
(Required: Numbers only)
21.TERMITE CONTROL or TREATMENT SERVICES
Interior Termite Control or Treatment (PER SQ. FT.)
$
(Required: Numbers only)
22.TERMITE CONTROL or TREATMENT SERVICES
Exterior Termite Control or Treatment (PER LINEAR FT.)
$
(Required: Numbers only)
24.CARPENTER ANTS AND OTHER WOOD DESTROYING INSECT TREATMENT
Building: 5,001 -10,000 Sq. Ft. - (PER BUILDING)
$
(Required: Numbers only)
25.CARPENTER ANTS AND OTHER WOOD DESTROYING INSECT TREATMENT
Building: 10,001 – 20,000 Sq. Ft.. - (PER BUILDING)
$
(Required: Numbers only)
Page 49 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
27.CARPENTER ANTS AND OTHER WOOD DESTROYING INSECT TREATMENT
Building: 40,001 – 50,000 Sq. Ft. - (PER BUILDING)
$
(Required: Numbers only)
28.CARPENTER ANTS AND OTHER WOOD DESTROYING INSECT TREATMENT
Building: 50,001 – 60,000 Sq. Ft.. - (PER BUILDING)
$
(Required: Numbers only)
29.CARPENTER ANTS AND OTHER WOOD DESTROYING INSECT TREATMENT
Building: 60,001 – 70,000 Sq. Ft. - (PER BUILDING)
$
(Required: Numbers only)
30.CARPENTER ANTS AND OTHER WOOD DESTROYING INSECT TREATMENT
Building: 70,001 – 80,000 Sq. Ft.. - (PER BUILDING)
$
(Required: Numbers only)
31.CARPENTER ANTS AND OTHER WOOD DESTROYING INSECT TREATMENT
Building: 80,001 – 90,000 Sq. Ft. - (PER BUILDING)
$
(Required: Numbers only)
32.CARPENTER ANTS AND OTHER WOOD DESTROYING INSECT TREATMENT
Building: 90,001 – 175,000 Sq. Ft. - (PER BUILDING)
$
(Required: Numbers only)
33.GROUNDS PEST CONTROL
Ground Pest Control - (Per Acre)
$
(Required: Numbers only)
34.PEST CONTROL
Provide exterior and interior pest control on an "As Requested "of, but not limited to, roaches, ants, crawling
and flying insects, rats, mice, silverfish, scorpions, crickets, spiders, pill bugs, or eco-parasites. Outside regular
basic services. Specify Cost for pest control treatment for as requested as a cost per square foot. (Per Sq. Ft.)
$
(Required: Numbers only)
Page 50 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231
Supplier Information
Company Name:
Contact Name:
Address:
Phone:
Fax:
Email:
Supplier Notes
The undersigned agrees this submission becomes the property of the City of Denton after the official opening.
The undersigned affirms he has familiarized himself with the specification, drawings, exhibits and other documents; the
local conditions under which the work is to be performed; satisfied himself of the conditions of delivery, handling and
storage of materials and equipment; and all other matters that will be required for the work before submitting a response.
The undersigned affirms that they are duly authorized to execute this contract, that this submission has not been
prepared in collusion with any other respondent, nor any employee of the City of Denton, and that the contents of this
submission have not been communicated to any other respondent or to any employee of the City of Denton prior to the
acceptance of this submission.
The undersigned affirms that they have read and do understand the specifications, all exhibits and attachments
contained in this solicitation package.
I certify that I have made no willful misrepresentations in this submission, nor have I withheld information in my statements
and answers to questions. I am aware that the information given by me in this submission will be investigated, with my full
permission, and that any misrepresentations or omissions may cause my submission to be rejected.
Print Name Signature
Page 51 of 51 pages Deadline: 5/19/2020 11:00 AM (CT)7231